Hi, Edited minutes are also on. * https://wiki.gnome.org/GUADEC/2016/Meetings/20160224 Originals: * Minutes: http://meetbot.gnome.org/guadec/2016/guadec.2016-02-24-20.20.html * Minutes (text): http://meetbot.gnome.org/guadec/2016/guadec.2016-02-24-20.20.txt * Log: http://meetbot.gnome.org/guadec/2016/guadec.2016-02-24-20.20.log.html == People Present == * benzea * afranke * sils_ * moggi * puiterwijk == Action Items, by person == * benzea * benzea to ping CCC VOC team again * benzea to ask florolf about time for setup * benzea to get contract from the university asap * benzea to make sure workshops get discussed again later * benzea to put sponsorship perks and student sales pitch on next agenda * benzea to look at embed/link to a better map * moggi * moggi to look into accomodation booking for sponsored people (after 10th of march) * andreasn * andreasn will be doing badges for us soon * **UNASSIGNED** * everyone please have a look at the coc that is on the website right now and comment on whether they are fine with it == Edited minutes == Meeting started by benzea at 20:20:17 UTC. === Meeting summary === * Video * The VOC team may not have people around for GUADEC, but will plan for now as if we can use them for the purpose of venue booking * florolf said that 3 hours on the day before would be good for them, but see venue times below * LINK: https://wiki.gnome.org/GUADEC/2016/Video * ACTION: benzea to ping CCC VOC team again * Core days venue times * We prefer setting up in the morning if this works for the video team * Core days 9:30 to 19:30, except on friday 8:00 (if we can get away without setup time on thursday * ACTION: benzea to ask florolf about time for setup * Contracts * LinuxTag is reviewing the contractual stuff internally right now * There will be a call next Wednesday * We can go ahead and get the university to write up the venue contract with LinuxTag * ACTION: benzea to get contract from the university ASAP * Accomodation * ACTION: moggi to look into accomodation booking for sponsored people (after 10th of march) * Keynotes * There are currently two suggestions * LINK: https://wiki.gnome.org/GUADEC/2016/Keynotes * Workshops * LINK: https://wiki.gnome.org/GUADEC/2016/Workshops * There are 3-4 workshops that we can likely offer * Some help is needed for workshop management * We need a registration system * General consensus is that it makes sense to have mandatory payments professional attendees * We won't ask for donations directly for workshops, even with people attending for free * ACTION: benzea to make sure workshops get discussed again later * Code of conduct * ACTION: everyone please have a look at the coc that is on the website right now and comment on whether they are fine with it * Sponsors * Help in writing to sponsors and finding contact information is always needed * Further discussion is postponed * Announcement * benzea has talked to the engagement team * Help with twitter feed would be welcome * Website has been mostly updated, should still get some improvements (e.g. map, links to bahn.de search) * ACTION: benzea to look at embed/link to a better map * Website * LINK: http://wp-osm-plugin.hanblog.net/add-a-map-with-marker-and-html-popup-in-wordpress/ * AGREED: regcfp will be our software for registration and CfP unless this should be revisited for good reasons next week * Misc * ACTION: andreasn will be doing badges for us soon * We have some initial information about visa letters on the wiki (German), next step will be making some draft letters * ACTION: benzea to put sponsorship perks and student sales pitch on next agenda
Attachment:
signature.asc
Description: This is a digitally signed message part