Emily,
The process here would be: I should get their information and the I
mail the board for approval. Once the board votes on favor, I shall
issue them invitation letter with the signature from the Sweden
Organization.
Please look at: https://wiki.gnome.org/Travel/Invitations
I still haven't heard from the organziers on the signing authority for
the Sweden organization & their contact. Also I know only the core
days dates. The BOFs/Hackfest dates arent available to me yet to
formulate the prefilled document. Hence the delay in the actual work.
Thanks,
-Srini.
On Thu, May 21, 2015 at 2:12 PM, Emily Chen <emilychen522 gmail com> wrote:
> Hi Srinivasa and GUADEC organizers,
>
> What is your suggestion for Ubuntu Kylin's visa letter? They can only apply
> for business visa and not a speaker/foundation member.
>
> Thanks,
> emily
>
> 2015-05-17 22:35 GMT+08:00 Emily Chen <emilychen522 gmail com>:
>>
>> Hi Srinivasa,
>>
>> Thanks for the information.
>>
>> The request is from Ubuntu Kylin team leader, there are three people from
>> Ubuntu Kylin are planning to attend GUADEC. Ubuntu Kylin is one of the most
>> popular Linux distribution in China, they are thinking about engage more
>> with GNOME/GTK core developers. They are interested in sponsorship, but they
>> would like to participate in GUADEC this year first.
>>
>> They are not GNOME foundation members, neither speakers yet. I asked him
>> to try tourist visa but they can only go aboard for business. Ubuntu Kylin
>> is a project between Canonical and China National University of Defense
>> Technology(NUDT), NUDT is a key university under the Ministry of National
>> Defense. So they only can apply for business visa.
>>
>> Srinivasa, what would you suggest to do? If you need more information,
>> feel free to contact me and I am happy to provide more information.
>>
>> Thanks,
>> Emily
>>
>>
>>
>>
>> 2015-05-15 18:36 GMT+08:00 Srinivasa Ragavan <sragavan gnome org>:
>>>
>>> Hi Emily,
>>>
>>> On Fri, May 15, 2015 at 2:12 PM, Oliver Propst <oliver propst gmail com>
>>> wrote:
>>> > On Fri, May 15, 2015 at 8:47 AM, Emily Chen <emilychen522 gmail com>
>>> > wrote:
>>> >> People from China is asking for invitation letter to attend GUADEC, it
>>> >> usually take weeks to get visa to European.
>>> >>
>>> >> Who is helping on the GUADEC visa letter ?
>>> >
>>> > If I understand things correctly Srinivasa Ragavan [1] [2] have agreed
>>> > to coordinate Visa Letters. We in the local team should probably do
>>> > more efforts in reaching out him about this.
>>>
>>> Yes, I volunteered to prepare/send visa invitation to the attendees.
>>>
>>> >
>>> > Can also mention that the CEO of FFKP, the organization in Sweden that
>>> > will act as a legal organizer of the conference (if the foundation
>>> > board agrees to the terms and sign a contract) have agreed to the sign
>>> > the Visa Letters.
>>>
>>> I haven't yet got in touch with the Sweden organisation, for the
>>> signature approval or format approvals. Ill start that asap.
>>>
>>> >
>>> > Thanks Emily for paying attention to the situation around the Visa
>>> > Letters, we will hopefully have more updates to share soon.
>>> >
>>> > Note that on the last local team meetings Visa Letters have been a
>>> > standing agenda item so news about Visa Letters is made public when we
>>> > publish the meeting notes, which we do on the GUADEC 2015 wiki [3].
>>>
>>> Basically the process last time was:
>>>
>>> If you are approved by travel-committee for sponsorship or if you are
>>> a foundation member or an accepted speaker, you will be issued a
>>> invitation letter. For all other exceptions the board needs to vote
>>> (+4) on it.
>>>
>>> I prepare 2 documents:
>>> 1. Visa invitation letter with the digital signature of the CEO of the
>>> Sweden organization
>>> 2. For people who are sponsored by GNOME foundation, sponsorship
>>> document with the digital signature of the Foundation President.
>>>
>>> This was the process followed last time and AFAICS sure this holds
>>> good this time too.
>>>
>>> Thanks,
>>> -Srini.
>>>
>>> >
>>> > 1 https://wiki.gnome.org/SrinivasaRagavan
>>> > 2 https://wiki.gnome.org/GUADEC/2015/Team
>>> > 3 https://wiki.gnome.org/GUADEC/2015
>>> > --
>>> > -mvh Oliver Propst
>>> > _______________________________________________
>>> > guadec-list mailing list
>>> > guadec-list gnome org
>>> > https://mail.gnome.org/mailman/listinfo/guadec-list
>>
>>
>