Re: [guadec-list] Accommodation plans

[Murray Cumming <murrayc murrayc com>]

On Wed, 2006-03-22 at 10:37 +0100, Quim Gil wrote:
> In order to negotiate prices with Vilanova Park, we need to agree on an
> initial group reservation. We will have some flexibility to recalculate
> this afterwards but we need a number to start with.
> 
> In order to get this number we could add:
> 
> - Staff members: �10?
> - Volunteers: �15?
> - Sponsored participants & speakers: �25?
> 
> TOTAL: �50?  (I'd rather go safer and book reservation for 60, we can
> always reorganize/drop)

How many places are available? I'm convinced that a _lot_ of people
would like to stay in this place. If I understand the two weeks thing
below, then this gives them a chance to stay there too.

> This would give us an orientation of the amount of beds/bungalows we
> would book as GUADEC committee. Having the Stuttgart numbers would be
> good as a reference.
> 
> Then we would give 2 weeks to the participants from the moment we open
> the online registration (Devin???) in order to book with us the GNOME
> Village accommodation. They would get into our group reservation,
> getting the lowest price. 2 weeks is possibly a feasible deadline for
> the people that know for sure that will come to GUADEC, hardcore
> contributors, advisory board companies and other GNOME stakeholders. 2
> weeks and no more than that because Vilanova Park can't stop for much
> time other group reservations being done by travel agencies.
> 
> At the end of these 2 weeks we finish the group reservation and people
> looking for accommodation from trat point will need to deal themselves
> with Vilanova Park. We will agree with Vilanova Park discounted prices
> for GUADEC participants but we won't guarantee availability of bungalows.
> 
> What do you think? We need to agree on this procedure asap.
> 
-- 
Murray Cumming
murrayc murrayc com
www.murrayc.com
www.openismus.com