Oops, this one was a duplicate as it was send out a couple of weeks back. Benjamin On Fr, 2016-03-25 at 18:31 +0100, Benjamin Berg wrote:
Hi, Edited minutes are also on.  * https://wiki.gnome.org/GUADEC/2016/Meetings/20160224 Originals:  * Minutes:        http://meetbot.gnome.org/guadec/2016/guadec.2016-0 2-24-20.20.html  * Minutes (text): http://meetbot.gnome.org/guadec/2016/guadec.2016-0 2-24-20.20.txt  * Log:            http://meetbot.gnome.org/guadec/2016/guadec.2016-0 2-24-20.20.log.html == People Present ==  * benzea  * afranke  * sils_  * moggi  * puiterwijk == Action Items, by person ==  * benzea  * benzea to ping CCC VOC team again  * benzea to ask florolf about time for setup  * benzea to get contract from the university asap  * benzea to make sure workshops get discussed again later  * benzea to put sponsorship perks and student sales pitch on next agenda  * benzea to look at embed/link to a better map  * moggi  * moggi to look into accomodation booking for sponsored people (after 10th of march)  * andreasn  * andreasn will be doing badges for us soon  * **UNASSIGNED**  * everyone please have a look at the coc that is on the website right now and comment on whether they are fine with it == Edited minutes == Meeting started by benzea at 20:20:17 UTC. === Meeting summary ===  * Video  * The VOC team may not have people around for GUADEC, but will plan for now as if we can use them for the purpose of venue booking  * florolf said that 3 hours on the day before would be good for them, but see venue times below  * LINK: https://wiki.gnome.org/GUADEC/2016/Video  * ACTION: benzea to ping CCC VOC team again  * Core days venue times  * We prefer setting up in the morning if this works for the video team  * Core days 9:30 to 19:30, except on friday 8:00 (if we can get away without setup time on thursday  * ACTION: benzea to ask florolf about time for setup  * Contracts  * LinuxTag is reviewing the contractual stuff internally right now    * There will be a call next Wednesday    * We can go ahead and get the university to write up the venue contract with LinuxTag  * ACTION: benzea to get contract from the university ASAP  * Accomodation  * ACTION: moggi to look into accomodation booking for sponsored people (after 10th of march)  * Keynotes  * There are currently two suggestions  * LINK: https://wiki.gnome.org/GUADEC/2016/Keynotes  * Workshops  * LINK: https://wiki.gnome.org/GUADEC/2016/Workshops  * There are 3-4 workshops that we can likely offer  * Some help is needed for workshop management  * We need a registration system  * General consensus is that it makes sense to have mandatory payments professional attendees  * We won't ask for donations directly for workshops, even with people attending for free  * ACTION: benzea to make sure workshops get discussed again later  * Code of conduct  * ACTION: everyone please have a look at the coc that is on the website right now and comment on whether they are fine with it  * Sponsors  * Help in writing to sponsors and finding contact information is always needed  * Further discussion is postponed  * Announcement  * benzea has talked to the engagement team  * Help with twitter feed would be welcome  * Website has been mostly updated, should still get some improvements (e.g. map, links to bahn.de search)  * ACTION: benzea to look at embed/link to a better map  * Website  * LINK: http://wp-osm-plugin.hanblog.net/add-a-map-with-marker-and- html-popup-in-wordpress/  * AGREED: regcfp will be our software for registration and CfP unless this should be revisited for good reasons next week  * Misc  * ACTION: andreasn will be doing badges for us soon  * We have some initial information about visa letters on the wiki (German), next step will be making some draft letters  * ACTION: benzea to put sponsorship perks and student sales pitch on next agenda _______________________________________________ guadec-list mailing list guadec-list gnome org https://mail.gnome.org/mailman/listinfo/guadec-list
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