Re: GNOME.Asia Summit and COSCUP joint meeting proposal

[Pockey Lam <pockey beijinglug org>]

Dear all,

Please find below the reply from COSCUP for website, budgeting, their
sponsors and speakers: 

1) Website 

COSCUP suggests having similar website themes for GAS 2010 and COSCUP
2010, and put the information about it's a joint conference. COSCUP can
also put some links to each other. 

2) Budgeting 

COSCUP is stilling working on the detailed numbers, but here is an
estimated information as reference. 

GAS-specific items: 

              * GAS speaker's expenses (travel and speaking):  US$4.8k 
              * GAS personnel's travel expenses: US$0.7k per person 
              * Session hosts personnel (staff of COSCUP Program
                committee): US$0.3k 


Shared costs will be like:  
              * Administration fee (includes promotion stuff, booklet,
                poster, tax, reserves, etc.): US$5.1k 
              * Venue: US$3.2k 
              * Food (lunch boxes for attendee, speakers, and staff): US
                $4.8k 
              * Food (meals, dessert, etc.): US$7.4k 
              * Internet: US$0.35k 
              * Transportation of attendees from nearest subway station:
                US$1.9k (5 buses * 4 time-slots) 

 i.e. Shared cost in total: ~ USD 23,000-


3) sponsorship 

So far, COSCUP don't have confirmed sponsors yet. 

4) speakers 

COSCUP side will be about 30 speakers. (exclude lightning talks)

Cheers,
Pockey

On Wed, 2010-04-14 at 17:51 +0800, Pockey Lam wrote:
> Dear German, 
> 
> For budget estimation, verbally discussed 2 months ago with COSCUP,
> their initial budget was 30K USD in total (not sure if it includes
> speakers travel sponsorship or not though), hence, I already sent COSCUP
> an email to ask for a budget estimation to see what's their budget on
> the shared cost, will share with you once received.
> 
> Those 4 potential speakers (if you mean Jim Huang, Eric Shangkuan,
> Harald Welt, Shane Coughlan) will be brought to the event invited by
> COSCUP (the co-organizer).
> 
> Yes, there would be common sponsors, but sponsors money would be on
> first come first served basis. Who asked for sponsorship first, it would
> count on their money. That's why we should start approaching sponsors as
> soon as possible. We also sent an email to ask COSCUP who are their
> confirmed sponsors on their side upon now, will share with you upon
> received.
> 
> Regards,
> Pockey
> 
> 
> On Tue, 2010-04-13 at 12:40 -0400, Germán Póo-Caamaño wrote:
> > On Tue, 2010-04-13 at 23:21 +0800, Emily Chen wrote:
> > > Hi board, 
> > > 
> > > GNOME.Asia is planning to organize the next GNOME.Asia Summit 2010 in
> > > Taiwan, co-host with COSCUP organzing team. Most of the gnome asia
> > > team members feel positive about this co-host conference based on
> > > their proposal and conversation with their lead.  
> > > 
> > > Before we go to any further steps, we would like to send proposal to
> > > board members to review first. 
> > > 
> > > Your feedback and suggestions?
> > 
> > Hi Emily,
> > 
> > Thanks for the comprehensive proposal.  I have some questions regarding
> > to the budget (page 11):
> > 
> >       * Do you have an estimation how much funds would it need to cover
> >         the GNOME.Asia Summit (GAS) specific costs?
> >       * How do you expect to raise funds to cover the GAS specific
> >         costs?
> >       * Do you expect to bring to Taiwan those 4 potential speakers?
> > 
> > There were common sponsors for GNOME.Asia 2009 and COSCUP 2009, I guess
> > they would be shared.  Not a big deal given that the venue costs will be
> > shared, too.
> > 
> > Regards,
> > 
> > _______________________________________________
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>