On 08/14/2018 10:56 AM, Sriram Ramkrishna wrote:
>
> FYI folks, we have a meeting today. Agenda:
>
> 1) Quick recap of yesterday's meeting
> 2) Tasks for this week that is priority
> 3) Driving people to the conference
>
> Sri
>
> ---------- Forwarded message ---------
> From: Nuritzi Sanchez via las-gnome <las-gnome gnome org > <mailto:las-gnome gnome org>>
> Date: Wed, Aug 8, 2018 at 12:20 PM
> Subject: las-gnome NOTES | LAS GNOME Meeting August 8th & Update on
> Regular Meeting Time > To: <las-gnome gnome org <mailto:las-gnome gnome org>>
>
>
> Hi All
>
> We had a great and productive meeting today that resulted in a lot of
> action items :)
> > *Re: Meeting Time*
> *
> *
>
> We decided to make regular meetings happen on Tuesdays at 19:00 UTC
> going forward. > *
> *
> *Our next meeting will be on Tuesday, August 14th at 19:00 UTC. *I
> will be at GNOME Asia and unable to attend, so we'll need someone
> else to chair the meeting.
>
> > *Re: Notes*
> *
> *
>
> It's hard to chair and take notes, so if those who attended the
> meeting can take a look and add anything I missed / edit as needed,
> that would be much appreciated.
>
> We should archive the notes on the etherpad before the next meeting.
> In the meantime, I've added a section at the top so we can start
> adding items to the agenda for next week.
> > *Can someone please help create/ update issues for the ACTION items
> on GitLab?* I'm leaving for GNOME Asia and won't have time to do that.
>
>
> Thanks! Feel free to ping me on Telegram if you need something urgent --
> when traveling, Telegram is the best way to reach me.
>
> Best,
> Nuritzi
>
> Meeting Notes
>
https://etherpad.gnome.org/p/las-gnome-2018
>
> = Meeting on August 8th, 2018 =
>
> == Agenda ==
>
> * Initial social media plan (Nuritzi)
> * Need to change the icon on Twitter
> * Pricing for tickets (Nuritzi)
> * https://gitlab.gnome.org/Community/Engagement/LAS/issues/34
> * Registration tickets for sponsors attendees
> * Keynote and speaker travel sponsorship (Nuritzi)
> * Telegram group for attendees (Nuritzi)
> * Roommate coordination (Nuritzi)
> * https://gitlab.gnome.org/Community/Engagement/LAS/issues/35
> * Schedule (Meg)
> * 18 accepted talks this time + keynote
> * Are we going to ask people to propose workshops/unconference topics
> ahead of time for core days?
> * Website cleanup (Nuritzi)
> * Do we still need a Call for Content? Registration vs buying
> tickets is confusing
> * GitLab board clean up (Nuritzi)
> * https://gitlab.gnome.org/Community/Engagement/LAS/boards
>
> == Attendees ==
> * Sriram Ramkrishna
> * Nuritzi
> * Louisa
> * Meg
> * Eric
> * Link
>
> == Notes ==
>
> === Initial social media plan ===
> * Need to change the icon on Twitter account
> * Rosanna: what are our goals?
> * Nuritzi: what is the call for content?
> * Meg: do we want to do the unconference planning at LAS GNOME?
> * Can we do discount codes?
> * * We are going to use #LASGNOME and #LibreApps this year*
> * Goal of social media should be to get people to the conference!
> * Fun things about Denver
> * Link to how to travel from airport to the venue
> * Fun facts about the content of the conterence
> * How to register and sign up
> * Mention specific speeches
> * Get people to say why they are excited and use hashtag #lasgnome,
> win prizes (S76 has some swag to giveaway)
> * Discount codes for people to get their friends to go (maybe just
> for sponsors?)
> * Contest to win free tickets to GNOME
> * Companies that will be there
> * Sponsors
> * ACTION: Remove the Call for Content title from the header (Link
> - https://gitlab.gnome.org/subpop/osem/issues/4) > <https://gitlab.gnome.org/subpop/osem/issues/4%29>
> * ACTION: See if Caroline can create the twitter icon
> * ACTION: Sri or Nuritzi update the twitter
> * ACTION: Sri someone to look into https://diversitytickets.org/
>
> === Pricing for tickets ===
> * How does someone attend LAS GNOME?
> * First, you register, then you buy a ticket. It's how OSEM works.
> * Speakers shouldn't buy tickets
> Meg: If speakers already bought a ticket, do we refund them?
> > * * Should we let speakers know that they don't have to pay?
>
> * Link: we should be able to give refunds
> * Eric's ticket can be a trial for refunds
> * Sri: We can see how stripe does refunds at
> - https://stripe.com/docs/refunds
> * We will need to double check who has purchased tickets at regsistration
> * ACTION: Meg to email speakers and let them know they don't have to
> pay for tickets but they should register themselves. They can receive a
> refund if they have already purchased tickets.
> * ACTION: Rosanna and Link to look into refunds on Stripe
> * ACTION: Meg look into which speakers have paid
> * ACTION: Sri help make a volunteer list and make sure they don't pay
> > * * ACTION: Include a link
> to (https://las.gnome.org/conferences/LAS/register/new)
> <https://las.gnome.org/conferences/LAS/register/new%29> for people
> who need to register but do NOT need to
> pay https://las.gnome.org/admin/conferences/LAS/tickets
>
> * ACTION: volunteers will need to check that people have purchased
> tickets at registration
> * ACTION: plan to have a card reader & cash box at registration
> (Nuritzi and Rosanna to talk about this)
> * ACTION: update tickets section to **- Student and Discounted
> Tickets ($35)** Purchase this ticket if you are currently enrolled as a
> student or are seeking employment.
>
> * Keynote and speaker travel sponsorship
> * Meg coordinated the travel sponsorship
> * Level of sponsorship was lower than she requested
> * Speaker responded that it would work and she would book travel
> * We will need to raise some sponsorship to travel in the future
> * It would be good to include a travel budget for keynote speakers so
> they have a better experience
> * Meg will talk to keynote speaker in person and see how the general
> experience is
> * ACTION: Talk to Kat about the
> * ACTION: Meg to ask speaker about diversity training and let her know
> that she can send the invoice at any time
>
> === Telegram group for attendees ===
> * Create a group with invite link and post on website
> *
>
> = Roommates==
> * There is an etherpad to help
> coordinate: https://etherpad.gnome.org/p/LAS_GNOME_2018_Roomies
> * Rosanna to add disclaimer just in case
> * ACTION: nuritzi to help update website so that people can start using
> it ASAP. not blocked on Rosanna's edit, but the edit should happen ASAP too
>
> === Schedule ===
> * 3 core days and 1 day for BoFs at the end
> * we have 18 speakers
> * speakers are still responding
> * Meg is working on getting all bios and photos from the speakers
> * hasn't put together the acctual schedule. should we group talks by
> themes? certain tracks on certain days?
> * should we have unconference time?
> * we need to do the workshop during one of the first two days, we
> should have an unconference that day too
> * how many talks per day?
> * 6 talks per day
> * venue can be available from 10 am - 6 pm
> * should we have catered breakfast?
> * we should let people propose BoFs... make an etherpad for that.
> * ACTION: Meg to leave a 1.5 hour lunch, and two 15 min breaks. if we
> have any sponsored events, they need to be 30 mins
> * ACTION: plan BoFs, create a etherpad for this
> * ACTION: Sri to tell Meg about any sponsored events
> * ACTION: Sri to check if we can bring coffee and food / catering.
> water is a must.
>
> === Local Meeting ===
> * There is a local meeting happening
> * Will do a walk through of the venue
> * This is just an FYI for this meeting
>
> === Sponsors ===
> * We should add the spoonsorship brochure to the website so that other
> potential sponsors can access it
> * need to make sure we outline the perks of sponsorship well and plan
> for that
> * ACTION: Sri and Nuritzi to talk about sponsorship levels and perks
> for them
>
>
>
> .............................................................................
>
