Re: las-gnome Bad news update: venue space

[Sriram Ramkrishna <sri ramkrishna me>]

+1 as well.  I think it would be quite difficult and stressful for everyone involved.  Instead I propose that we have an engagement and website hackfest and spend a couple of days working on improving things.  We have a GitLab migration also that we could also be looking into.  So, possible hackfests:

* Developer flow/Continuous hackfest

* Engagement hackfest

* Website Hackfest

* Every Detail Matters hackfest - great for students

* Bugsquash/Onboarding/Newcomers hackfest

The money could be used to set these up at Stanford or at the Endless office.  We can also talk about what we want in the next LAS GNOME conference and set up an infrastructure to support next year.

As for LAS GNOME, I think we are in a good position to start asking for money from big corps as they do their financial planning starting now.  We can use the next few months to start building the fundraising and outreach engine to make this conference successful.  Last year, we were just getting comfortable with the concepts around LAS GNOME, and this year I think as a team we are much more familiar with what's going on.

So let's make this negative into a positive! :-)

Cheers,

sri

On Tue, Aug 22, 2017 at 12:53 PM Cassandra Sanchez <cassandra s 18 gmail com> wrote:

+1, also sadly, but makes most sense. Agree with all the discussion on this email chain. 

On Tue, Aug 22, 2017 at 12:50 PM Adelia Rahim <adeliarahim gmail com> wrote:

I’m +1. 

Don’t be sad, it’s still going to happen :)

On 22 Aug 2017, at 12:04 PM, Nuritzi Sanchez <nuritzis stanfordalumni org> wrote:

Ok, after reading everyone's opinions + talking to Cosimo, here's my recommendation (and reasoning below): 

Recommendation: Let's postpone LAS GNOME to Spring of 2018. We should consider having an open bid process for it internationally. 

If there's interest in doing a North American Summit, we could do it in November over Veteran's Day (Nov 10 - 12th), and I can talk to Endless to see if we can donate space for it here in SF. 

Should we do a vote on this? If so, then here it is:

VOTE: Postpone LAS GNOME this year (your +1 means not having it this year). 

Sadly, I'm +1

Best,

Nuritzi

Why postpone LAS GNOME:  

• Venue fell through, the new option is not ideal either in location (a bit isolated) nor timing (weekend).
  
  
• Website update hasn't progressed. Haven't seen any movement on archiving the old website and setting up a new one. 
  
  
• Too tight of a timeline to get great attendance.
  
  
• If we actively plan for Spring of 2018, we can approach sponsors at the beginning of their funding cycle.

On Tue, Aug 22, 2017 at 9:35 AM, Adelia Rahim <adeliarahim gmail com> wrote:

Nuritzi, thanks for your effort especially on the venue. It is quite unfortunate that that happened.

It does sound like SLAC is a little isolated, with the clearance requirements too, so it may deter last-minute walk-ins. Even if they have a few other pros as you listed, I still feel that we would benefit more from postponing the event to next year; we’ll have more time for practically everything — participants’ travel planning/sponsorship from Foundation (if applicable), call for talks, venue options, sponsorships (!).

That said, if we still want to have some sort of event, a hackfest would be more appropriate — informal, casual, basically less logistics to figure out in a very short time frame.

> On 22 Aug 2017, at 6:36 AM, Link Dupont <link sub-pop net> wrote:
>
> On Mon, 2017-08-21 at 22:40 -0700, Nuritzi Sanchez wrote:
>> The not as good:
>> - unavailable on weekends. It is available Weds - Friday the week we want it
>> or else Tuesday - Friday the week of November 13th.
>> - does feel a bit isolated, too bad it's not closer to main campus. As I
>> mentioned before, main campus is a ~5 min bus ride away
>>
>> ... so we could move the event to Weds Nov 1 - 4 and potentially try our luck
>> on the main campus for continued BoFs. There are spaces you can just walk into
>> with whiteboards. Or, we may want to do a weekday event only the week of the
>> 13th.
>>
>> Thoughts?
>> ..........................
>
> Given that there is a focus on students and student engagement for this round,
> being unavailable on weekends and not located on the main Stanford campus will
> make it more difficult for students to attend. Was the emphasis on student
> groups the driving force behind *choosing* a university, or was it the other way
> around?
>

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.............................................................................

Nuritzi Sanchez  |  +1.650.218.7388 |  Endless 

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