On Tue, 2013-05-28 at 18:24 +0200, Florian Nadge wrote:I have no idea.
> Hi Jozef,
>
> do you have any ideas. I actually thought we would somehow split tasks
> but this really needs one person.
I would suggest myself. Currently, I cannot estimate my available time.
I will have better knowledge of my schedule in three weeks.
-->
>
> ---
> Florian Nadge, GUADEC 2013
>
> GUADEC c/o Red Hat| Purkynova 71/99| 61200 Brno| tel: +420 603 764 858
>
>
> On Tue, May 28, 2013 at 6:16 PM, Petr Kovar <pknbe volny cz> wrote:
> Hey,
>
> On Mon, 27 May 2013 21:01:10 +0100
> Ekaterina Gerasimova <kittykat3756 gmail com> wrote:
>
> > On 27 May 2013 14:08, Debarshi Ray <rishi is lostca se>
> wrote:
> >
> > > > Hi, does anyone have any idea when the call for
> volunteers will happen?
> > >
> > > We can do it now. Is there anything that needs to be
> sorted out before
> > > that can happen?
> > >
> >
> > Rishi and I spoke earlier and here is a summary of what we
> concluded:
> > * the volunteers page is now up at
> > https://live.gnome.org/GUADEC/2013/Volunteers (as per
> previous years)
> > ** we need a mailing list to add them to, this has been
> guadec-list last
> > year, but guadec-local is also fine
> > * the volunteer coordinator needs to be *local*
> > * volunteer coordinators from the last two years need to be
> asked to help
> > out
> > *** from 2011: Patricia Santana Cruz
> <patriciasantanacruz gmail com>
> > *** from 2012: still tracing, got as far as Santiago
> Saavedra who has more
> > information
> > * the volunteer coordinator needs one phone (usually with a
> pre-paid SIM)
> > that can be passed to whomever is in charge of volunteers so
> that all
> > volunteers can get in touch with them at any point
> > * the volunteer coordinator phone needs to be pre-programmed
> with mobile
> > contact numbers for all volunteers (this was a point of
> failure in some of
> > the previous conferences) - volunteers usually use their own
> phones/SIMs
> > because this is only in case of problems and walkie-talkies
> not working
> > * list of volunteer tasks needs to be decided on
> > ** session chairs (2 per room)
> > ** info desk, the volunteers need to know about or have:
> > *** maps (usually available from the Tourist Information
> office, ask them
> > for a box)
> > *** details of where the closest shops and pharmacies are
> > *** display maps of the venue (if needed)
> > ** badge printing/folding (before event)
> > ** evening events (parties)
> > ** runners
> > ** extras in case someone doesn't turn up (usually 1-2
> people per day do
> > this)
> > * do volunteers get free refreshments and registration? (as
> per previous
> > years)
> > * each volunteer needs one t-shirt per day, extras must be
> available
> > * there must be a volunteer debriefing before the start and
> after the end
> > of each conference day - especially important on the first
> day
> > * ideally, all volunteers must arrive at least the day
> before the
> > conference starts and have a full tour of the venue
> >
> > Considerations for timetabling volunteers:
> > * Full day of work is better than an hour here and there
> > * People who do volunteering during the day should not be
> volunteering the
> > same evening
> > * Try to timetable volunteers according to what *they* want
> - it looks
> > really bad if a volunteer misses out on a talk that they
> want to see
> > because they are having to do something else
> >
> >
> > > > I would very much like to encourage them to volunteer
> to
> > > > help out at the conference. For this, I need some link
> or information
> > > about
> > > > who they need to contact to volunteer.
> > >
> > > Shouldn't they just be contacting you? :-)
> > >
> >
> > No, as I haven't volunteered for it :) I will, of course,
> help however I
> > can, but the coordinator really needs to be a local so that
> they are well
> > acquainted with the venue and can speak the local language.
>
>
> These are all very good points, Kat, thanks for raising them.
>
> Being local with a decent knowledge of Czech (ehm), I am happy
> to
> help out with the volunteering, but I would prefer somebody
> with real
> experiences in this field to be the coordinator, preferably
> someone
> actually studying at FIT VUT. Do we have such a volunteer?
>
> Cheers,
> Petr Kovar
> _______________________________________________
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>
>
>
Ing. Jozef Mlích
Ph.D. student
Department of Computer Graphics and Multimedia
Faculty of Information Technology
Brno University of Technology
Božetěchova 2, 612 66 Brno
Czech Republic
http://www.fit.vutbr.cz/~imlich