Re: Shared call-for-participants & Proposal

That's great news!

About your questions, who are our sponsors, That's a good question. This is the priority 1 thing we need to work on these days. Mario, We need to send out the call for participants and proposals to our potential sponsors this Friday.

How many booths? it depend on how many sponsors we have this year, and how many community or club will present in this summit. For example, last year, we have about 9 booths, 7 of them are our sponsors: Sun, Nokia, Mozilla, Motorola, Redhat, Google, Lemote, the other two booths are for Beijing Linux Users Group as co-organizer and CSDN which is magazine as our media partner.

Let's plan a room for the booths, like a public hall. It could be the same place where our registration desk will be placed. I understand it depends on the venue. So just my suggestions.


2009/9/22 Anthony Fernandes <anthony saigonlinux com>
Hello everyone,

I'm happy to say that Quang Trung has given me a YES - but have several questions which I cannot answer very clearly - example: who are the sponsors, how many booths we need - stuff like that.

I would like to introduce one person to them, and would like to know who this person can be.


On Mon, Sep 21, 2009 at 6:24 PM, Emily Chen <emilychen522 gmail com> wrote:
That's great. Once the venue has been confirmed, we can think about announcing the summit after that.

One question for Mario and local team:

In the proposal, I see the expected participants are 1000, that's a big number. Do you have any expectation who will be those 1000 people ? How many are GNOME developers,how many GNOME users? How many are from open source community, how many are students. From our experience in Beijing, there were 300 people attend this summit, about 50 people are core GNOME developers and contributors, 100 people are from open source community and companies, about 150 people are students. So I would like to know who will be those 1000 people for the 2nd summit?

It takes time for us to learn the local community, the summit don't have to be a huge conference, just bring together the GNOME people in Vietnam together, to build the GNOME community in Asia. A summit with 300+ people is good enough, just from my point of view.

Thanks for all the good work did by our local team.


2009/9/21 Anthony Fernandes <anthony saigonlinux com>

Hello everyone,

It's the silent one again :-))

Quang Trung's response is pretty positive, I have a meeting with them tomorrow morning 9.00am to talk about the requirements & other necessities. Hopefully, I can have a confirmation also from them.


On Mon, Sep 21, 2009 at 10:03 AM, Kevin Miller, Jr. <kevin miller saigonlinux com> wrote:
Okay, it seems that everything is set then in regards to the venue.


Hong Phuc Dang wrote:
Dear all,

what are the current steps needed to get the Summit going? To my mind
we need to focus to get out the call for participants, to get the
website ready and to invite sponsors.

Concerning venues - we are progressing. We have Quang Trung Software
City (QTSC) as a potential venue and they said they would like to talk
with us how we could do it. Besides that, there are venues such as:
NIIT, Aptech, UIT etc. They are all IT universities, and located in
Dist 1 and 3 (central). We are checking locations one after the other
and we will decide soon which are the best venues. I think the global
team does not need take up time and resources on this subject at the
moment. But we would be very happy and welcome any help with the call,
website and funding.

So, lets focus on the call and website. The event will happen from Nov. 20-22.

I am looking forward to working with everyone together.

Hen gap o Vietnam (See you in Vietnam)

Hong Phuc

On Sat, Sep 19, 2009 at 5:01 AM, Will LaShell <will lashell net> wrote:
I really tend to agree with Brian at this juncture. We need to push the
date back to a point we know we can actually hold the conference. It is
completely unrealistic to expect sponsors and speakers to make plans
when we don't have a solid time and place to hold the summit.

I want the GNOME.Asia Summit to be a signature event for GNOME and the
free software community. We need to make sure the events we promote are
done perfectly. If this year we delay, then so be it. Our goal can still
be to do it annually.



On Thu, 2009-09-17 at 23:37 -0500, Brian Cameron wrote:
Is there any reason that the conference needs to be the weekend of
November 20th?  Pushing back the date, even to sometime early next
year might be better.  It will be easier to find good sponsors (and
get everything else done also) if we have more time to plan the event
properly without rushing too much.

Perhaps GNOME.Asia will be a bi-annual event instead of a yearly
event.  :)  Really, I don't think that would be a problem.  It's better
to do things right than to rush too much.


Mario Behling wrote:
Tony, will let us know within this week about the venue at Software
City. We have to wait until he has confirmation. Then we know about
the details.



On Fri, Sep 18, 2009 at 10:14 AM, Kevin Miller, Jr.
<kevin miller saigonlinux com> wrote:
We do not know, we do not have a venue yet.
RMIT Vietnam confirmed that they did not have the space to hold this
conference in November.  They recommend the week for Tet, the Vietnamese New
Year, since many of the students will no longer be in class.

Tony is talking with the Quang Trung Software City.  I have no contacted the
two universities until QTSC gives a response.

I am still trying to get into contact with the University of Technology
which held the Google DevFest last year.  They are working on another event
with e27 from Singapore now for October.

We are doing the best we can here.


Emily Chen wrote:
Hi all,

I have updated the latest call-for-participants document based on Pockey's
suggestion, I also merged the draft from Shane.

I have made below changes:
1. This is not only call for talks, but call for lightning talks,
exhibitions and hands-on lab
2. Explain who is our target audience
3. Add GNOME 3.0, School software to topic areas
4. Still waiting for the Theme to be decided

Click here to view the latest call-for-participants:

BTW, I need to hear the opinion from Vietnam local team, especially on the
exhibition and hands-on lab. Do you have such areas in the venue?


2009/9/15 Pockey Lam <pockey beijinglug org
<mailto:pockey beijinglug org>>

  Dear Emily,

  A few suggestions on the call for participants:

  maybe we should mention potential audiences so they have an idea
  of who
  they will speak to?

  2) ask them to spread their words to other potential speakers in
  any of
  their local communities, even though they may not be the right
  they can help to look around, maybe we miss some communities in
  Asia, so
  the local can help us


  On Mon, 2009-09-14 at 23:55 +0800, Emily Chen wrote:
  > Hi all,
  > I create those two docs and shared them in Google Doc, so
  everyone can
  > edit them now.
  > Call for participants (2008 version, Mario will update it with
  > 2009 content):

  > Proposal :

  > I suggest differnt people add comments using different color. How
  > about it ?
  > -Emily
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