Re: Travel Subsidy Policy

[Emily Chen <emilychen522 gmail com>]

It is good that you already talked to so many good speakers. Alfred just told me that he also plan to attend and only need $300 for air ticket. 

$5000 is the maximum budget we can afford now. If we spend more on sponsor speakers, that means we help less on summit organization. 

Let's plan $5000 first. 

BTW, we should annouce the travel subsidy policy on website and mail list asap. I will draft the travel policy. 

But first I need everyone's feedback about the process. 

-Emily

2009/10/19 Mario Behling <mb mariobehling de>

Hi,

thanks Emily. Yes, this travel policy is good. Do you think we might
be able to get more funding for speakers? Max Spevack from Fedora told
me at the FOSDEM in Brussels he wants to support events with the
community in Asia. Chris Wickert is talking to him at the moment to
see, if they can also sponsor for travel to GNOME.Asia.

We received 800 new routers for the Freifunk community in Germany from
a sponsor and it would be great to set up a test mesh during the
summit with 100 routers or so. Well, kind of short time to get it here
and we might not get it through the customs so fast. Lets see.

I also talked to Adam Holt and Samuel Klein about OLPC Vietnam and I
meet up a few guys in SF next week.

Locally, I met Hien Nguyen from inet solutions
(http://www.i-netsolution.com), one of the top FOSS people in Vietnam,
and the CEO of TMA today, who are very excited about the event. Hien
will invite more of the established FOSS actors to the event.

So, GNOME.Asia is already a nice kick off for pushing FOSS projects in Vietnam.

All the best,

Mario

On Mon, Oct 19, 2009 at 4:04 PM, Emily Chen <emilychen522 gmail com> wrote:
> BTW, the link to the GNOME travel policy is :
> http://live.gnome.org/Travel/Policy
>
> -Emily
>
> 2009/10/19 Emily Chen <emilychen522 gmail com>
>>
>> Hi Brian and Stormy,
>>
>> It is good to follow the GNOME travel policy. Since I am already a member
>> of the travel committee.
>>
>> For the travel sponsor for GNOME.Asia, I can send out an email to travel
>> committee that the budget is $5,000, from the money we saved from last
>> GNOME.Asia Summit 2008.
>>
>> How about below process:
>> 1.  We announce to mail list and website to say that we will provide
>> travel subsidy, to make it simple, we should claim that generally we only
>> sponsor transportation -- train, bus, airplane etc.
>> 2.  We only sponsor speakers
>> 3.  Interested people send application to travel-committee gnome org, we
>> will choose them based on the priority and budget. The cut off date is
>> November 9, 2009.
>> 4.  All the sponsored speakers will be asked to sign the Form during the
>> summit. Then I will make a copy to travel committee
>> 5.  About the pay process, there are two ways:
>>     1) pay them by cash when they come to summit
>>     2) Rosanna will help on transfer the money to their account
>>
>>     Which one is preferred ?
>> 6. Duty for the people who receive sponsorships: speech, write blog,
>> communicate with people (Just like the travel policy)
>>
>> Waiting for your feedback.
>>
>> -Emily
>>
>> 2009/10/17 Stormy Peters <stormy gnome org>
>>>
>>> We probably should use the GNOME travel committee and the regular
>>> process. That means you will have to give the travel committee a budget and
>>> some criteria for choosing people (if applicable) - for example, speakers
>>> get priority.
>>>
>>> Stormy
>>>
>>> On Fri, Oct 16, 2009 at 10:53 AM, Brian Cameron <Brian Cameron sun com>
>>> wrote:
>>>>
>>>> Emily:
>>>>
>>>> +1
>>>>
>>>> I would just make sure to have people follow the GNOME Travel process,
>>>> have them sign the form and make sure that the GNOME Foundation gets
>>>> a copy of the signed form.  That will help facilitate making the money
>>>> saved last year available quickly.
>>>>
>>>> Brian
>>>>
>>>>
>>>>> Sponsor our speaker is very import to make Summit more valuable and
>>>>> success. We have save some money from Summit 2008, I would like to use $5000
>>>>> to sponsor our speakers. Since we don't have a big money, we should think
>>>>> about use the money wisely and carefully.
>>>>>
>>>>> The general idea is sponsor speakers' flights, we will try to cover
>>>>> most of their flights. So for people come from Asia country, we plan to
>>>>> sponsor $400, for people come from US, European or other country far away
>>>>> from Asia, we can sponsor $1000. Since we only have $5000, we can distribute
>>>>> the money in below ways:
>>>>> 1) 1 * $1000, 10 * $400
>>>>> 2) 2 * $1000, 7 * $400
>>>>>
>>>>> This is a initial idea, I would like to hear more member's opinion
>>>>> about it.
>>>>>
>>>>> After we set the travel subsidy policy, we should announce it on our
>>>>> website and mail list to call for more speakers.
>>>>>
>>>>> I also attached a format of travel subsidy we used last year.
>>>>>
>>>>> Comments? Thoughts?
>>>>>
>>>>> Thanks,
>>>>> -Emily
>>>>>
>>>>>