Re: Funding and budget (was [foss.in] Input needed: FOSS.IN/2009 Dates)

[Emily Chen <Emily Chen Sun COM>]

hi Will,

asia-summit gnome org is an old list, so let's use 
asia-summit-list gnome org for future discussion about GNOME.Asia. All 
the members in asia-summit gnome org are already included in 
asia-summit-list gnome org 

Hi sankarshan,

Fund raising is one of the most important tasks , the early you stat 
thinking about it, the better Summit it will be.

In order to find sponsors, you need to prepare below documents as soon 
as possible:
1. Proposal for the GNOME.Asia Summit 2009 at Indian (Since the date and 
the scale of the Summit is not clear, we should work out a proposal first )
2. Sponsors' brochure

After 1 and 2 are ready, then, finish below documents :
3. Schedule for GNOME.Asia Summit
4. Website updated for Summit 2009(Does the website need Localization 
for Indian ? )
5. Budget estimation
6. Logos for Summit 2009
7. Call for participants
...

I would say the #1 proposal is the most important document in current 
status. We are happy to share the template of those documents with from 
Summit 2008. I will send you the first two in a separated email.

Thanks,
-Emily

On 02/10/09 14:19, Will LaShell wrote:
> Sankarshan (সঙ্কর্ষণ) wrote:
> > A question, which should ideally be on a different thread, is about
> > funding. These aren't good times and what are the kind of budgets that
> > are looking good at this point ? There would be an in-place hard
> > ceiling on amounts or expense line-items that would come up. Or, can
> > we afford to learn as we go forward ?
> >
> > ~sankarshan
> >
> >   
> I'll move it to a new thread for you. ;) 
> We do have some existing money from this year's conference. Fund 
> raising is one of the tasks the Summit committee
> has to evaluate.  Last year we had some excellent assistance from our 
> primary sponsors and while I would guess our
> opportunities for funding will not be as good this year, we should 
> still be able to get some funds from them. Something not
> done effectively last year was leveraging local technology companies 
> that would get exposure as a GNOME.Asia sponsor
> (even at a lower level).  We have a better head start on the 
> conference this year and I would like to see us do a better job at this.
>
> Your hard ceiling is set predominantly on the fund raising done, and 
> how creative we are at utilizing the money we get. Last year the
> venue was a large expense that was researched to find the most 
> efficient use of the funds we had. If you can arrange a venue that is
> partially or fully sponsored by a university it frees up a lot more of 
> the budget for travel expenses of more speakers, and other extras.
>
> Sincerely,
>
> Will