Re: [guadec-list] [travel] Invitation letter to GUADEC

[Srinivasa Ragavan <sragavan gnome org>]

Emily,

The process here would be:  I should get their information and the I
mail the board for approval. Once the board votes on favor, I shall
issue them invitation letter with the signature from the Sweden
Organization.

Please look at: https://wiki.gnome.org/Travel/Invitations

I still haven't heard from the organziers on the signing authority for
the Sweden organization & their contact. Also I know only the core
days dates. The BOFs/Hackfest dates arent available to me yet to
formulate the prefilled document. Hence the delay in the actual work.

Thanks,
-Srini.

On Thu, May 21, 2015 at 2:12 PM, Emily Chen <emilychen522 gmail com> wrote:
> Hi Srinivasa and GUADEC organizers,
>
> What is your suggestion for Ubuntu Kylin's visa letter? They can only apply
> for business visa and not a speaker/foundation member.
>
> Thanks,
> emily
>
> 2015-05-17 22:35 GMT+08:00 Emily Chen <emilychen522 gmail com>:
> > Hi Srinivasa,
> >
> > Thanks for the information.
> >
> > The request is from Ubuntu Kylin team leader, there are three people from
> > Ubuntu Kylin are planning to attend GUADEC.  Ubuntu Kylin is one of the most
> > popular Linux distribution in China, they are thinking about engage more
> > with GNOME/GTK core developers. They are interested in sponsorship, but they
> > would like to participate in GUADEC  this year first.
> >
> > They are not GNOME foundation members, neither speakers yet. I asked him
> > to try tourist visa but they can only go aboard for business. Ubuntu Kylin
> > is a project between Canonical and China National University of Defense
> > Technology(NUDT), NUDT is a key university under the Ministry of National
> > Defense. So they only can apply for business visa.
> >
> > Srinivasa, what would you suggest to do? If you need more information,
> > feel free to contact me and I am happy to provide more information.
> >
> > Thanks,
> > Emily
> >
> >
> >
> >
> > 2015-05-15 18:36 GMT+08:00 Srinivasa Ragavan <sragavan gnome org>:
> > > Hi Emily,
> > >
> > > On Fri, May 15, 2015 at 2:12 PM, Oliver Propst <oliver propst gmail com>
> > > wrote:
> > > > On Fri, May 15, 2015 at 8:47 AM, Emily Chen <emilychen522 gmail com>
> > > > wrote:
> > > > > People from China is asking for invitation letter to attend GUADEC, it
> > > > > usually take weeks to get visa to European.
> > > > >
> > > > > Who is helping on the GUADEC visa letter ?
> > > >
> > > > If I understand things correctly Srinivasa Ragavan [1] [2] have agreed
> > > > to coordinate Visa Letters. We in the local team should probably do
> > > > more efforts in reaching out him about this.
> > >
> > > Yes, I volunteered to prepare/send visa invitation to the attendees.
> > >
> > > > Can also mention that the CEO of FFKP, the organization in Sweden that
> > > > will act as a legal organizer of the conference (if the foundation
> > > > board agrees to the terms and sign a contract) have agreed to the sign
> > > > the Visa Letters.
> > >
> > > I haven't yet got in touch with the Sweden organisation, for the
> > > signature approval or format approvals. Ill start that asap.
> > >
> > > > Thanks Emily for paying attention to the situation around the Visa
> > > > Letters, we will hopefully have more updates to share soon.
> > > >
> > > > Note that on the last local team meetings Visa Letters have been a
> > > > standing agenda item so news about Visa Letters is made public when we
> > > > publish the meeting notes, which we do on the GUADEC 2015 wiki [3].
> > >
> > > Basically the process last time was:
> > >
> > > If you are approved by travel-committee for sponsorship or if you are
> > > a foundation member or an accepted speaker, you will be issued a
> > > invitation letter. For all other exceptions the board needs to vote
> > > (+4) on it.
> > >
> > > I prepare 2 documents:
> > > 1. Visa invitation letter with the digital signature of the CEO of the
> > > Sweden organization
> > > 2. For people who are sponsored by GNOME foundation, sponsorship
> > > document with the digital signature of the Foundation President.
> > >
> > > This was the process followed last time and AFAICS sure this holds
> > > good this time too.
> > >
> > > Thanks,
> > > -Srini.
> > >
> > > > 1 https://wiki.gnome.org/SrinivasaRagavan
> > > > 2 https://wiki.gnome.org/GUADEC/2015/Team
> > > > 3 https://wiki.gnome.org/GUADEC/2015
> > > > --
> > > > -mvh Oliver Propst
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