= Minutes for Monday, May 9th 2016, 19:30 UTC =
Next meeting date Monday, May 16th, 19:30 UTC
Wiki: https://wiki.gnome.org/FoundationBoard/Minutes/20160509
== Attending ==
* Alexandre Franke
* Jeff F. T. (chairing)
* Ekaterina Gerasimova
* Cosimo Cecchi
* Allan Day
* Rosanna Yuen
* Shaun McCance
== Regrets ==
* Andrea Veri
== Missing ==
== Agenda ==
* Preparing the advisory board meeting
* ED Search Update
* GUADEC Manchester bid
=== Ongoing ===
'''The following section is part of the Agenda and includes items which
have seen updates in the last 30 days. Items which have been updated more
than 30 days ago are listed under the "Ongoing but stalled" section.'''
* ED Search Update
* Unixstickers
* Google ad grant
* Selling 3rd party merch at confs
* Friends of GNOME
* GUADEC registration fee vs donation system
== Minutes ==
* Preparing the advisory board meeting
* Meeting is scheduled for Monday 16th May at 16:00 UTC
* Allan has a presentation draft and asks for Board members to give some
presentations
* And also should fill in as backup speakers in case some of the
invitees are not able to talk
* Need a volunteer for ED search update
* Shaun is happy to talk but we need to come up with a narrative
* Allan will prepare a draft for slides, and will require input from
some Board members to add data, and general proofreading
* Screenshots can be taken from the release notes, and we can use some
event photos too
* ED Search Update
* There was a question about whether we should revise the position/job
description, but the Board did not come to a conclusion on this in previous
discussion
* ACTION: Rosanna to tell Jonathan to go ahead with the job search
* GUADEC Manchester bid
* The Board received a bid from Manchester for GUADEC 2017
* There's a document to review
* We want to meet with the organizing team(s) at GUADEC this year
* When do we want to announce the next location? At GUADEC?
* For the schedule proposed by Manchester, this would be possible, but
depends on how many other bids we get
* It's not a requirement to announce it at GUADEC
* There are no other bids for now
* Is there anything obvious missing from the bid? We should communicate
that sooner rather than later
* We can review the document on the m-l, collect questions and get back
to them
* ACTION: Kat will collect and send comments once we have reviewed the
document
== Ongoing ==
'''This section includes items which have seen an update in the last 30
days. Format is "YYYY-MM-DD, action|discussion|resume" for this and
subsequent minutes sections'''
* ED search update
* 2015-12-01, No news received in recent weeks, mostly because of
holidays
* 2015-12-08, 3 candidates are going to have a couple of one hour
interviews with ~2 members of the hiring committee per interview. Scheduling
of these metings is just beginning.
* 2015-12-15 to 2015-01-12, No updates.
* 2016-01-19
* Committee has completed interview with two final candidates
* They should have a final answer/proposal to the board within a few
weeks
* 2016-02-02, Expect more news this week - we'll start scheduling
interviews soon
* 2016-02-09
* Sri from the ED committee wants to present to the Board at next
week's meeting
* A list of candidates that are deemed good and have been vetted by the
committee will be presented at the meeting
* 2016-02-16, The ED Search committee converged on a single candidate
* 2016-02-23, The item has been discussed during the meeting, details
are available at
https://mail.gnome.org/archives/foundation-announce/2016-February/msg00003.html
* 2016-03-14, Jonathan Blandford (jrb) has agreed to lead
* 2016-04-11, Jonathan mailed the Board mentioning the ED Search
Committee is back on track, they'll start meeting on a regular basis again
* Unixstickers
* 2016-02-02
* Allan has an action item to follow up with this
* Kat put some information on the agreements page for similar cases
* 2016-02-09, Allan drafted email - need to send that out
* 2016-02-16, Allan has been in touch with them. Got a good response and
sent a draft agreement document. Will be having a call with them on Friday.
* 2016-02-23 (excerpts taken from the mailing list)
* Allan confirms the Unixstickers team read the draft trademark
agreement and acknowledged it
* 10% of the proceeds will be returned back as royalties
* Only GNOME sticakers are sold right now, the idea is to encourage
them to also sell t-shirts and mugs
* 2016-03-01, Allan followed up and is now waiting to hear back to
Unixstickers
* 2016-03-08, Allan to ask who will pay for postage
* 2016-03-22, they'll pay for sticker postage
* 2016-04-04, Allan has asked Pam to draft an agreement for them to
sign. Waiting to hear back.
* 2016-05-02
* Pam sent a draft back to the Board, certain details (such as royalty
prices for items) are still to be discussed
* A vote has happened on the mailing list as a general "we're good with
it" approval, another vote will be required before signing it
* Google ad grant
* 2016-02-02, Alexandre to follow up with the procedure to get
registered
* 2016-02-09 to 2016-02-23, No updates
* 2016-03-01, Shaun will ask his contacts about TechSoup as joining the
organization is required for us to be recognized as a non-profit from Google
* 2016-04-11, Rosanna to provide Shaun the needed tax-related
documentation (IRS Data check should be enough for Google to assign the
grant if the non-profit is US based)
* Next adboard meeting
* 2016-02-09, ACTION: Shaun to send out email to find a good time for
the meeting
* 2016-02-16, ACTION: Shaun to schedule the next meeting
* 2016-03-15, The item has been discussed during the meeting, details
are available at
https://mail.gnome.org/archives/foundation-announce/2016-April/msg00000.html
* 2016-03-22, The item has been discussed during the meeting, details
are available at
https://mail.gnome.org/archives/foundation-announce/2016-April/msg00001.html
* 2016-03-28, The item has been discussed during the meeting, details
are available at
https://mail.gnome.org/archives/foundation-announce/2016-April/msg00002.html
* 2016-04-04, ACTION: Allan to follow-up to Rosanna's e-mail to the
advisory-board mailing list proposing a new date
* 2016-04-11, ACTION: Shaun to pick up potential dates and mail
advisory-board list proposing a new date (ideally during the first week of
May, it's too late already to plan it in April)
* 2016-05-02
* The scheduling survey suggested the meeting time being Tuesday 3rd of
May, too late to prepare a meeting for that date
* A new meeting date / time is being scheduled during the next two
weeks
* The Board brainstormed for possible topics and prepared an Agenda.
Allan and Jeff are going to cooperate in order to prepare a presentation
covering all the topics we decided to talk about
* Friends of GNOME
* 2016-04-04, ACTION: Andrea to get in touch with Tobi about what he
needs in order to migrate the Paypal scripts over to the GNOME Foundation
Infrastructure
* 2016-04-04, ACTION: Shaun to investigate other possible solutions to
mere Python scripts + Paypal API solution
* 2016-04-04, ACTION: Allan to investigate what information is needed to
answer friends gnome org queries, with a view to potentially turning off
paypal notifications to that address.
* 2016-04-11: Allan has documented the result of conversations with
Rosanna and Tobi here: https://wiki.gnome.org/Engagement/FriendsOfGNOME/FAQ
. Next step is to discuss the privacy aspests.
* 2016-04-04, ACTION: Allan to get in touch with the Engagement team
about all this as a first step,with a view to recruiting people to maintain
Friends of GNOME and document how it operates.
* 2016-04-11, ACTION: Alexandre to request more information about the
donation data from the European donations system (Wau Holland Stiftung
Foundation)
* Selling 3rd party merch at confs
* 2016-04-11, There's a proposal (by Allan) to sell third party
merchandise during GNOME events
* GUADEC registration fee vs donation system
* 2016-05-02, ACTION: Alexandre to ask WHS about the fee
=== Ongoing but stalled ===
'''This section includes items which haven't seen an update in the last 30
days.'''
* Google Play account
* 2015-12-01, ACTION: Alexandre to follow up with the Release Team about
this
* 2015-12-08, Alexandre mailed the Release Team today, still waiting for
an answer.
* 2015-12-15 to 2016-01-19, No updates.
* 2016-02-02, Release team did not come to an agreement/conclusion.
Unclear what next steps should be
* Status of logo copyright
* 2015-12-01, ACTION: Shaun to send out email to d-d-l with proposal
* 2015-12-08 to 2016-01-19, No updates.
* 2016-02-02, Shaun will try to pick it up this week
* Meta-discussion on attracting new contributors -
https://etherpad.gnome.org/p/attracting-contributors-discussion
* 2016-01-05, Item has been deferred.
* 2016-02-09, Allan and Jeff have a list of ideas, we could rank them by
feasibility/effectiveness and take action on the first few
* Bitcoins donations data
* Tobi is the only person with access to the Bitcoin donations data
* 2016-02-23, ACTION: Alexandre to get in touch with him about this
* 2016-03-01, Account is on BitPay using friends gnome org
* Conference sponsorships
* 2016-03-15
* ACTION: Kat to adapt a contract from previous years' conference
brochures
* ACTION: Jeff to chase the companies for a second time after the pages
(where the status of whether/which companies have been contacted is listed)
are up to date
=== Ongoing but no director assigned ===
'''This section includes items which haven't seen an update in the last 30
days and have no Director assigned'''
* Sysadmin fundraising levels and perks (last discussion from 2016-01-05)
* 2016-01-12, Awaiting for Andrea's reply
* 2016-01-19
* Andrea replied back to Jeff
* Jeff to bring the item back during any of the upcoming meetings
* 2016-02-23, Jeff un-assigned the action item from himself, no current
assignee
== Nice to have ==
'''This section includes items which we would love to see happen at some
point but lack the time to effectively become reality'''
* Web page for prior pants winners
* Shaun and Allan to do this
* Contract template for future use organizations for which we handle
money
* Kat to draft this
* Gifts situation
* Inventory management: some stuff we have heaps of, some we run out of
stock quickly; consider an on-demand production service
* Christian to investigate
* Licensing of artwork and visual assets
* Engagement team doesn't always licence photos on gnome.org and soon.
We need guidelines for them to follow.
* Allan and Sri to draft guidelines and discuss withthe Engagement Team
* Privacy campaign funds
* Previous plan was for Kat to propose privacy bounty T&C/rules for
review
* Cosimo to follow up with interested parties on how to spend the
Privacy campaign funds
* GNOME logo use by podiatrist - possible trademark infringement
* Shaun to check the trademark details for the GNOME logo and update the
licensing page on the website (obsolete)
* Money raised for defense against Groupon
* Kat to draft a call for Free Desktop-style hackfests which would be
sponsored with money raised for defence against Groupon
* Logo usage for t-shirts
* Allan to carry on with the process and follow up and have some general
guidelines written down for future cases
* Standard code of conduct for GNOME annual events (so we don't have to
reinvent the wheel each year)
* Cosimo to follow up in the upcoming meetings and prepare a version of
the CoC to be finally considered final over all the GNOME yearly events
* Privacy policy for GNOME services
* Current draft is at https://wiki.gnome.org/Foundation/Privacy
* Sysadmin Team's NDA should also be covered when dealing with this item
* Andrea to write up the policy
* gnome-software privacy issues
* Software sends information to third parties; could have legal
implications for GNOME
* Allan to look at this
* Photography policy for GNOME conferences
* Cosimo to draft a proposal to discuss on foundation-list
== Completed actions ==
* Yorba Copyrights
* 2016-03-28, ACTION: Kat to communicate with Yorba and propose them to
first get in touch with other organizations then come back to the GNOME
Foundation if not satisfied by the proposed options
* 2016-05-09, Adam got in touch with the Board mentioning the fact Yorba
successfully transferred its copyrights to the Software Freedom Conservancy
* GNOME (Reg. No. 3,142,483); G and Foot Print design (Reg. No.
3,142,484)
* 2016-05-02, ACTION: Jeff to check archives and ask Pam
* Follow up "Cairns Hosting GNOME Asia Summit"
* 2016-05-02, ACTION: Jeff to call back
--
Cheers,
Andrea
Debian Developer,
Fedora / EPEL packager,
GNOME Sysadmin Team Coordinator,
GNOME Foundation Membership & Elections Committee Chairman
Homepage: http://www.gnome.org/~av
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