On Wed, 2010-05-12 at 16:08 +0800, Ernest Chiang wrote:
> Dear Pockey,
>
>
> May we exchange the emails of meeting attendees yesterday?
> Then we can let each team to have their own follow-up discussions.
> Thanks!! :)
>
>
> Here is COSCUP Team members emails:
>
>
> * Convenor: Jouston Huang (
jouston gmail com)
> * Program committee chair: Bob Chao (
bobchao gmail com)
> * Sponsorship lead: Rex Tsai (
rex cc tsai gmail com)
> * Web lead: medicalwei (
medicalwei gmail com)
> * Web team member: Tim (
timdream gmail com)
> * Advisors: pingooo (
ping nsr yeh gmail com)
> * Contact Window: Ernest Chiang (
dwchiang gmail com)
> On Wed, May 12, 2010 at 1:03 PM, Pockey Lam <
pockey beijinglug org>
> wrote:
> Dear all,
>
> Please find below the meeting notes prepared by Ernest (who is
> the
> contact person from COSCUP for the co-organization) for the
> IRC chat
> yesterday with COSCUP team. I also copied him in the email,
> please feel
> free to ask question and continue the discussion.
>
> COSCUP asked a few questions at the end:
>
> 7) Answer any question from COSCUP :) or anything COSCUP may
> want
> to discuss(Booth team) Need GAS provide information in the
> future (Can
> be discussed offline.)
>
> * Will be there posters/DM/exhibits of GAS? (booth team
> needs to
> arrange the booth locations and layout.)
> * ===> Answer from us: I think it's a co-event, we should
> share
> the same posters / DM, for exhibitions with both logos
> as
> header, let's see if we can find any local community /
> GNOME
> developers to make one, what do u think?
>
> * Need any power supply at GAS booth?
> * ===> Answer from us: yes, definitely if we have booths
>
> * Need any power supply at GAS sponsors' booth?
> * ===> Answer from us: yes for sponsors' booth if there
> is any
>
> -Meeting-
>
> Date: 5/11, 2010
>
> Time: 22:00~ (TWN, UTC+8)
>
> Format: IRC Meeting
>
> Attendee:
>
> Agenda:
>
>
> 1) Introduce core team and its responsibilities from each side
>
> GASC side:
>
> * Pockey Lam: GAS committee member, mainly responsible
> for
> marketing and promotion of the GAS event
>
> * Emily Chen (program): start the GNOME.Asia since 2008,
> working
> in Sun China. GNOME foundation member and GNOME.Asia
> Committee
> member
>
> * Fred: been involved in GNOME.Asia Summit since 2008
>
> * yippi: Brian Cameron, the secretary for the GNOME
> Foundation
> board of directors. I am helping to provide operational
> support
> for organizing this event.
>
> * Will LaShell (terral) (website): website and system
> development,
> founding member of the Asia Summit.
>
>
> COSCUP Team (CT) side:
>
> * Convenor: Jouston Huang
>
> * Program committee chair: Bob Chao
>
> * Sponsorship lead: Rex Tsai
>
> * Web lead: medicalwei
>
> * Web team member: Tim
>
> * Advisors: pingooo
>
> * Contact Window: Ernest Chiang
>
>
>
> 2) Talk about the shared tag-line (Theme of the co-event)
>
>
> * proposal: "open web and mobile technologies" (To be
> discussed
> offline.)
>
>
> 3) Discuss about website development and registration system
>
> * Website development
>
> * Other than portal page, the website contents
> are shared.
> (possibly by linking)
>
> * <pingooo>: Let me try to understand what
> "shared" means.
> Will
http://coscup.org/2010/program and
>
http://gnome.asia/2010/program have identical
> content?
> <PockeyLam1>: pingooo: yes, same content, maybe
> even
> point to the same webpage
> <terral>: chihchun: that way each conference
> can keep
> information specific to itself maintained
> separately
>
> * Registration system
>
> * Combine the registrations into one.
>
> * Adding a column to indicate the interest of
> COSCUP and
> GAS sessions in registration form.
>
> * will have another conversations afterwards.
>
>
>
> 4) Share information about sponsorship
>
>
> * Sponsorship Open Discussion Topics:
>
> * Exchange CFS of both side.
>
> * COSCUP -
>
>
http://dl.dropbox.com/u/343256/COSCUP2010-CFS-en.pdf
>
> * GAS -
>
> * Contacted:
>
> * CT: Nokia, Samsung, KKBOX, Microsoft,
> Yahoo!
> Taiwan, Opera Taiwan, OpenFoundry,
> Pixnet, III,
> Trend Micro, Canonical, Google, Intel,
> TTN,
> Cavium Networks, Linpus, IBM, Novell
>
> * GASC: Sun/Oracle, Mozilla, Google,
> Intel
>
> * Confirmed:
>
> * Sponsoring for co-event.
>
> * GAS's sponsorship levels and price tags will be
> aligned
> with COSCUP's CfS.
>
> * Issues:
>
> * profits shared as 50/50? (Refer to agenda
> item#6.)
>
>
>
> 5) Share information about speakers
>
> Information Sharing:
>
> * (Same break time frames)
> During the two-day joint-conference, there will be 2
> tea breaks
> and one lunch time each day. We need to keep these
> three time
> frames the same between GAS and COSCUP. Base on the
> same three
> break time frames, we can have different program time
> slots for
> GAS or COSCUP. (For example, if we have a 10:00-10:30
> tea break,
> both GAS and COSCUP have the same break time frame.
> Then GAS can
> have a 10:30-11:00 & 11:00-11:30 sessions, and COSCUP
> has a
> 10:30-11:30 session.)
>
> * (Opening & Closing)
> We plan to have joint-opening at 09:10-09:20 on Day1,
> 10-min
> duration, both GASC/CT team members can have a short
> speech.
> Closing will be at 17:00-17:30 on Day2. We can discuss
> if we
> have closing together or separately. (Based on the
> history, we
> have known that CT's closing may be very . and would
> like to
> share the joy with GAS:)
>
> * (Program committee schedule)
> 1. COSCUP CfP is online and sending.
> (
http://coscup.org/2010/en/programs)
> 2. 6/18: deadline of CfP
> 3. 7/4: announce joint-conference agenda/program
>
> * (Conference room arrangement)
> There are 4 different size conference rooms. We propose
> to
> assign sessions to rooms based on popularity of
> sessions,
> determined by the number of registrants that pick a
> session
> during registration. Basically, we may not have
> dedicated two
> rooms for GAS and the other two for COSCUP. We can
> arrange
> meeting room based on popularity of sessions each
> half-day.
> (Event staff team will help to change/update
> doorplates.)
>
>
> Program Open Discussion Topics:
>
> * plenary talks
>
> * In the joint-conference proposal, it mentioned
> about
> "Plenary talks that span 2 tracks". It's also
> possible
> to "span 4 tracks" which may be helpful for
> sponsorship
> or marketing. Let's keep it as a open-mind
> discussion
> topic. If any of us (GASC or CT) may need one
> span-4-tracks speech, the program committee of
> both side
> can discuss the practicability. :)
>
> * 3 plenary talks and not more than 4 plenary
> talks. (only
> for diamond sponsor)
>
> * scheduled 45 minutes for each plenary talk
> (normal talk
> is 30 minutes, BTW)
>
>
>
> 6) Discuss about budgeting
>
> * COSCUP budget:
>
>
http://spreadsheets.google.com/ccc?key=0AvhuMZjf1PYpdDA3Y1o4SmVtMVNySkFCemN1TlB1ZkE&hl=zh_TW
>
> * [TODO] we can mark which items are optional
>
> * <yippi>: perhaps a weighted formula would work best.
> For
> example. Perhaps 50% of the profits are split 50/50 and
> 50% of
> the profits are divided by which team got the
> sponsorship money.
> <yippi>: or perhaps sponsorship money from
> organizations which
> are known to donate to both events are split 50/50, and
> sponsorship money from events that are not typical
> sponsors of
> both events go to the organization that got the sponsor
>
> * The formula proposal would be discussed offline
> by email
> list.
>
>
>
> 7) Answer any question from COSCUP :) or anything COSCUP may
> want
> to discuss(Booth team) Need GAS provide information in the
> future (Can
> be discussed offline.)
>
> * Will be there posters/DM/exhibits of GAS? (booth team
> needs to
> arrange the booth locations and layout.)
>
> * Need any power supply at GAS booth?
>
> * Need any power supply at GAS sponsors' booth?
>
>
>
>
>
>
>
>
