= Minutes for Tuesday, February 23th 2016, 20:00 UTC = Next meeting date Tuesday, March 1st, 20:00 UTC == Attending == * Rosanna Yuen * Alexandre Franke * Shaun McCance * Cosimo Cecchi * Andrea Veri * Jeff F. T. * Ekaterina Gerasimova == Regrets == * Allan Day == Missing == == Agenda == * Executive Director: next steps * GIMP request for LGM * Next adboard meeting * Julita's event in March * Free software funding campaign * GUADEC contract * Code of Conduct updates * ARM build servers * tibit Ongoing: * ED search update * Google Play account * Status of logo copyright * Unixstickers * Meta-discussion on attracting new contributors * Sysadmin fundraising levels and perks * Meta-discussion on attracting new contributors * GNOME.Asia budget * Google ad grant * Trademark request: chrome extension - bug 727936 - integration with GNOME Shell == Minutes == * Executive Director: next steps * The ED Search Committee provided the Board with their best candidate * The Board offered the ED position to the person which was selected by the ED Search Committee * The person unfortunately refused the position * The Board is now evaluating what to do next in terms of recomposing the ED Search Committee and its members, who's going to stay on the committee? * Cosimo suggests someone from (or outside) the Board should take care of coordinating the ED Search Committee and the Board itself, like Sri did with the first round of interviews * GIMP request for LGM (from the mailing list) * 6071 EUR up front for accommodation * VOTE: +1 Kat, Alexandre, Andrea, Cosimo, Shaun, Jeff * VOTE PASSED * Next adboard meeting * Shaun to pick a date, preferably towards the beginning of April * Julita's event in March * The event has been approved, Julita has been made aware * Free software funding campaign * Deferred to the mailing list. * GUADEC contract * Things are mostly settled * Kat will have a call with LinuxTag next week to discuss a couple of additional points that arised * Code of Conduct updates (from the mailing list) * GNOME's CoC has been drafted many years ago, things and situations evolved during this time * Federico Mena Quintero contacted the Board to investigate whether an update to it might be seen as necessary * ACTION: Jeff to get back to Federico and ask whether he might be interested in forming a Committee and eventually start revisiting the CoC as the Board's load is currently very high already * ARM build servers (from the mailing list) * GNOME Continuous does not currently have build support for the ARM architecture * Alberto Ruiz proposed the Board to evaluate whether the GNOME Foundation could get in touch with scaleway.com asking whether they might be interested in sponsoring a build machine and supporting GNOME * Alberto suggests the Board to make a joint discussion about this possibility and find out what the company might be interested in receiving in return for this service (publicity?), if anything at all * Probably worth to make a public announcement that we're looking for partners on that front, and point companies like scaleway to that announcement instead of contacting them entirely on a private basis * ACTION: Cosimo to get back to Alberto, then touch base with the provider itself looking for a first reaction. The Board can then follow up in case of need. * tibit (from the mailing list) * Tibit is a micro donation provider that's going to launch very soon * They've asked whether the GNOME Foundation might be interested in being one of their service early adopters * ACTION: On an unrelated note Tobi is the only person with access to the Bitcoin donations data, Alexandre to get in touch with him about this * ACTION: Alexandre to investigate a way to eventually include the Tibit donate button together with the existing ones (Alexandre to also double check why the Flattr icon at wgo is broken) Ongoing: * ED search update * 2015-12-01 * No news received in recent weeks, mostly because of holidays * 2015-12-08 * 3 candidates are going to have a couple of one hour interviews with ~2 members of the hiring committee per interview. Scheduling of these metings is just beginning. * 2015-12-15 to 2015-01-12 * No updates. * 2016-01-19 * Committee has completed interview with two final candidates * They should have a final answer/proposal to the board within a few weeks * 2016-02-02 * Expect more news this week - we'll start scheduling interviews soon * 2016-02-09 * Sri from the ED committee wants to present to the Board at next week's meeting * A list of candidates that are deemed good and have been vetted by the committee will be presented at the meeting * 2016-02-16 * The ED Search committee converged on a single candidate * 2016-02-23 * The item has been discussed during the meeting, details are available at https://mail.gnome.org/archives/foundation-announce/2016-February/msg00003.html * Google Play account * 2015-12-01 * ACTION: Alexandre to follow up with the Release Team about this * 2015-12-08 * Alexandre mailed the Release Team today, still waiting for an answer. * 2015-12-15 to 2016-01-19 * No updates. * 2016-02-02 to 2016-02-23 * Release team did not come to an agreement/conclusion. Unclear what next steps should be * Status of logo copyright * 2015-12-01 * ACTION: Shaun to send out email to d-d-l with proposal * No news on this, action item from Shaun is still pending. * 2015-12-08 to 2016-01-19 * No updates. * 2016-02-02 to 2016-02-23 * Shaun will try to pick it up this week * CiviCRM discussion (from 2015-12-15's minutes) * ACTION: Jeff to pick the item up again in 2016 * Sysadmin fundraising levels and perks (last discussion from 2016-01-05) * 2016-01-12 * Awaiting for Andrea's reply * 2016-01-19 * Andrea replied back to Jeff * Jeff to bring the item back during any of the upcoming meetings * 2016-02-23 * Jeff un-assigned the action item from himself, no current assignee * Meta-discussion on attracting new contributors - https://etherpad.gnome.org/p/attracting-contributors-discussion * 2016-01-05 * Item has been deferred. * 2016-02-09 to 2016-02-23 * Allan and Jeff have a list of ideas, we could rank them by feasibility/effectiveness and take action on the first few * https://etherpad.gnome.org/p/attracting-contributors-discussion * Jeff reimbursement request (from the mailing list, discussed on the 2016-01-12) * Item will be dropped from future meetings agenda, discussion will continue on the mailing list * Unixstickers * 2016-02-02 * Allan has an action item to follow up with this * Kat put some information on the agreements page for similar cases * 2016-02-09 * Allan drafted email - need to send that out * 2016-02-16 * Allan has been in touch with them. Got a good response and sent a draft agreement document. Will be having a call with them on Friday. * 2016-02-23 (excerpts taken from the mailing list) * Allan confirms the Unixstickers team read the draft trademark agreement and acknowledged it * 10% of the proceeds will be returned back as royalties * Only GNOME stickers are sold right now, the idea is to encourage them to also sell t-shirts and mugs * GNOME.Asia budget * 2016-02-02 * Kat volunteers to help them to write a proper budget, and then go from there * 2016-02-09 * No updates. * 2016-02-16 * Kat will follow up with the organizers communicating the Board assigned the GNOME.Asia committee $13k * GUADEC contract * 2016-02-02 * Kat will proceed adjusting the current draft to address the local oraganizer's requests * 2016-02-09 * No updates * 2016-02-16 * Kat will follow up and send the contract to the ML, we can vote there if needed * 2016-02-23 * The item has been discussed during the meeting, details are available at https://mail.gnome.org/archives/foundation-announce/2016-February/msg00003.html * Google ad grant * 2016-02-02 * Alexandre to follow up with the procedure to get registered * 2016-02-09 to 2016-02-23 * No updates * Trademark request: chrome extension - bug 727936 - integration with GNOME Shell * 2016-02-02 * Cosimo to draft an agreement and then we can move the vote on the mailing list * 2016-02-09 * No updates * 2016-02-23 * The Chrome Shell Extension developer acknowledged his willingness to host the extension under the GNOME Infrastructure umbrella, item can be dropped from the ongoing items section * Julita's event in March * 2016-02-09 * ACTION: Shaun to contact her about the event being approved * 2016-02-16 * Alexandre replied back to Julita letting her know the event has been approved, item can be dropped from the ongoing items section * Next adboard meeting * 2016-02-09 * ACTION: Shaun to send out email to find a good time for the meeting * 2016-02-16 to 2016-02-23 * ACTION: Shaun to schedule the next meeting * Free software funding campaign * 2016-02-16 * No action items assigned yet. Board members are welcome to reply back with more questions. * 2016-02-23 * Deferred to the mailing list, item can be dropped from the ongoing items section * tibit (from the mailing list) * 2016-02-23 * ACTION: On an unrelated note Tobi is the only person with access to the Bitcoin donations data, Alexandre to get in touch with him about this * ACTION: Alexandre to investigate a way to eventually include the Tibit donate button together with the existing ones (Alexandre to also double check why the Flattr icon at wgo is broken) * ARM Build Servers (from the mailing list) * 2016-02-23 * ACTION: Cosimo to get back to Alberto, then touch base with the provider itself looking for a first reaction. The Board can then follow up in case of need. == Pending action items == * Allan and Sri to coordinate with the engagement team to better standardize the licensing of GNOME artwork * Cosimo to follow up with interested parties on how to spend the Privacy campaign funds * Jeff and Cosimo to handle the first review of sysadmin sponsorship brochure and any eventual improvement to the sponsorship brochure * Shaun: GNOME logo use by podiatrist * Podiatrist possible trademark infringement: Shaun to check the trademark details for the GNOME logo and update the licensing page on the website (obsolete) * Kat to draft a call for Free Desktop-style hackfests which would be sponsored with money raised for defence against Groupon * Logo usage for t-shirts: Allan to carry on with the process and follow up and have some general guidelines written down for future cases * Shaun and Allan to create a webpage for prior pants winners * Cosimo to follow up in the upcoming meetings and prepare a version of the CoC to be finally considered final over all the GNOME yearly events * Kat to draft a contract template for future use organizations for which we handle money * Kat to propose privacy bounty T&C/rules for review * Andrea to write the Privacy policy for GNOME services (current draft is at https://wiki.gnome.org/Foundation/Privacy) * Sysadmin Team's NDA should also be covered when dealing with this item * Allan will look at gnome-software privacy issues from a legal standpoint * Cosimo to draft a proposal for the photography policy at GNOME conferences to discuss on foundation-list * Christian to investigate the GNOME gifts situation (inventory management: some stuff we have heaps of, some we run out of stock quickly; consider an on-demand production service) -- Cheers, Andrea Debian Developer, Fedora / EPEL packager, GNOME Sysadmin Team Coordinator, GNOME Foundation Membership & Elections Committee Chairman Homepage: http://www.gnome.org/~av
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