= Minutes for Tuesday, March 15th 2016, 20:00 UTC = Next meeting date Tuesday, March 22nd, 20:00 UTC == Attending == * Rosanna Yuen * Alexandre Franke * Cosimo Cecchi * Allan Day * Andrea Veri * Jeff F. T. (chairing) * Ekaterina Gerasimova == Regrets == * Shaun McCance * Andrea Veri == Agenda == * Next Advisory Board meeting planning * New meeting time for end of March * Reference: https://framadate.org/hgr3LbGPv7UEbHTB * Conference sponsorships * Volunteer to write sample contract for sponsors * Can someone else sign the contracts? Shaun is not always available * Tibit * Daniel's plea for improving GNOME translation tooling * GUADEC 2016 agreement between the Foundation and local legal entity * Minor rewording request and need to finish vote/possibly find someone who isn't Shaun to sign * GUADEC 2017 call for bids * Kat has additional comments that may have been missed last meeting, having planned the timeline for this year * Reference: https://wiki.gnome.org/GUADEC/HowTo/Board/CallForBids Ongoing: * Google Play account * Status of logo copyright * Meta-discussion on attracting new contributors * Sysadmin fundraising levels and perks * Trademark license agreement with Unixstickers * GUADEC 2017 call for bids * Tibit == Minutes == * Next Advisory Board meeting planning * We need to send an agenda, find dates and inform the advisory board * Allan also wrote a nice page/checklist for successful advisory board meetings * Still the same approach for the technical side (phone + slides) for now * ACTION: Rosanna will aid in scheduling for the meeting, based on the last discussion on the m-l ("Sheduling an adboard meeting" thread from Mar 1) * ACTION: Allan to help out with work on the agenda/contents of the meeting * New meeting time for end of March * Tentative new time would be on Mondays at 17h UTC from week 13 * Evaluating additional time slots (later than 21h UTC) * Missing vote from Shaun * Reference: https://framadate.org/hgr3LbGPv7UEbHTB * Conference sponsorships * Volunteer to write sample contract for sponsors * ACTION: Kat to adapt a contract from previous years' conference brochures * Can someone else sign the contracts? Shaun is not always available * Jeff will be responsible for signing the contracts if Shaun is not available * We need someone to update the status of whether/which companies have been contacted * Kat mentions that the GNOME.Asia is being updated today, and GUADEC is up to date * ACTION: Jeff to chase the companies for a second time after the pages are up to date * Daniel's plea for improving GNOME translation tooling * We could begin a fundraiser to develop/improve a translation tool * Or we could organize a hackfest to improve the situation * For two consecutive years we had a student working on a GSoC project to write a new translation tool in Vala, but the tool is still not complete and is not being maintained * There are also other existing tools that work today but need polish; other tools exist that are more complete but they're not GNOME applications * Daniel should make a more concrete technical proposal/roadmap and come to the Board for support if there is a request for money/fundraising * If noone volunteered so far to work on the problem, how would a hackfest make a difference? * We can also request help from our Advisory Board members * Having clear ideas of the current shortcomings would help with this plan * ACTION: Allan to get back to Daniel * GUADEC 2017 call for bids * Kat has additional comments that may have been missed last meeting, having planned the timeline for this year * Reference: https://wiki.gnome.org/GUADEC/HowTo/Bod/CallForBids * Kat will take this over from Cosimo and will send something out within the next two weeks * Allan wants to help finding a friendlier tone for the call for bids, and will work with Kat * GUADEC 2016 agreement between the Foundation and local legal entity * Minor rewording request and need to finish vote/possibly find someone who isn't Shaun to sign * Vote passed on the m-l * Allan had two points on the m-l that Kat will implement in a new draft * ACTION: Kat will send the contract to Jeff for signature == Ongoing == * ED search update * 2015-12-01, No news received in recent weeks, mostly because of holidays * 2015-12-08, 3 candidates are going to have a couple of one hour interviews with ~2 members of the hiring committee per interview. Scheduling of these metings is just beginning. * 2015-12-15 to 2015-01-12, No updates. * 2016-01-19 * Committee has completed interview with two final candidates * They should have a final answer/proposal to the board within a few weeks * 2016-02-02, Expect more news this week - we'll start scheduling interviews soon * 2016-02-09 * Sri from the ED committee wants to present to the Board at next week's meeting * A list of candidates that are deemed good and have been vetted by the committee will be presented at the meeting * 2016-02-16, The ED Search committee converged on a single candidate * 2016-02-23, The item has been discussed during the meeting, details are available at https://mail.gnome.org/archives/foundation-announce/2016-February/msg00003.html * 2016-03-14, Jonathan Blandford (jrb) has agreed to lead * Unixstickers * 2016-02-02 * Allan has an action item to follow up with this * Kat put some information on the agreements page for similar cases * 2016-02-09, Allan drafted email - need to send that out * 2016-02-16, Allan has been in touch with them. Got a good response and sent a draft agreement document. Will be having a call with them on Friday. * 2016-02-23 (excerpts taken from the mailing list) * Allan confirms the Unixstickers team read the draft trademark agreement and acknowledged it * 10% of the proceeds will be returned back as royalties * Only GNOME stickers are sold right now, the idea is to encourage them to also sell t-shirts and mugs * 2016-03-01, Allan followed up and is now waiting to hear back to Unixstickers * 2016-03-08, Allan to ask who will pay for postage * Google ad grant * 2016-02-02, Alexandre to follow up with the procedure to get registered * 2016-02-09 to 2016-02-23, No updates * 2016-03-01, Shaun will ask his contacts about TechSoup as joining the organization is required for us to be recognized as a non-profit from Google * GUADEC contract * 2016-02-02, Kat will proceed adjusting the current draft to address the local oraganizer's requests * 2016-02-16, Kat will follow up and send the contract to the ML, we can vote there if needed * 2016-02-23, The item has been discussed during the meeting, details are available at https://mail.gnome.org/archives/foundation-announce/2016-February/msg00003.html * 2016-03-15, The item has been discussed during the meeting, details are available at https://mail.gnome.org/archives/foundation-announce/2016-March/msg00001.html * Next adboard meeting * 2016-02-09, ACTION: Shaun to send out email to find a good time for the meeting * 2016-02-16, ACTION: Shaun to schedule the next meeting * 2016-03-15, The item has been discussed during the meeting, details are available at https://mail.gnome.org/archives/foundation-announce/2016-March/msg00001.html * tibit (from the mailing list) * 2016-02-23, ACTION: Alexandre to investigate a way to eventually include the Tibit donate button together with the existing ones * 2016-03-08, Alexandre fixed the broken Flattr image link url at wgo * 2016-03-15, Action item for Alexandre to get back to Carl still pending * Bitcoins donations data * Tobi is the only person with access to the Bitcoin donations data * 2016-02-23, ACTION: Alexandre to get in touch with him about this === Ongoing but stalled (no discussions / actions since more than a month) === * Google Play account * 2015-12-01, ACTION: Alexandre to follow up with the Release Team about this * 2015-12-08, Alexandre mailed the Release Team today, still waiting for an answer. * 2015-12-15 to 2016-01-19, No updates. * 2016-02-02, Release team did not come to an agreement/conclusion. Unclear what next steps should be * Status of logo copyright * 2015-12-01, ACTION: Shaun to send out email to d-d-l with proposal * 2015-12-08 to 2016-01-19, No updates. * 2016-02-02, Shaun will try to pick it up this week * Meta-discussion on attracting new contributors - https://etherpad.gnome.org/p/attracting-contributors-discussion * 2016-01-05, Item has been deferred. * 2016-02-09, Allan and Jeff have a list of ideas, we could rank them by feasibility/effectiveness and take action on the first few === Ongoing but no director assigned === * Sysadmin fundraising levels and perks (last discussion from 2016-01-05) * 2016-01-12, Awaiting for Andrea's reply * 2016-01-19 * Andrea replied back to Jeff * Jeff to bring the item back during any of the upcoming meetings * 2016-02-23, Jeff un-assigned the action item from himself, no current assignee == Nice to have == * Web page for prior pants winners * Shaun and Allan to do this * Contract template for future use organizations for which we handle money * Kat to draft this * Gifts situation * Inventory management: some stuff we have heaps of, some we run out of stock quickly; consider an on-demand production service * Christian to investigate * Licensing of artwork and visual assets * Engagement team doesn't always licence photos on gnome.org and soon. We need guidelines for them to follow. * Allan and Sri to draft guidelines and discuss withthe Engagement Team * Privacy campaign funds * Previous plan was for Kat to propose privacy bounty T&C/rules for review * Cosimo to follow up with interested parties on how to spend the Privacy campaign funds * GNOME logo use by podiatrist - possible trademark infringement * Shaun to check the trademark details for the GNOME logo and update the licensing page on the website (obsolete) * Money raised for defense against Groupon * Kat to draft a call for Free Desktop-style hackfests which would be sponsored with money raised for defence against Groupon * Logo usage for t-shirts * Allan to carry on with the process and follow up and have some general guidelines written down for future cases * Standard code of conduct for GNOME annual events (so we don't have to reinvent the wheel each year) * Cosimo to follow up in the upcoming meetings and prepare a version of the CoC to be finally considered final over all the GNOME yearly events * Privacy policy for GNOME services * Current draft is at https://wiki.gnome.org/Foundation/Privacy * Sysadmin Team's NDA should also be covered when dealing with this item * Andrea to write up the policy * gnome-software privacy issues * Software sends information to third parties; could have legal implications for GNOME * Allan to look at this * Photography policy for GNOME conferences * Cosimo to draft a proposal to discuss on foundation-list == Discussed on the mailing list == * VOTE: GUADEC agreement between foundation and LinuxTag e.V. * +1 Allan, Kat, Jeff, Alexandre, Cosimo * VOTE PASSED -- Cheers, Andrea Debian Developer, Fedora / EPEL packager, GNOME Sysadmin Team Coordinator, GNOME Foundation Membership & Elections Committee Chairman Homepage: http://www.gnome.org/~av
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