Re: The best meeting time, Vote now
- From: Will LaShell <will lashell net>
- To: Emily Chen <emilychen522 gmail com>
- Cc: Rex Tsai <rex cc tsai gmail com>, KC Chen <kc free gmail com>, lman <lman ugadigital com>, ??冠庭 <timdream gmail com>, Jouston Huang <jouston gmail com>, medicalwei gmail com, asia-summit-list <asia-summit-list gnome org>, Bob Chao <bobchao gmail com>, Ernest Chiang <dwchiang gmail com>, pingooo <ping nsr yeh gmail com>
- Subject: Re: The best meeting time, Vote now
- Date: Wed, 12 May 2010 09:41:57 -0700
Hello everyone,
I can do any of the times. If I need to buy extra espresso in the
morning I can do that.
Will
On Wed, 2010-05-12 at 17:23 +0800, Emily Chen wrote:
> Hi all,
>
> We talked about changing the meeting time last night on IRC, since we
> are from different time zone, we can think about the find a time fit
> for everyone.
>
> Check this link to see the time table:
> http://www.timeanddate.com/worldclock/meetingtime.html?month=5&day=18&year=2010&p1=197&p2=33&p3=241&p4=64
>
> Here I propose four meeting time:
>
>
> A. UTC Time Tuesday, 01:00:00 (Beijing/taipei Tue 09:00 AM, Phoenix
> Mon 6:00 PM, Chicago Mon 8:00PM)
> B. UTC Time Tuesday, 02:00:00 (Beijing/taipei Tue 10:00 AM, Phoenix
> Mon 7:00 PM, Chicago Mon 9:00PM)
> C. UTC Time Tuesday, 13:00:00 (Beijing/taipei Tue 09:00 PM, Phoenix
> Tue 6:00 AM, Chicago Tue 8:00AM)
> D. UTC Time Tuesday, 13:30:00 (Beijing/taipei Tue 09:30 PM, Phoenix
> Mon 6:30 AM, Chicago Tue 8:30AM)
>
> I will choose : B
>
> Please vote your preferred meeting time.
>
> -Emily
>
> 2010/5/12 Pockey Lam <pockey beijinglug org>
> Dear Ernest,
>
> Excellent! I have added asia-summit-list gnome org in this
> email. we can
> definitely continue our discussion here.
>
> Action items:
> 1) Common tagline / theme for the co-event
> our suggestion: open web and mobile technologies
> 2) change the IRC meeting time to Tuesday morning instead? is
> it okay
> for you?
> 3) Detail budget breakdown with high / low budget estimation
> (and
> optional cost choice)
> 4) I will send you our CFS once it's finalized
>
> Regards,
> Pockey
>
>
> Here is COSCUP Team members emails:
> >
> >
> > * Convenor: Jouston Huang (jouston gmail com)
> > * Program committee chair: Bob Chao
> (bobchao gmail com)
> > * Sponsorship lead: Rex Tsai (rex cc tsai gmail com)
> > * Web lead: medicalwei (medicalwei gmail com)
> > * Web team member: Tim (timdream gmail com)
> > * Advisors: pingooo (ping nsr yeh gmail com)
> > * Contact Window: Ernest Chiang (dwchiang gmail com)
>
>
>
> On Wed, 2010-05-12 at 16:08 +0800, Ernest Chiang wrote:
> > Dear Pockey,
> >
> >
> > May we exchange the emails of meeting attendees yesterday?
> > Then we can let each team to have their own follow-up
> discussions.
> > Thanks!! :)
> >
> >
> > Here is COSCUP Team members emails:
> >
> >
> > * Convenor: Jouston Huang (jouston gmail com)
> > * Program committee chair: Bob Chao
> (bobchao gmail com)
> > * Sponsorship lead: Rex Tsai (rex cc tsai gmail com)
> > * Web lead: medicalwei (medicalwei gmail com)
> > * Web team member: Tim (timdream gmail com)
> > * Advisors: pingooo (ping nsr yeh gmail com)
> > * Contact Window: Ernest Chiang (dwchiang gmail com)
> >
> > Y Ernest Chiang, PMP
> > http://blog.ernestchiang.com
> >
> >
> > On Wed, May 12, 2010 at 1:03 PM, Pockey Lam
> <pockey beijinglug org>
> > wrote:
> > Dear all,
> >
> > Please find below the meeting notes prepared by
> Ernest (who is
> > the
> > contact person from COSCUP for the co-organization)
> for the
> > IRC chat
> > yesterday with COSCUP team. I also copied him in the
> email,
> > please feel
> > free to ask question and continue the discussion.
> >
> > COSCUP asked a few questions at the end:
> >
> > 7) Answer any question from COSCUP :) or anything
> COSCUP may
> > want
> > to discuss(Booth team) Need GAS provide information
> in the
> > future (Can
> > be discussed offline.)
> >
> > * Will be there posters/DM/exhibits of GAS?
> (booth team
> > needs to
> > arrange the booth locations and layout.)
> > * ===> Answer from us: I think it's a co-event,
> we should
> > share
> > the same posters / DM, for exhibitions with
> both logos
> > as
> > header, let's see if we can find any local
> community /
> > GNOME
> > developers to make one, what do u think?
> >
> > * Need any power supply at GAS booth?
> > * ===> Answer from us: yes, definitely if we
> have booths
> >
> > * Need any power supply at GAS sponsors' booth?
> > * ===> Answer from us: yes for sponsors' booth
> if there
> > is any
> >
> > -Meeting-
> >
> > Date: 5/11, 2010
> >
> > Time: 22:00~ (TWN, UTC+8)
> >
> > Format: IRC Meeting
> >
> > Attendee:
> >
> > Agenda:
> >
> >
> > 1) Introduce core team and its responsibilities from
> each side
> >
> > GASC side:
> >
> > * Pockey Lam: GAS committee member, mainly
> responsible
> > for
> > marketing and promotion of the GAS event
> >
> > * Emily Chen (program): start the GNOME.Asia
> since 2008,
> > working
> > in Sun China. GNOME foundation member and
> GNOME.Asia
> > Committee
> > member
> >
> > * Fred: been involved in GNOME.Asia Summit
> since 2008
> >
> > * yippi: Brian Cameron, the secretary for the
> GNOME
> > Foundation
> > board of directors. I am helping to provide
> operational
> > support
> > for organizing this event.
> >
> > * Will LaShell (terral) (website): website and
> system
> > development,
> > founding member of the Asia Summit.
> >
> >
> > COSCUP Team (CT) side:
> >
> > * Convenor: Jouston Huang
> >
> > * Program committee chair: Bob Chao
> >
> > * Sponsorship lead: Rex Tsai
> >
> > * Web lead: medicalwei
> >
> > * Web team member: Tim
> >
> > * Advisors: pingooo
> >
> > * Contact Window: Ernest Chiang
> >
> >
> >
> > 2) Talk about the shared tag-line (Theme of the
> co-event)
> >
> >
> > * proposal: "open web and mobile
> technologies" (To be
> > discussed
> > offline.)
> >
> >
> > 3) Discuss about website development and
> registration system
> >
> > * Website development
> >
> > * Other than portal page, the website
> contents
> > are shared.
> > (possibly by linking)
> >
> > * <pingooo>: Let me try to understand
> what
> > "shared" means.
> > Will http://coscup.org/2010/program
> and
> > http://gnome.asia/2010/program have
> identical
> > content?
> > <PockeyLam1>: pingooo: yes, same
> content, maybe
> > even
> > point to the same webpage
> > <terral>: chihchun: that way each
> conference
> > can keep
> > information specific to itself
> maintained
> > separately
> >
> > * Registration system
> >
> > * Combine the registrations into one.
> >
> > * Adding a column to indicate the
> interest of
> > COSCUP and
> > GAS sessions in registration form.
> >
> > * will have another conversations afterwards.
> >
> >
> >
> > 4) Share information about sponsorship
> >
> >
> > * Sponsorship Open Discussion Topics:
> >
> > * Exchange CFS of both side.
> >
> > * COSCUP -
> >
> >
> http://dl.dropbox.com/u/343256/COSCUP2010-CFS-en.pdf
> >
> > * GAS -
> >
> > * Contacted:
> >
> > * CT: Nokia, Samsung, KKBOX,
> Microsoft,
> > Yahoo!
> > Taiwan, Opera Taiwan,
> OpenFoundry,
> > Pixnet, III,
> > Trend Micro, Canonical,
> Google, Intel,
> > TTN,
> > Cavium Networks, Linpus, IBM,
> Novell
> >
> > * GASC: Sun/Oracle, Mozilla,
> Google,
> > Intel
> >
> > * Confirmed:
> >
> > * Sponsoring for co-event.
> >
> > * GAS's sponsorship levels and price
> tags will be
> > aligned
> > with COSCUP's CfS.
> >
> > * Issues:
> >
> > * profits shared as 50/50? (Refer to
> agenda
> > item#6.)
> >
> >
> >
> > 5) Share information about speakers
> >
> > Information Sharing:
> >
> > * (Same break time frames)
> > During the two-day joint-conference, there
> will be 2
> > tea breaks
> > and one lunch time each day. We need to keep
> these
> > three time
> > frames the same between GAS and COSCUP. Base
> on the
> > same three
> > break time frames, we can have different
> program time
> > slots for
> > GAS or COSCUP. (For example, if we have a
> 10:00-10:30
> > tea break,
> > both GAS and COSCUP have the same break time
> frame.
> > Then GAS can
> > have a 10:30-11:00 & 11:00-11:30 sessions,
> and COSCUP
> > has a
> > 10:30-11:30 session.)
> >
> > * (Opening & Closing)
> > We plan to have joint-opening at 09:10-09:20
> on Day1,
> > 10-min
> > duration, both GASC/CT team members can have
> a short
> > speech.
> > Closing will be at 17:00-17:30 on Day2. We
> can discuss
> > if we
> > have closing together or separately. (Based
> on the
> > history, we
> > have known that CT's closing may be very .
> and would
> > like to
> > share the joy with GAS:)
> >
> > * (Program committee schedule)
> > 1. COSCUP CfP is online and sending.
> > (http://coscup.org/2010/en/programs)
> > 2. 6/18: deadline of CfP
> > 3. 7/4: announce joint-conference
> agenda/program
> >
> > * (Conference room arrangement)
> > There are 4 different size conference rooms.
> We propose
> > to
> > assign sessions to rooms based on popularity
> of
> > sessions,
> > determined by the number of registrants that
> pick a
> > session
> > during registration. Basically, we may not
> have
> > dedicated two
> > rooms for GAS and the other two for COSCUP.
> We can
> > arrange
> > meeting room based on popularity of sessions
> each
> > half-day.
> > (Event staff team will help to change/update
> > doorplates.)
> >
> >
> > Program Open Discussion Topics:
> >
> > * plenary talks
> >
> > * In the joint-conference proposal, it
> mentioned
> > about
> > "Plenary talks that span 2 tracks".
> It's also
> > possible
> > to "span 4 tracks" which may be
> helpful for
> > sponsorship
> > or marketing. Let's keep it as a
> open-mind
> > discussion
> > topic. If any of us (GASC or CT) may
> need one
> > span-4-tracks speech, the program
> committee of
> > both side
> > can discuss the practicability. :)
> >
> > * 3 plenary talks and not more than 4
> plenary
> > talks. (only
> > for diamond sponsor)
> >
> > * scheduled 45 minutes for each plenary
> talk
> > (normal talk
> > is 30 minutes, BTW)
> >
> >
> >
> > 6) Discuss about budgeting
> >
> > * COSCUP budget:
> >
> >
> http://spreadsheets.google.com/ccc?key=0AvhuMZjf1PYpdDA3Y1o4SmVtMVNySkFCemN1TlB1ZkE&hl=zh_TW
> >
> > * [TODO] we can mark which items are
> optional
> >
> > * <yippi>: perhaps a weighted formula would
> work best.
> > For
> > example. Perhaps 50% of the profits are split
> 50/50 and
> > 50% of
> > the profits are divided by which team got the
> > sponsorship money.
> > <yippi>: or perhaps sponsorship money from
> > organizations which
> > are known to donate to both events are split
> 50/50, and
> > sponsorship money from events that are not
> typical
> > sponsors of
> > both events go to the organization that got
> the sponsor
> >
> > * The formula proposal would be
> discussed offline
> > by email
> > list.
> >
> >
> >
> > 7) Answer any question from COSCUP :) or anything
> COSCUP may
> > want
> > to discuss(Booth team) Need GAS provide information
> in the
> > future (Can
> > be discussed offline.)
> >
> > * Will be there posters/DM/exhibits of GAS?
> (booth team
> > needs to
> > arrange the booth locations and layout.)
> >
> > * Need any power supply at GAS booth?
> >
> > * Need any power supply at GAS sponsors' booth?
> >
> >
> >
> >
> >
> >
> >
> >
>
>
>
> _______________________________________________
> asia-summit-list mailing list
> asia-summit-list gnome org
> http://mail.gnome.org/mailman/listinfo/asia-summit-list
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