Re: The best meeting time, Vote now
- From: Pockey Lam <pockey beijinglug org>
- To: Rex Tsai <rex cc tsai gmail com>
- Cc: KC Chen <kc free gmail com>, medicalwei gmail com, 簡冠庭 <timdream gmail com>, Jouston Huang <jouston gmail com>, lman <lman ugadigital com>, asia-summit-list <asia-summit-list gnome org>, Bob Chao <bobchao gmail com>, Ernest Chiang <dwchiang gmail com>, pingooo <ping nsr yeh gmail com>
- Subject: Re: The best meeting time, Vote now
- Date: Thu, 13 May 2010 13:19:46 +0800
Dear Rex,
We totally understand, it's always difficult to agree on a time that
meet several time zone from different side of the world :) and we really
appreciate your participation.
Since the whole coscup team prefers night time and as early as possible,
how about we make a compromise to start half a hour earlier, i.e. at
21:30 + 0830? and we target to finish each meeting within 1 hour.
Please kindly talk to your team and see if it is okay for everybody.
Thanks,
Pockey
On Thu, 2010-05-13 at 13:09 +0800, Rex Tsai wrote:
> Hi, Fred
>
> I don't mean to be rough or make it difficult for you, but since the
> meeting usually involved many groups in our team. COSCUP team is a big
> team, our mailing list just reach 100 subscribers, and about 1k mails
> each month in next few months.
>
> As the large team, it's kind of difficult to have everything aligned
> before the IRC meeting. We don't like to send you different messages
> from different teams. It's necessary that core members have voice or
> even face-to-face communication when having the irc meeting, to have
> best and efficiency discussion with you guys.
>
> Tuesday night is also Tossug[1] meeting time, it's just the best
> time we can put people together. And the place is closed at 22:00,
> also fits into our meeting schedule if we start at 21:00 +0800.
>
> So, it's not just for go to bed earlier for us, but also to have a
> good communication and avoid moving from cafes for the team. Hope you
> can understand the time we chose, and sorry for inconvenience.
>
> [1] http://www.tossug.org/
> Regards
> -Rex
>
> 在 2010年5月13日上午10:04，Frederic Muller <fred beijinglug org> 寫道：
> > Hi!
> >
> > I find moving the time just 1 hour early so you get to go to bed early
> > forces part of the US team to get up a LOT early (6am) for your convenience.
> > I think it's difficult for everyone and being a little flexible is the way
> > to go. In fact since the meeting should last only 1 hour (it's normal that
> > the first iteration lasted longer as we had a lot to clarify) 10pm to 11pm
> > is really acceptable on our side of the planet (China and Taiwan). Now if
> > this is really an issue, maybe 30 minutes change is a good compromise versus
> > 1 hour earlier.
> >
> > Thank you to consider everyone involved.
> >
> > Fred
> >
> > On 05/12/2010 11:40 PM, Ernest Chiang wrote:
> >
> > Hi all,
> > Thanks Emily for listing the meeting time options :)
> > I collect the meeting time information with our COSCUP team members, we all
> > vote for C as our common choice.
> > (Most of us have some other regular meeting or day-time work in the morning.
> > Therefore the evening time (in Beijing/Taipei time zone) is more suitable
> > for us.)
> > Another benefit of option C is most of CT members can get together in
> > Taipei. (We have a common community gathering on every Tuesday night. It
> > will be helpful to save discussion time:)
> > ernest,
> >
> > 2010/5/12 Emily Chen <emilychen522 gmail com>
> >>
> >> Hi all,
> >>
> >> We talked about changing the meeting time last night on IRC, since we are
> >> from different time zone, we can think about the find a time fit for
> >> everyone.
> >>
> >> Check this link to see the time table:
> >>
> >> http://www.timeanddate.com/worldclock/meetingtime.html?month=5&day=18&year=2010&p1=197&p2=33&p3=241&p4=64
> >>
> >> Here I propose four meeting time:
> >>
> >>
> >> A. UTC Time Tuesday, 01:00:00 (Beijing/taipei Tue 09:00 AM, Phoenix Mon
> >> 6:00 PM, Chicago Mon 8:00PM)
> >> B. UTC Time Tuesday, 02:00:00 (Beijing/taipei Tue 10:00 AM, Phoenix Mon
> >> 7:00 PM, Chicago Mon 9:00PM)
> >> C. UTC Time Tuesday, 13:00:00 (Beijing/taipei Tue 09:00 PM, Phoenix Tue
> >> 6:00 AM, Chicago Tue 8:00AM)
> >> D. UTC Time Tuesday, 13:30:00 (Beijing/taipei Tue 09:30 PM, Phoenix Mon
> >> 6:30 AM, Chicago Tue 8:30AM)
> >>
> >> I will choose : B
> >>
> >> Please vote your preferred meeting time.
> >>
> >> -Emily
> >>
> >> 2010/5/12 Pockey Lam <pockey beijinglug org>
> >>>
> >>> Dear Ernest,
> >>>
> >>> Excellent! I have added asia-summit-list gnome org in this email. we can
> >>> definitely continue our discussion here.
> >>>
> >>> Action items:
> >>> 1) Common tagline / theme for the co-event
> >>> our suggestion: open web and mobile technologies
> >>> 2) change the IRC meeting time to Tuesday morning instead? is it okay
> >>> for you?
> >>> 3) Detail budget breakdown with high / low budget estimation (and
> >>> optional cost choice)
> >>> 4) I will send you our CFS once it's finalized
> >>>
> >>> Regards,
> >>> Pockey
> >>>
> >>>
> >>> Here is COSCUP Team members emails:
> >>> >
> >>> >
> >>> > * Convenor: Jouston Huang (jouston gmail com)
> >>> > * Program committee chair: Bob Chao (bobchao gmail com)
> >>> > * Sponsorship lead: Rex Tsai (rex cc tsai gmail com)
> >>> > * Web lead: medicalwei (medicalwei gmail com)
> >>> > * Web team member: Tim (timdream gmail com)
> >>> > * Advisors: pingooo (ping nsr yeh gmail com)
> >>> > * Contact Window: Ernest Chiang (dwchiang gmail com)
> >>>
> >>> On Wed, 2010-05-12 at 16:08 +0800, Ernest Chiang wrote:
> >>> > Dear Pockey,
> >>> >
> >>> >
> >>> > May we exchange the emails of meeting attendees yesterday?
> >>> > Then we can let each team to have their own follow-up discussions.
> >>> > Thanks!! :)
> >>> >
> >>> >
> >>> > Here is COSCUP Team members emails:
> >>> >
> >>> >
> >>> > * Convenor: Jouston Huang (jouston gmail com)
> >>> > * Program committee chair: Bob Chao (bobchao gmail com)
> >>> > * Sponsorship lead: Rex Tsai (rex cc tsai gmail com)
> >>> > * Web lead: medicalwei (medicalwei gmail com)
> >>> > * Web team member: Tim (timdream gmail com)
> >>> > * Advisors: pingooo (ping nsr yeh gmail com)
> >>> > * Contact Window: Ernest Chiang (dwchiang gmail com)
> >>> >
> >>> > 蔣鐙緯 Ernest Chiang, PMP
> >>> > http://blog.ernestchiang.com
> >>> >
> >>> >
> >>> > On Wed, May 12, 2010 at 1:03 PM, Pockey Lam <pockey beijinglug org>
> >>> > wrote:
> >>> > Dear all,
> >>> >
> >>> > Please find below the meeting notes prepared by Ernest (who is
> >>> > the
> >>> > contact person from COSCUP for the co-organization) for the
> >>> > IRC chat
> >>> > yesterday with COSCUP team. I also copied him in the email,
> >>> > please feel
> >>> > free to ask question and continue the discussion.
> >>> >
> >>> > COSCUP asked a few questions at the end:
> >>> >
> >>> > 7) Answer any question from COSCUP :) or anything COSCUP may
> >>> > want
> >>> > to discuss(Booth team) Need GAS provide information in the
> >>> > future (Can
> >>> > be discussed offline.)
> >>> >
> >>> > * Will be there posters/DM/exhibits of GAS? (booth team
> >>> > needs to
> >>> > arrange the booth locations and layout.)
> >>> > * ===> Answer from us: I think it's a co-event, we should
> >>> > share
> >>> > the same posters / DM, for exhibitions with both logos
> >>> > as
> >>> > header, let's see if we can find any local community /
> >>> > GNOME
> >>> > developers to make one, what do u think?
> >>> >
> >>> > * Need any power supply at GAS booth?
> >>> > * ===> Answer from us: yes, definitely if we have booths
> >>> >
> >>> > * Need any power supply at GAS sponsors' booth?
> >>> > * ===> Answer from us: yes for sponsors' booth if there
> >>> > is any
> >>> >
> >>> > -Meeting-
> >>> >
> >>> > Date: 5/11, 2010
> >>> >
> >>> > Time: 22:00~ (TWN, UTC+8)
> >>> >
> >>> > Format: IRC Meeting
> >>> >
> >>> > Attendee:
> >>> >
> >>> > Agenda:
> >>> >
> >>> >
> >>> > 1) Introduce core team and its responsibilities from each side
> >>> >
> >>> > GASC side:
> >>> >
> >>> > * Pockey Lam: GAS committee member, mainly responsible
> >>> > for
> >>> > marketing and promotion of the GAS event
> >>> >
> >>> > * Emily Chen (program): start the GNOME.Asia since 2008,
> >>> > working
> >>> > in Sun China. GNOME foundation member and GNOME.Asia
> >>> > Committee
> >>> > member
> >>> >
> >>> > * Fred: been involved in GNOME.Asia Summit since 2008
> >>> >
> >>> > * yippi: Brian Cameron, the secretary for the GNOME
> >>> > Foundation
> >>> > board of directors. I am helping to provide operational
> >>> > support
> >>> > for organizing this event.
> >>> >
> >>> > * Will LaShell (terral) (website): website and system
> >>> > development,
> >>> > founding member of the Asia Summit.
> >>> >
> >>> >
> >>> > COSCUP Team (CT) side:
> >>> >
> >>> > * Convenor: Jouston Huang
> >>> >
> >>> > * Program committee chair: Bob Chao
> >>> >
> >>> > * Sponsorship lead: Rex Tsai
> >>> >
> >>> > * Web lead: medicalwei
> >>> >
> >>> > * Web team member: Tim
> >>> >
> >>> > * Advisors: pingooo
> >>> >
> >>> > * Contact Window: Ernest Chiang
> >>> >
> >>> >
> >>> >
> >>> > 2) Talk about the shared tag-line (Theme of the co-event)
> >>> >
> >>> >
> >>> > * proposal: "open web and mobile technologies" (To be
> >>> > discussed
> >>> > offline.)
> >>> >
> >>> >
> >>> > 3) Discuss about website development and registration system
> >>> >
> >>> > * Website development
> >>> >
> >>> > * Other than portal page, the website contents
> >>> > are shared.
> >>> > (possibly by linking)
> >>> >
> >>> > * <pingooo>: Let me try to understand what
> >>> > "shared" means.
> >>> > Will http://coscup.org/2010/program and
> >>> > http://gnome.asia/2010/program have identical
> >>> > content?
> >>> > <PockeyLam1>: pingooo: yes, same content, maybe
> >>> > even
> >>> > point to the same webpage
> >>> > <terral>: chihchun: that way each conference
> >>> > can keep
> >>> > information specific to itself maintained
> >>> > separately
> >>> >
> >>> > * Registration system
> >>> >
> >>> > * Combine the registrations into one.
> >>> >
> >>> > * Adding a column to indicate the interest of
> >>> > COSCUP and
> >>> > GAS sessions in registration form.
> >>> >
> >>> > * will have another conversations afterwards.
> >>> >
> >>> >
> >>> >
> >>> > 4) Share information about sponsorship
> >>> >
> >>> >
> >>> > * Sponsorship Open Discussion Topics:
> >>> >
> >>> > * Exchange CFS of both side.
> >>> >
> >>> > * COSCUP -
> >>> >
> >>> > http://dl.dropbox.com/u/343256/COSCUP2010-CFS-en.pdf
> >>> >
> >>> > * GAS -
> >>> >
> >>> > * Contacted:
> >>> >
> >>> > * CT: Nokia, Samsung, KKBOX, Microsoft,
> >>> > Yahoo!
> >>> > Taiwan, Opera Taiwan, OpenFoundry,
> >>> > Pixnet, III,
> >>> > Trend Micro, Canonical, Google, Intel,
> >>> > TTN,
> >>> > Cavium Networks, Linpus, IBM, Novell
> >>> >
> >>> > * GASC: Sun/Oracle, Mozilla, Google,
> >>> > Intel
> >>> >
> >>> > * Confirmed:
> >>> >
> >>> > * Sponsoring for co-event.
> >>> >
> >>> > * GAS's sponsorship levels and price tags will be
> >>> > aligned
> >>> > with COSCUP's CfS.
> >>> >
> >>> > * Issues:
> >>> >
> >>> > * profits shared as 50/50? (Refer to agenda
> >>> > item#6.)
> >>> >
> >>> >
> >>> >
> >>> > 5) Share information about speakers
> >>> >
> >>> > Information Sharing:
> >>> >
> >>> > * (Same break time frames)
> >>> > During the two-day joint-conference, there will be 2
> >>> > tea breaks
> >>> > and one lunch time each day. We need to keep these
> >>> > three time
> >>> > frames the same between GAS and COSCUP. Base on the
> >>> > same three
> >>> > break time frames, we can have different program time
> >>> > slots for
> >>> > GAS or COSCUP. (For example, if we have a 10:00-10:30
> >>> > tea break,
> >>> > both GAS and COSCUP have the same break time frame.
> >>> > Then GAS can
> >>> > have a 10:30-11:00 & 11:00-11:30 sessions, and COSCUP
> >>> > has a
> >>> > 10:30-11:30 session.)
> >>> >
> >>> > * (Opening & Closing)
> >>> > We plan to have joint-opening at 09:10-09:20 on Day1,
> >>> > 10-min
> >>> > duration, both GASC/CT team members can have a short
> >>> > speech.
> >>> > Closing will be at 17:00-17:30 on Day2. We can discuss
> >>> > if we
> >>> > have closing together or separately. (Based on the
> >>> > history, we
> >>> > have known that CT's closing may be very . and would
> >>> > like to
> >>> > share the joy with GAS:)
> >>> >
> >>> > * (Program committee schedule)
> >>> > 1. COSCUP CfP is online and sending.
> >>> > (http://coscup.org/2010/en/programs)
> >>> > 2. 6/18: deadline of CfP
> >>> > 3. 7/4: announce joint-conference agenda/program
> >>> >
> >>> > * (Conference room arrangement)
> >>> > There are 4 different size conference rooms. We propose
> >>> > to
> >>> > assign sessions to rooms based on popularity of
> >>> > sessions,
> >>> > determined by the number of registrants that pick a
> >>> > session
> >>> > during registration. Basically, we may not have
> >>> > dedicated two
> >>> > rooms for GAS and the other two for COSCUP. We can
> >>> > arrange
> >>> > meeting room based on popularity of sessions each
> >>> > half-day.
> >>> > (Event staff team will help to change/update
> >>> > doorplates.)
> >>> >
> >>> >
> >>> > Program Open Discussion Topics:
> >>> >
> >>> > * plenary talks
> >>> >
> >>> > * In the joint-conference proposal, it mentioned
> >>> > about
> >>> > "Plenary talks that span 2 tracks". It's also
> >>> > possible
> >>> > to "span 4 tracks" which may be helpful for
> >>> > sponsorship
> >>> > or marketing. Let's keep it as a open-mind
> >>> > discussion
> >>> > topic. If any of us (GASC or CT) may need one
> >>> > span-4-tracks speech, the program committee of
> >>> > both side
> >>> > can discuss the practicability. :)
> >>> >
> >>> > * 3 plenary talks and not more than 4 plenary
> >>> > talks. (only
> >>> > for diamond sponsor)
> >>> >
> >>> > * scheduled 45 minutes for each plenary talk
> >>> > (normal talk
> >>> > is 30 minutes, BTW)
> >>> >
> >>> >
> >>> >
> >>> > 6) Discuss about budgeting
> >>> >
> >>> > * COSCUP budget:
> >>> >
> >>> >
> >>> > http://spreadsheets.google.com/ccc?key=0AvhuMZjf1PYpdDA3Y1o4SmVtMVNySkFCemN1TlB1ZkE&hl=zh_TW
> >>> >
> >>> > * [TODO] we can mark which items are optional
> >>> >
> >>> > * <yippi>: perhaps a weighted formula would work best.
> >>> > For
> >>> > example. Perhaps 50% of the profits are split 50/50 and
> >>> > 50% of
> >>> > the profits are divided by which team got the
> >>> > sponsorship money.
> >>> > <yippi>: or perhaps sponsorship money from
> >>> > organizations which
> >>> > are known to donate to both events are split 50/50, and
> >>> > sponsorship money from events that are not typical
> >>> > sponsors of
> >>> > both events go to the organization that got the sponsor
> >>> >
> >>> > * The formula proposal would be discussed offline
> >>> > by email
> >>> > list.
> >>> >
> >>> >
> >>> >
> >>> > 7) Answer any question from COSCUP :) or anything COSCUP may
> >>> > want
> >>> > to discuss(Booth team) Need GAS provide information in the
> >>> > future (Can
> >>> > be discussed offline.)
> >>> >
> >>> > * Will be there posters/DM/exhibits of GAS? (booth team
> >>> > needs to
> >>> > arrange the booth locations and layout.)
> >>> >
> >>> > * Need any power supply at GAS booth?
> >>> >
> >>> > * Need any power supply at GAS sponsors' booth?
> >>> >
> >>> >
> >>> >
> >>> >
> >>> >
> >>> >
> >>> >
> >>> >
> >>>
> >>
> >
> >
> > _______________________________________________
> > asia-summit-list mailing list
> > asia-summit-list gnome org
> > http://mail.gnome.org/mailman/listinfo/asia-summit-list
> >
> >
> _______________________________________________
> asia-summit-list mailing list
> asia-summit-list gnome org
> http://mail.gnome.org/mailman/listinfo/asia-summit-list
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