= Meeting on August 8th, 2018 =
== Agenda ==
* Initial social media plan (Nuritzi)
* Need to change the icon on Twitter
* Pricing for tickets (Nuritzi)
* Registration tickets for sponsors attendees
* Keynote and speaker travel sponsorship (Nuritzi)
* Telegram group for attendees (Nuritzi)
* Roommate coordination (Nuritzi)
* Schedule (Meg)
* 18 accepted talks this time + keynote
* Are we going to ask people to propose workshops/unconference topics ahead of time for core days?
* Website cleanup (Nuritzi)
* Do we still need a Call for Content? Registration vs buying tickets is confusing
* GitLab board clean up (Nuritzi)
== Attendees ==
* Sriram Ramkrishna
* Nuritzi
* Louisa
* Meg
* Eric
* Link
== Notes ==
=== Initial social media plan ===
* Need to change the icon on Twitter account
* Rosanna: what are our goals?
* Nuritzi: what is the call for content?
* Meg: do we want to do the unconference planning at LAS GNOME?
* Can we do discount codes?
* We are going to use #LASGNOME and #LibreApps this year
* Goal of social media should be to get people to the conference!
* Fun things about Denver
* Link to how to travel from airport to the venue
* Fun facts about the content of the conterence
* How to register and sign up
* Mention specific speeches
* Get people to say why they are excited and use hashtag #lasgnome, win prizes (S76 has some swag to giveaway)
* Discount codes for people to get their friends to go (maybe just for sponsors?)
* Contest to win free tickets to GNOME
* Companies that will be there
* Sponsors
* ACTION: See if Caroline can create the twitter icon
* ACTION: Sri or Nuritzi update the twitter
=== Pricing for tickets ===
* How does someone attend LAS GNOME?
* First, you register, then you buy a ticket. It's how OSEM works.
* Speakers shouldn't buy tickets
Meg: If speakers already bought a ticket, do we refund them?
- * Should we let speakers know that they don't have to pay?
* Link: we should be able to give refunds
* Eric's ticket can be a trial for refunds
* We will need to double check who has purchased tickets at regsistration
* ACTION: Meg to email speakers and let them know they don't have to pay for tickets but they should register themselves. They can receive a refund if they have already purchased tickets.
* ACTION: Rosanna and Link to look into refunds on Stripe
* ACTION: Meg look into which speakers have paid
* ACTION: Sri help make a volunteer list and make sure they don't pay
* ACTION: volunteers will need to check that people have purchased tickets at registration
* ACTION: plan to have a card reader & cash box at registration (Nuritzi and Rosanna to talk about this)
* ACTION: update tickets section to **- Student and Discounted Tickets ($35)** Purchase this ticket if you are currently enrolled as a student or are seeking employment.
* Keynote and speaker travel sponsorship
* Meg coordinated the travel sponsorship
* Level of sponsorship was lower than she requested
* Speaker responded that it would work and she would book travel
* We will need to raise some sponsorship to travel in the future
* It would be good to include a travel budget for keynote speakers so they have a better experience
* Meg will talk to keynote speaker in person and see how the general experience is
* ACTION: Talk to Kat about the
* ACTION: Meg to ask speaker about diversity training and let her know that she can send the invoice at any time
=== Telegram group for attendees ===
* Create a group with invite link and post on website
*
= Roommates==
* Rosanna to add disclaimer just in case
* ACTION: nuritzi to help update website so that people can start using it ASAP. not blocked on Rosanna's edit, but the edit should happen ASAP too
=== Schedule ===
* 3 core days and 1 day for BoFs at the end
* we have 18 speakers
* speakers are still responding
* Meg is working on getting all bios and photos from the speakers
* hasn't put together the acctual schedule. should we group talks by themes? certain tracks on certain days?
* should we have unconference time?
* we need to do the workshop during one of the first two days, we should have an unconference that day too
* how many talks per day?
* 6 talks per day
* venue can be available from 10 am - 6 pm
* should we have catered breakfast?
* we should let people propose BoFs... make an etherpad for that.
* ACTION: Meg to leave a 1.5 hour lunch, and two 15 min breaks. if we have any sponsored events, they need to be 30 mins
* ACTION: plan BoFs, create a etherpad for this
* ACTION: Sri to tell Meg about any sponsored events
* ACTION: Sri to check if we can bring coffee and food / catering. water is a must.
=== Local Meeting ===
* There is a local meeting happening
* Will do a walk through of the venue
* This is just an FYI for this meeting
=== Sponsors ===
* We should add the spoonsorship brochure to the website so that other potential sponsors can access it
* need to make sure we outline the perks of sponsorship well and plan for that
* ACTION: Sri and Nuritzi to talk about sponsorship levels and perks for them
