Cheers,
Heather
On 08/14/2018 10:56 AM, Sriram Ramkrishna wrote:
FYI folks, we have a meeting today. Agenda:
1) Quick recap of yesterday's meeting
2) Tasks for this week that is priority
3) Driving people to the conference
Sri
---------- Forwarded message ---------
From: Nuritzi Sanchez via las-gnome <las-gnome gnome org
<mailto:las-gnome gnome org>>
Date: Wed, Aug 8, 2018 at 12:20 PM
Subject: las-gnome NOTES | LAS GNOME Meeting August 8th & Update
on
Regular Meeting Time
To: <las-gnome gnome org <mailto:las-gnome gnome org>>
Hi All
We had a great and productive meeting today that resulted in a
lot of
action items :)
*Re: Meeting Time*
*
*
We decided to make regular meetings happen on Tuesdays at
19:00 UTC
going forward.
*
*
*Our next meeting will be on Tuesday, August 14th at 19:00
UTC. *I
will be at GNOME Asia and unable to attend, so we'll need
someone
else to chair the meeting.
*Re: Notes*
*
*
It's hard to chair and take notes, so if those who attended
the
meeting can take a look and add anything I missed / edit as
needed,
that would be much appreciated.
We should archive the notes on the etherpad before the next
meeting.
In the meantime, I've added a section at the top so we can
start
adding items to the agenda for next week.
*Can someone please help create/ update issues for the ACTION
items
on GitLab?* I'm leaving for GNOME Asia and won't have time to
do that.
Thanks! Feel free to ping me on Telegram if you need something
urgent --
when traveling, Telegram is the best way to reach me.
Best,
Nuritzi
Meeting Notes
https://etherpad.gnome.org/p/las-gnome-2018
= Meeting on August 8th, 2018 =
== Agenda ==
* Initial social media plan (Nuritzi)
* Need to change the icon on Twitter
* Pricing for tickets (Nuritzi)
* https://gitlab.gnome.org/Community/Engagement/LAS/issues/34
* Registration tickets for sponsors attendees
* Keynote and speaker travel sponsorship (Nuritzi)
* Telegram group for attendees (Nuritzi)
* Roommate coordination (Nuritzi)
* https://gitlab.gnome.org/Community/Engagement/LAS/issues/35
* Schedule (Meg)
* 18 accepted talks this time + keynote
* Are we going to ask people to propose workshops/unconference
topics
ahead of time for core days?
* Website cleanup (Nuritzi)
* Do we still need a Call for Content? Registration vs buying
tickets is confusing
* GitLab board clean up (Nuritzi)
* https://gitlab.gnome.org/Community/Engagement/LAS/boards
== Attendees ==
* Sriram Ramkrishna
* Nuritzi
* Louisa
* Meg
* Eric
* Link
== Notes ==
=== Initial social media plan ===
* Need to change the icon on Twitter account
* Rosanna: what are our goals?
* Nuritzi: what is the call for content?
* Meg: do we want to do the unconference planning at LAS GNOME?
* Can we do discount codes?
* * We are going to use #LASGNOME and #LibreApps this year*
* Goal of social media should be to get people to the conference!
* Fun things about Denver
* Link to how to travel from airport to the venue
* Fun facts about the content of the conterence
* How to register and sign up
* Mention specific speeches
* Get people to say why they are excited and use hashtag
#lasgnome,
win prizes (S76 has some swag to giveaway)
* Discount codes for people to get their friends to go
(maybe just
for sponsors?)
* Contest to win free tickets to GNOME
* Companies that will be there
* Sponsors
* ACTION: Remove the Call for Content title from the header (Link
- https://gitlab.gnome.org/subpop/osem/issues/4)
<https://gitlab.gnome.org/subpop/osem/issues/4%29>
* ACTION: See if Caroline can create the twitter icon
* ACTION: Sri or Nuritzi update the twitter
* ACTION: Sri someone to look into https://diversitytickets.org/
=== Pricing for tickets ===
* How does someone attend LAS GNOME?
* First, you register, then you buy a ticket. It's how OSEM
works.
* Speakers shouldn't buy tickets
Meg: If speakers already bought a ticket, do we refund them?
* * Should we let speakers know that they don't have to pay?
* Link: we should be able to give refunds
* Eric's ticket can be a trial for refunds
* Sri: We can see how stripe does refunds at
- https://stripe.com/docs/refunds
* We will need to double check who has purchased tickets at
regsistration
* ACTION: Meg to email speakers and let them know they don't
have to
pay for tickets but they should register themselves. They can
receive a
refund if they have already purchased tickets.
* ACTION: Rosanna and Link to look into refunds on Stripe
* ACTION: Meg look into which speakers have paid
* ACTION: Sri help make a volunteer list and make sure they
don't pay
* * ACTION: Include a link
to (https://las.gnome.org/conferences/LAS/register/new)
<https://las.gnome.org/conferences/LAS/register/new%29> for
people
who need to register but do NOT need to
pay https://las.gnome.org/admin/conferences/LAS/tickets
* ACTION: volunteers will need to check that people have
purchased
tickets at registration
* ACTION: plan to have a card reader & cash box at registration
(Nuritzi and Rosanna to talk about this)
* ACTION: update tickets section to **- Student and Discounted
Tickets ($35)** Purchase this ticket if you are currently
enrolled as a
student or are seeking employment.
* Keynote and speaker travel sponsorship
* Meg coordinated the travel sponsorship
* Level of sponsorship was lower than she requested
* Speaker responded that it would work and she would book travel
* We will need to raise some sponsorship to travel in the future
* It would be good to include a travel budget for keynote
speakers so
they have a better experience
* Meg will talk to keynote speaker in person and see how the
general
experience is
* ACTION: Talk to Kat about the
* ACTION: Meg to ask speaker about diversity training and let
her know
that she can send the invoice at any time
=== Telegram group for attendees ===
* Create a group with invite link and post on website
*
= Roommates==
* There is an etherpad to help
coordinate: https://etherpad.gnome.org/p/LAS_GNOME_2018_Roomies
* Rosanna to add disclaimer just in case
* ACTION: nuritzi to help update website so that people can
start using
it ASAP. not blocked on Rosanna's edit, but the edit should
happen ASAP too
=== Schedule ===
* 3 core days and 1 day for BoFs at the end
* we have 18 speakers
* speakers are still responding
* Meg is working on getting all bios and photos from the speakers
* hasn't put together the acctual schedule. should we group
talks by
themes? certain tracks on certain days?
* should we have unconference time?
* we need to do the workshop during one of the first two days, we
should have an unconference that day too
* how many talks per day?
* 6 talks per day
* venue can be available from 10 am - 6 pm
* should we have catered breakfast?
* we should let people propose BoFs... make an etherpad for that.
* ACTION: Meg to leave a 1.5 hour lunch, and two 15 min breaks.
if we
have any sponsored events, they need to be 30 mins
* ACTION: plan BoFs, create a etherpad for this
* ACTION: Sri to tell Meg about any sponsored events
* ACTION: Sri to check if we can bring coffee and food /
catering.
water is a must.
=== Local Meeting ===
* There is a local meeting happening
* Will do a walk through of the venue
* This is just an FYI for this meeting
=== Sponsors ===
* We should add the spoonsorship brochure to the website so that
other
potential sponsors can access it
* need to make sure we outline the perks of sponsorship well and
plan
for that
* ACTION: Sri and Nuritzi to talk about sponsorship levels and
perks
for them
.............................................................................
*Nuritzi Sanchez*
President, Board of Directors at GNOME <https://www.gnome.org/>
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