Re: 2/18/2016 Meeting Minutes



Hi Adelia!

On Fri, Feb 19, 2016 at 4:09 PM Adelia Rahim <adeliarahim gmail com> wrote:
Hi!

So far, I have information on 4 venues;
- Portland Art Museum - Marion Miller Gallery
- Ecotrust - 2 options of indoor conference center or the rooftop terrace
- Castaway Portland

 
I have compiled the details in a file attached with this email. Sri, perhaps you can add what you have on leftbank annexe there for easy comparison.


Sure thing, I believe I have that info and I'll stick it in the spreadsheet.  We should probably store this spreadsheet on the cloud.gnome.org so that others can access it as well.
 
Out of those, I can see Ecotrust as the front-runner; despite being the most cost-friendly, their spaces also look really good! I feel just the right amount of space and ambience from what I can see of the pictures and the virtual tour. They're also a non-profit. For this venue, I see from their caterers' list, perhaps a suitable caterer called Hot Lips Pizza. Suits the more casual gathering event versus the typical full-service catering. They have vegan, veggie, gluten-free options and they also offer basic bar for events that include beer, wine and soda.


Hot Lips is pretty popular pizza joint.  I don't have a problem with that, everybody loves pizza. :-)  They also sell a natural soda that is available in a lot of places.  It is a very Portland business and so I'm happy to give business to them.  No surprise that they can cater to any kind of option, it is Portland. :-)

Looking at Eco-trust, I really like the terrace seating and I think would attract companies more than the bottom one which feels a little tired IMHO.
 
The next best option, cost-wise, is the Marion Gallery although I feel the ambience is not quite what we're looking for our purpose, they are more formal.


We used this place for Linux Plumbers, that was a bit posh and I would agree that it is a bit formal.  I think people were uncomfortable there, but it was a good way to kind of get a contrast I thought that is why I put it there.

 
I am looking at 2 more options and will share when I have the details.


This is really excellent work!  Very impressive how fast and how detailed you got with this.

I think for now the winner is ecotrust, and the Pearl district is really nice area.

sri

Cheers,
Adelia
 

On 18 February 2016 at 10:32, Sriram Ramkrishna <sri ramkrishna me> wrote:
02/18/2016

Attendees: Doug, Sri, Alexandre, Rosanna, Adelia

Agenda:
* Discussion on venues for fundraising and what the cost should be
  * We don't want to make money on the events, our job is to smiply facilitate an event to happen, and the event will help drive registration.
  * System for Sri to find venues, and for Adelia and others to get the information:
        * 160 attendees
        * what the catering options?  Food, wine, so forth
        * cost for one evening
* Evening event is opentional, at the venue - have catering options from a foodcart person sri knows who is also a well known kernel developer


Promotion
* web site  needs to be done - need logo, need content
* lightening talks at conferences
* LWN or open source.com article
* Hackfest at Linuxfest Northwest on GNOME Builder - promotional fliers with logo at conferences as well
* LinkedIn - 
* Pycon
* Bryan Lunduke
* Swapnil 
* Cross promote., need to talk about it in gnome.asia  and GUADEC
* where do we find sponsors - 

* Media plan

We start with the promotions, 
* Web server
* Open items

Wireless - big problem as the cost is 6k to setup.  Need to find out other options.

Action items:
    * Sri to continues to provide venues
    * Adelia contact, (or any other person)
    * Check in on Tueday - 
    * logo needs to be created (Cassandra was interested?)


Opens
* Consider move the meeting so that all active members can participate?




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