Re: The best meeting time, Vote now
- From: Rex Tsai <rex cc tsai gmail com>
- To: Frederic Muller <fred beijinglug org>
- Cc: KC Chen <kc free gmail com>, lman <lman ugadigital com>, 簡冠庭 <timdream gmail com>, pingooo <ping nsr yeh gmail com>, medicalwei gmail com, asia-summit-list <asia-summit-list gnome org>, Bob Chao <bobchao gmail com>, Ernest Chiang <dwchiang gmail com>, Jouston Huang <jouston gmail com>
- Subject: Re: The best meeting time, Vote now
- Date: Thu, 13 May 2010 13:09:48 +0800
Hi, Fred
I don't mean to be rough or make it difficult for you, but since the
meeting usually involved many groups in our team. COSCUP team is a big
team, our mailing list just reach 100 subscribers, and about 1k mails
each month in next few months.
As the large team, it's kind of difficult to have everything aligned
before the IRC meeting. We don't like to send you different messages
from different teams. It's necessary that core members have voice or
even face-to-face communication when having the irc meeting, to have
best and efficiency discussion with you guys.
Tuesday night is also Tossug[1] meeting time, it's just the best
time we can put people together. And the place is closed at 22:00,
also fits into our meeting schedule if we start at 21:00 +0800.
So, it's not just for go to bed earlier for us, but also to have a
good communication and avoid moving from cafes for the team. Hope you
can understand the time we chose, and sorry for inconvenience.
[1] http://www.tossug.org/
Regards
-Rex
在 2010年5月13日上午10:04，Frederic Muller <fred beijinglug org> 寫道：
> Hi!
>
> I find moving the time just 1 hour early so you get to go to bed early
> forces part of the US team to get up a LOT early (6am) for your convenience.
> I think it's difficult for everyone and being a little flexible is the way
> to go. In fact since the meeting should last only 1 hour (it's normal that
> the first iteration lasted longer as we had a lot to clarify) 10pm to 11pm
> is really acceptable on our side of the planet (China and Taiwan). Now if
> this is really an issue, maybe 30 minutes change is a good compromise versus
> 1 hour earlier.
>
> Thank you to consider everyone involved.
>
> Fred
>
> On 05/12/2010 11:40 PM, Ernest Chiang wrote:
>
> Hi all,
> Thanks Emily for listing the meeting time options :)
> I collect the meeting time information with our COSCUP team members, we all
> vote for C as our common choice.
> (Most of us have some other regular meeting or day-time work in the morning.
> Therefore the evening time (in Beijing/Taipei time zone) is more suitable
> for us.)
> Another benefit of option C is most of CT members can get together in
> Taipei. (We have a common community gathering on every Tuesday night. It
> will be helpful to save discussion time:)
> ernest,
>
> 2010/5/12 Emily Chen <emilychen522 gmail com>
>>
>> Hi all,
>>
>> We talked about changing the meeting time last night on IRC, since we are
>> from different time zone, we can think about the find a time fit for
>> everyone.
>>
>> Check this link to see the time table:
>>
>> http://www.timeanddate.com/worldclock/meetingtime.html?month=5&day=18&year=2010&p1=197&p2=33&p3=241&p4=64
>>
>> Here I propose four meeting time:
>>
>>
>> A. UTC Time Tuesday, 01:00:00 (Beijing/taipei Tue 09:00 AM, Phoenix Mon
>> 6:00 PM, Chicago Mon 8:00PM)
>> B. UTC Time Tuesday, 02:00:00 (Beijing/taipei Tue 10:00 AM, Phoenix Mon
>> 7:00 PM, Chicago Mon 9:00PM)
>> C. UTC Time Tuesday, 13:00:00 (Beijing/taipei Tue 09:00 PM, Phoenix Tue
>> 6:00 AM, Chicago Tue 8:00AM)
>> D. UTC Time Tuesday, 13:30:00 (Beijing/taipei Tue 09:30 PM, Phoenix Mon
>> 6:30 AM, Chicago Tue 8:30AM)
>>
>> I will choose : B
>>
>> Please vote your preferred meeting time.
>>
>> -Emily
>>
>> 2010/5/12 Pockey Lam <pockey beijinglug org>
>>>
>>> Dear Ernest,
>>>
>>> Excellent! I have added asia-summit-list gnome org in this email. we can
>>> definitely continue our discussion here.
>>>
>>> Action items:
>>> 1) Common tagline / theme for the co-event
>>> our suggestion: open web and mobile technologies
>>> 2) change the IRC meeting time to Tuesday morning instead? is it okay
>>> for you?
>>> 3) Detail budget breakdown with high / low budget estimation (and
>>> optional cost choice)
>>> 4) I will send you our CFS once it's finalized
>>>
>>> Regards,
>>> Pockey
>>>
>>>
>>> Here is COSCUP Team members emails:
>>> >
>>> >
>>> > * Convenor: Jouston Huang (jouston gmail com)
>>> > * Program committee chair: Bob Chao (bobchao gmail com)
>>> > * Sponsorship lead: Rex Tsai (rex cc tsai gmail com)
>>> > * Web lead: medicalwei (medicalwei gmail com)
>>> > * Web team member: Tim (timdream gmail com)
>>> > * Advisors: pingooo (ping nsr yeh gmail com)
>>> > * Contact Window: Ernest Chiang (dwchiang gmail com)
>>>
>>> On Wed, 2010-05-12 at 16:08 +0800, Ernest Chiang wrote:
>>> > Dear Pockey,
>>> >
>>> >
>>> > May we exchange the emails of meeting attendees yesterday?
>>> > Then we can let each team to have their own follow-up discussions.
>>> > Thanks!! :)
>>> >
>>> >
>>> > Here is COSCUP Team members emails:
>>> >
>>> >
>>> > * Convenor: Jouston Huang (jouston gmail com)
>>> > * Program committee chair: Bob Chao (bobchao gmail com)
>>> > * Sponsorship lead: Rex Tsai (rex cc tsai gmail com)
>>> > * Web lead: medicalwei (medicalwei gmail com)
>>> > * Web team member: Tim (timdream gmail com)
>>> > * Advisors: pingooo (ping nsr yeh gmail com)
>>> > * Contact Window: Ernest Chiang (dwchiang gmail com)
>>> >
>>> > 蔣鐙緯 Ernest Chiang, PMP
>>> > http://blog.ernestchiang.com
>>> >
>>> >
>>> > On Wed, May 12, 2010 at 1:03 PM, Pockey Lam <pockey beijinglug org>
>>> > wrote:
>>> > Dear all,
>>> >
>>> > Please find below the meeting notes prepared by Ernest (who is
>>> > the
>>> > contact person from COSCUP for the co-organization) for the
>>> > IRC chat
>>> > yesterday with COSCUP team. I also copied him in the email,
>>> > please feel
>>> > free to ask question and continue the discussion.
>>> >
>>> > COSCUP asked a few questions at the end:
>>> >
>>> > 7) Answer any question from COSCUP :) or anything COSCUP may
>>> > want
>>> > to discuss(Booth team) Need GAS provide information in the
>>> > future (Can
>>> > be discussed offline.)
>>> >
>>> > * Will be there posters/DM/exhibits of GAS? (booth team
>>> > needs to
>>> > arrange the booth locations and layout.)
>>> > * ===> Answer from us: I think it's a co-event, we should
>>> > share
>>> > the same posters / DM, for exhibitions with both logos
>>> > as
>>> > header, let's see if we can find any local community /
>>> > GNOME
>>> > developers to make one, what do u think?
>>> >
>>> > * Need any power supply at GAS booth?
>>> > * ===> Answer from us: yes, definitely if we have booths
>>> >
>>> > * Need any power supply at GAS sponsors' booth?
>>> > * ===> Answer from us: yes for sponsors' booth if there
>>> > is any
>>> >
>>> > -Meeting-
>>> >
>>> > Date: 5/11, 2010
>>> >
>>> > Time: 22:00~ (TWN, UTC+8)
>>> >
>>> > Format: IRC Meeting
>>> >
>>> > Attendee:
>>> >
>>> > Agenda:
>>> >
>>> >
>>> > 1) Introduce core team and its responsibilities from each side
>>> >
>>> > GASC side:
>>> >
>>> > * Pockey Lam: GAS committee member, mainly responsible
>>> > for
>>> > marketing and promotion of the GAS event
>>> >
>>> > * Emily Chen (program): start the GNOME.Asia since 2008,
>>> > working
>>> > in Sun China. GNOME foundation member and GNOME.Asia
>>> > Committee
>>> > member
>>> >
>>> > * Fred: been involved in GNOME.Asia Summit since 2008
>>> >
>>> > * yippi: Brian Cameron, the secretary for the GNOME
>>> > Foundation
>>> > board of directors. I am helping to provide operational
>>> > support
>>> > for organizing this event.
>>> >
>>> > * Will LaShell (terral) (website): website and system
>>> > development,
>>> > founding member of the Asia Summit.
>>> >
>>> >
>>> > COSCUP Team (CT) side:
>>> >
>>> > * Convenor: Jouston Huang
>>> >
>>> > * Program committee chair: Bob Chao
>>> >
>>> > * Sponsorship lead: Rex Tsai
>>> >
>>> > * Web lead: medicalwei
>>> >
>>> > * Web team member: Tim
>>> >
>>> > * Advisors: pingooo
>>> >
>>> > * Contact Window: Ernest Chiang
>>> >
>>> >
>>> >
>>> > 2) Talk about the shared tag-line (Theme of the co-event)
>>> >
>>> >
>>> > * proposal: "open web and mobile technologies" (To be
>>> > discussed
>>> > offline.)
>>> >
>>> >
>>> > 3) Discuss about website development and registration system
>>> >
>>> > * Website development
>>> >
>>> > * Other than portal page, the website contents
>>> > are shared.
>>> > (possibly by linking)
>>> >
>>> > * <pingooo>: Let me try to understand what
>>> > "shared" means.
>>> > Will http://coscup.org/2010/program and
>>> > http://gnome.asia/2010/program have identical
>>> > content?
>>> > <PockeyLam1>: pingooo: yes, same content, maybe
>>> > even
>>> > point to the same webpage
>>> > <terral>: chihchun: that way each conference
>>> > can keep
>>> > information specific to itself maintained
>>> > separately
>>> >
>>> > * Registration system
>>> >
>>> > * Combine the registrations into one.
>>> >
>>> > * Adding a column to indicate the interest of
>>> > COSCUP and
>>> > GAS sessions in registration form.
>>> >
>>> > * will have another conversations afterwards.
>>> >
>>> >
>>> >
>>> > 4) Share information about sponsorship
>>> >
>>> >
>>> > * Sponsorship Open Discussion Topics:
>>> >
>>> > * Exchange CFS of both side.
>>> >
>>> > * COSCUP -
>>> >
>>> > http://dl.dropbox.com/u/343256/COSCUP2010-CFS-en.pdf
>>> >
>>> > * GAS -
>>> >
>>> > * Contacted:
>>> >
>>> > * CT: Nokia, Samsung, KKBOX, Microsoft,
>>> > Yahoo!
>>> > Taiwan, Opera Taiwan, OpenFoundry,
>>> > Pixnet, III,
>>> > Trend Micro, Canonical, Google, Intel,
>>> > TTN,
>>> > Cavium Networks, Linpus, IBM, Novell
>>> >
>>> > * GASC: Sun/Oracle, Mozilla, Google,
>>> > Intel
>>> >
>>> > * Confirmed:
>>> >
>>> > * Sponsoring for co-event.
>>> >
>>> > * GAS's sponsorship levels and price tags will be
>>> > aligned
>>> > with COSCUP's CfS.
>>> >
>>> > * Issues:
>>> >
>>> > * profits shared as 50/50? (Refer to agenda
>>> > item#6.)
>>> >
>>> >
>>> >
>>> > 5) Share information about speakers
>>> >
>>> > Information Sharing:
>>> >
>>> > * (Same break time frames)
>>> > During the two-day joint-conference, there will be 2
>>> > tea breaks
>>> > and one lunch time each day. We need to keep these
>>> > three time
>>> > frames the same between GAS and COSCUP. Base on the
>>> > same three
>>> > break time frames, we can have different program time
>>> > slots for
>>> > GAS or COSCUP. (For example, if we have a 10:00-10:30
>>> > tea break,
>>> > both GAS and COSCUP have the same break time frame.
>>> > Then GAS can
>>> > have a 10:30-11:00 & 11:00-11:30 sessions, and COSCUP
>>> > has a
>>> > 10:30-11:30 session.)
>>> >
>>> > * (Opening & Closing)
>>> > We plan to have joint-opening at 09:10-09:20 on Day1,
>>> > 10-min
>>> > duration, both GASC/CT team members can have a short
>>> > speech.
>>> > Closing will be at 17:00-17:30 on Day2. We can discuss
>>> > if we
>>> > have closing together or separately. (Based on the
>>> > history, we
>>> > have known that CT's closing may be very . and would
>>> > like to
>>> > share the joy with GAS:)
>>> >
>>> > * (Program committee schedule)
>>> > 1. COSCUP CfP is online and sending.
>>> > (http://coscup.org/2010/en/programs)
>>> > 2. 6/18: deadline of CfP
>>> > 3. 7/4: announce joint-conference agenda/program
>>> >
>>> > * (Conference room arrangement)
>>> > There are 4 different size conference rooms. We propose
>>> > to
>>> > assign sessions to rooms based on popularity of
>>> > sessions,
>>> > determined by the number of registrants that pick a
>>> > session
>>> > during registration. Basically, we may not have
>>> > dedicated two
>>> > rooms for GAS and the other two for COSCUP. We can
>>> > arrange
>>> > meeting room based on popularity of sessions each
>>> > half-day.
>>> > (Event staff team will help to change/update
>>> > doorplates.)
>>> >
>>> >
>>> > Program Open Discussion Topics:
>>> >
>>> > * plenary talks
>>> >
>>> > * In the joint-conference proposal, it mentioned
>>> > about
>>> > "Plenary talks that span 2 tracks". It's also
>>> > possible
>>> > to "span 4 tracks" which may be helpful for
>>> > sponsorship
>>> > or marketing. Let's keep it as a open-mind
>>> > discussion
>>> > topic. If any of us (GASC or CT) may need one
>>> > span-4-tracks speech, the program committee of
>>> > both side
>>> > can discuss the practicability. :)
>>> >
>>> > * 3 plenary talks and not more than 4 plenary
>>> > talks. (only
>>> > for diamond sponsor)
>>> >
>>> > * scheduled 45 minutes for each plenary talk
>>> > (normal talk
>>> > is 30 minutes, BTW)
>>> >
>>> >
>>> >
>>> > 6) Discuss about budgeting
>>> >
>>> > * COSCUP budget:
>>> >
>>> >
>>> > http://spreadsheets.google.com/ccc?key=0AvhuMZjf1PYpdDA3Y1o4SmVtMVNySkFCemN1TlB1ZkE&hl=zh_TW
>>> >
>>> > * [TODO] we can mark which items are optional
>>> >
>>> > * <yippi>: perhaps a weighted formula would work best.
>>> > For
>>> > example. Perhaps 50% of the profits are split 50/50 and
>>> > 50% of
>>> > the profits are divided by which team got the
>>> > sponsorship money.
>>> > <yippi>: or perhaps sponsorship money from
>>> > organizations which
>>> > are known to donate to both events are split 50/50, and
>>> > sponsorship money from events that are not typical
>>> > sponsors of
>>> > both events go to the organization that got the sponsor
>>> >
>>> > * The formula proposal would be discussed offline
>>> > by email
>>> > list.
>>> >
>>> >
>>> >
>>> > 7) Answer any question from COSCUP :) or anything COSCUP may
>>> > want
>>> > to discuss(Booth team) Need GAS provide information in the
>>> > future (Can
>>> > be discussed offline.)
>>> >
>>> > * Will be there posters/DM/exhibits of GAS? (booth team
>>> > needs to
>>> > arrange the booth locations and layout.)
>>> >
>>> > * Need any power supply at GAS booth?
>>> >
>>> > * Need any power supply at GAS sponsors' booth?
>>> >
>>> >
>>> >
>>> >
>>> >
>>> >
>>> >
>>> >
>>>
>>
>
>
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> asia-summit-list gnome org
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