Re: Follow up on a few things

[Pockey <pockey beijinglug org>]

Hi Emily, 

Agreed with you, we can pay by ourselves for the tour ;)

Maybe we can modify the google doc. to include two options, option 1
with tour and option 2 with party, while we recommend option 2? 

Pockey

On Thu, 2010-07-15 at 13:26 +0800, Emily Chen wrote:
> Hi all, 
> 
> Since COSCUP team is asking for fund from GNOME.Asia side for party, I
> would suggest we just send 1000 USD for the party and won't cover the
> one day tour. 
> 
> We can not do both tour and party. If they insist to ask for more fund
> for party, then we will remove the tour ? 
> 
> How do everyone think ? 
> 
> The the new budget is like below: 
> 1. T-shirts : USD $1557
> 2. Lodging place : $800
> 3. Party : $1000
> 
> Total number is : $ 3357 , less than our early budget : 4225 USD. 
> 
> I also paste the email from rex for your reference: 
> 
> =========================================
> We need rearrange budget for the party, I am going to merge these
> budget items,
> #2, Lecturer Fee (COSCUP cost) - 1,091
> #6, MC fee (COSCUP cost) - 212
> #7, MC fee (GAS cost) - 212
> #20, Staff's Celebration party (COSCUP cost) - 606
> 
> The new item #72 is USD 2,121 for staff and speaker's party, we
> expected there will be 100 people join the party, estimated cost of
> every participants is about US$ 21.
> 
> However, most expenses were covered by COSCUP team. But since we will
> invite all speakers to join, the new budget item will be counted as
> shared cost of both teams. It means GASC at least need to provide USD
> 800~1000, if we want to have a party for all speakers and staffs. The
> shared cost will be increased from 32K to 34K.
> =========================================
> 
> 
> -Emily 
> 
> 
> 2010/7/14 Emily Chen <emilychen522 gmail com>
>         Hi Pockey and Brian, 
>         
>         Just create a budget request to GNOME foundation, include
>         three items: 
>         1. 200  T-shirts 
>         2. Lodging place for our staff 
>         3. One day tour 
>         
>         The total cost is : 4225 USD. 
>         https://spreadsheets.google.com/ccc?key=0Am0xSSV8T7asdFNRaGUtMEFJcWFlWDRYNTZ5T3M1WEE&hl=en&authkey=CO6rv6QD#gid=0
>         
>         Help me to review it, talk to you later after lunch. 
>         
>         -Emily 
>         
>         2010/7/14 Pockey <pockey beijinglug org>
>         
>         
>                 Dear Emily and Will,
>                 
>                 Please see the action items according to yesterday IRC
>                 meeting:
>                 
>                 1) Oracle logo (high resolution for print out),
>                 company Description
>                 (bilingual) and link to COSCUP Team as soon as
>                 possible by tomorrow
>                 
>                 2) Will's bio / topic / abstract / photo with high
>                 resolution for print
>                 out to COSCUP team
>                 
>                 ** Since COSCUP is printing brochure on Friday, the
>                 deadline of the
>                 above materials is tight!
>                 
>                 3) COSCUP team will send us account details and we
>                 follow up on
>                 transferring sponsorship funding of Google and Oracle
>                 from the GNOME
>                 Foundation
>                 
>                 4) Fund request proposal to the GNOME Foundation (and
>                 wait for COSCUP
>                 response from Brian Email)
>                 
>                 If I miss anything, please feel free to add. Thanks!
>                 
>                 Cheers,
>                 Pockey
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>