Re: las-gnome Bad news update: venue space

[Nuritzi Sanchez <nuritzis gmail com>]

Alright, a few additions to my notes from before:

The good:

- the space itself looks great. The auditorium is large, there is an entrance where we can have snacks and a registration table. There are breakout rooms upstairs we can use. Should definitely be enough space for us

- free parking if you can find it. Otherwise, there's a shuttle you can take

The not as good:

- unavailable on weekends. It is available Weds - Friday the week we want it or else Tuesday - Friday the week of November 13th.

- does feel a bit isolated, too bad it's not closer to main campus. As I mentioned before, main campus is a ~5 min bus ride away

... so we could move the event to Weds Nov 1 - 4 and potentially try our luck on the main campus for continued BoFs. There are spaces you can just walk into with whiteboards. Or, we may want to do a weekday event only the week of the 13th. 

Thoughts? 

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Nuritzi Sanchez  |  +1.650.218.7388 |  Endless 

On Aug 21, 2017, at 12:32 PM, Nuritzi Sanchez <nuritzis stanfordalumni org> wrote:

Ok, more updates: 

There may be an option to do the event at SLAC (Stanford Linear Accelerator Center), and we're looking into this now. It may be free, except for janitorial services. 

I'm going to go try to look at the space later today and have more updates tonight. That way, we can make a better decision on the space / plan tomorrow. 

Off the top of my head and what I know now (not much), here's a quick analysis of the space: 

Pros: 

• Free-ish (need to pay for janitorial services), has internet
• 1 lecture hall and 2 conference rooms
• Space for social events
• Cafeteria close by, food options across the street
• Has its own Marguerite (Stanford's free bus) stop 
• Can bring your own food / catering (if we don't pay for venue, maybe we can do catering)

Cons: 

• High security area so attendees need to be on our list so security lets them through (and they need to bring an ID)
• Not part of the main campus; about a 5 min bus ride away (may be harder for students to drop in)
• Not as many food options as on campus

More updates coming later. 

- Nuritzi

On Mon, Aug 21, 2017 at 12:05 PM, Link Dupont <link sub-pop net> wrote:

On Mon, 2017-08-21 at 18:28 +0000, Sriram Ramkrishna wrote:
> Hey Nuritizi!
>
> On Mon, Aug 21, 2017 at 11:20 AM Nuritzi Sanchez <nuritzis stanfordalumni org>
> wrote:
> > I've already begun to look into alternatives, but this raises a huge red
> > flag and violates the go /no go rule #1: confirm venue space.
> >
> > So, my question to you all is: should I keep looking for venue spaces for
> > November, or should we plan on delaying LAS GNOME until next year?
> >
> > If we decide to proceed, we'll need a new go/no go day, and I'll need help
> > finding a venue space that will accommodate 50 people in the SF Bay Area.
> > We'll also need to tell the wider community about this in a way that doesn't
> > alienate any p
> >
>
> My current feeling is that we should postpone till next year.  It will be very
> stressful for the local team at this point to look for a new venue in short
> order.  Better to postpone and let you look at a much more leisurely pace.  I
> haven't gotten so far into reaching out that I couldn't readily say that we
> had some issues with the sponsors I have already reached out to.

+1 for postponing to next year. The time-line was already very crunched, and
without a venue, it would be even more crunched.

> One thing we could do is turn it in a hackfest and find a smaller easier venue
> since we probably have some initiatives that we can work on.  Eg. host a
> couple of hackfests in one place all at once.  Just a thought.

Would a hackfest be big enough on its own to draw people from outside the Bay
Area?

> Sorry it fell through, I know all of you are disappointed by this.  We will
> carry on. :)
>
> sri
> _______________________________________________
> las-gnome mailing list
> las-gnome gnome org
> https://mail.gnome.org/mailman/listinfo/las-gnome


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Nuritzi Sanchez  |  +1.650.218.7388 |  Endless