= Minutes for Tuesday, March 22th 2016, 20:00 UTC = Next meeting date Tuesday, March 28nd, 19:30 UTC == Attending == * Rosanna Yuen * Alexandre Franke * Andrea Veri * Jeff F. T. * Ekaterina Gerasimova * Shaun McCance == Regrets == * Cosimo Cecchi * Allan Day == Missing == == Agenda == * Next Advisory Board meeting planning * New meeting time for end of March * Reference: https://framadate.org/hgr3LbGPv7UEbHTB Ongoing: * Google Play account * Status of logo copyright * Meta-discussion on attracting new contributors * Sysadmin fundraising levels and perks * Trademark license agreement with Unixstickers * GUADEC 2017 call for bids == Minutes == * Next Advisory Board meeting planning * Rosanna sent a mail to the advisory-board mailing list * Meeting proposed during the week of the 25th of April * Three time slots on each of three days, awaiting availability from the Advisory Board members * New meeting time for end of March * Reference: https://framadate.org/hgr3LbGPv7UEbHTB * Proposed dates are: * Mondays from 19:30 UTC * New schedule live from the next meeting (28th of March) == Ongoing == * ED search update * 2015-12-01, No news received in recent weeks, mostly because of holidays * 2015-12-08, 3 candidates are going to have a couple of one hour interviews with ~2 members of the hiring committee per interview. Scheduling of these metings is just beginning. * 2015-12-15 to 2015-01-12, No updates. * 2016-01-19 * Committee has completed interview with two final candidates * They should have a final answer/proposal to the board within a few weeks * 2016-02-02, Expect more news this week - we'll start scheduling interviews soon * 2016-02-09 * Sri from the ED committee wants to present to the Board at next week's meeting * A list of candidates that are deemed good and have been vetted by the committee will be presented at the meeting * 2016-02-16, The ED Search committee converged on a single candidate * 2016-02-23, The item has been discussed during the meeting, details are available at https://mail.gnome.org/archives/foundation-announce/2016-February/msg00003.html * 2016-03-14, Jonathan Blandford (jrb) has agreed to lead * Unixstickers * 2016-02-02 * Allan has an action item to follow up with this * Kat put some information on the agreements page for similar cases * 2016-02-09, Allan drafted email - need to send that out * 2016-02-16, Allan has been in touch with them. Got a good response and sent a draft agreement document. Will be having a call with them on Friday. * 2016-02-23 (excerpts taken from the mailing list) * Allan confirms the Unixstickers team read the draft trademark agreement and acknowledged it * 10% of the proceeds will be returned back as royalties * Only GNOME stickers are sold right now, the idea is to encourage them to also sell t-shirts and mugs * 2016-03-01, Allan followed up and is now waiting to hear back to Unixstickers * 2016-03-08, Allan to ask who will pay for postage * 2016-03-22 * They'll pay for sticker postage * Allan's next task is to draw up a draft agreement for the board to vote on * Google ad grant * 2016-02-02, Alexandre to follow up with the procedure to get registered * 2016-02-09 to 2016-02-23, No updates * 2016-03-01, Shaun will ask his contacts about TechSoup as joining the organization is required for us to be recognized as a non-profit from Google * Next adboard meeting * 2016-02-09, ACTION: Shaun to send out email to find a good time for the meeting * 2016-02-16, ACTION: Shaun to schedule the next meeting * 2016-03-15, The item has been discussed during the meeting, details are available at https://mail.gnome.org/archives/foundation-announce/2016-April/msg00001.html * 2016-03-22, The item has been discussed during the meeting, details are available at https://mail.gnome.org/archives/foundation-announce/2016-April/msg00002.html * tibit (from the mailing list) * 2016-02-23, ACTION: Alexandre to investigate a way to eventually include the Tibit donate button together with the existing ones * 2016-03-08, Alexandre fixed the broken Flattr image link url at wgo * 2016-03-15, Action item for Alexandre to get back to Carl still pending * Bitcoins donations data * Tobi is the only person with access to the Bitcoin donations data * 2016-02-23, ACTION: Alexandre to get in touch with him about this * GUADEC 2017 call for bids * 2016-03-15, Kat will take this over from Cosimo and will send something out within the next two weeks (Allan to help Kat out as well) * Conference sponsorships * 2016-03-15 * ACTION: Kat to adapt a contract from previous years' conference brochures * ACTION: Jeff to chase the companies for a second time after the pages (where the status of whether/which companies have been contacted is listed) are up to date === Ongoing but stalled (no discussions / actions since more than a month) === * Google Play account * 2015-12-01, ACTION: Alexandre to follow up with the Release Team about this * 2015-12-08, Alexandre mailed the Release Team today, still waiting for an answer. * 2015-12-15 to 2016-01-19, No updates. * 2016-02-02, Release team did not come to an agreement/conclusion. Unclear what next steps should be * Status of logo copyright * 2015-12-01, ACTION: Shaun to send out email to d-d-l with proposal * 2015-12-08 to 2016-01-19, No updates. * 2016-02-02, Shaun will try to pick it up this week * Meta-discussion on attracting new contributors - https://etherpad.gnome.org/p/attracting-contributors-discussion * 2016-01-05, Item has been deferred. * 2016-02-09, Allan and Jeff have a list of ideas, we could rank them by feasibility/effectiveness and take action on the first few === Ongoing but no director assigned === * Sysadmin fundraising levels and perks (last discussion from 2016-01-05) * 2016-01-12, Awaiting for Andrea's reply * 2016-01-19 * Andrea replied back to Jeff * Jeff to bring the item back during any of the upcoming meetings * 2016-02-23, Jeff un-assigned the action item from himself, no current assignee == Nice to have == * Web page for prior pants winners * Shaun and Allan to do this * Contract template for future use organizations for which we handle money * Kat to draft this * Gifts situation * Inventory management: some stuff we have heaps of, some we run out of stock quickly; consider an on-demand production service * Christian to investigate * Licensing of artwork and visual assets * Engagement team doesn't always licence photos on gnome.org and soon. We need guidelines for them to follow. * Allan and Sri to draft guidelines and discuss withthe Engagement Team * Privacy campaign funds * Previous plan was for Kat to propose privacy bounty T&C/rules for review * Cosimo to follow up with interested parties on how to spend the Privacy campaign funds * GNOME logo use by podiatrist - possible trademark infringement * Shaun to check the trademark details for the GNOME logo and update the licensing page on the website (obsolete) * Money raised for defense against Groupon * Kat to draft a call for Free Desktop-style hackfests which would be sponsored with money raised for defence against Groupon * Logo usage for t-shirts * Allan to carry on with the process and follow up and have some general guidelines written down for future cases * Standard code of conduct for GNOME annual events (so we don't have to reinvent the wheel each year) * Cosimo to follow up in the upcoming meetings and prepare a version of the CoC to be finally considered final over all the GNOME yearly events * Privacy policy for GNOME services * Current draft is at https://wiki.gnome.org/Foundation/Privacy * Sysadmin Team's NDA should also be covered when dealing with this item * Andrea to write up the policy * gnome-software privacy issues * Software sends information to third parties; could have legal implications for GNOME * Allan to look at this * Photography policy for GNOME conferences * Cosimo to draft a proposal to discuss on foundation-list == Completed actions == * GUADEC contract with the local organization team * Daniel's plea for improving GNOME translation tooling (from the mailing list) * 2016-03-15, ACTION: Allan to get back to Daniel -- Cheers, Andrea Debian Developer, Fedora / EPEL packager, GNOME Sysadmin Team Coordinator, GNOME Foundation Membership & Elections Committee Chairman Homepage: http://www.gnome.org/~av
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