Re: [guadec-list] Call for volunteers?

[Jozef Mlich <imlich fit vutbr cz>]

On Tue, 2013-05-28 at 18:24 +0200, Florian Nadge wrote:
> Hi Jozef,
>
> do you have any ideas. I actually thought we would somehow split tasks
> but this really needs one person.

I have no idea.

I would suggest myself. Currently, I cannot estimate my available time.
I will have better knowledge of my schedule in three weeks.
> ---
> Florian Nadge, GUADEC 2013
>
> GUADEC c/o Red Hat| Purkynova 71/99| 61200 Brno| tel: +420 603 764 858
>
>
> On Tue, May 28, 2013 at 6:16 PM, Petr Kovar <pknbe volny cz> wrote:
>         Hey,
>         
>         On Mon, 27 May 2013 21:01:10 +0100
>         Ekaterina Gerasimova <kittykat3756 gmail com> wrote:
>         
>         > On 27 May 2013 14:08, Debarshi Ray <rishi is lostca se>
>         wrote:
>         >
>         > > > Hi, does anyone have any idea when the call for
>         volunteers will happen?
>         > >
>         > > We can do it now. Is there anything that needs to be
>         sorted out before
>         > > that can happen?
>         > >
>         >
>         > Rishi and I spoke earlier and here is a summary of what we
>         concluded:
>         > * the volunteers page is now up at
>         > https://live.gnome.org/GUADEC/2013/Volunteers (as per
>         previous years)
>         > ** we need a mailing list to add them to, this has been
>         guadec-list last
>         > year, but guadec-local is also fine
>         > * the volunteer coordinator needs to be *local*
>         > * volunteer coordinators from the last two years need to be
>         asked to help
>         > out
>         > *** from 2011: Patricia Santana Cruz
>         <patriciasantanacruz gmail com>
>         > *** from 2012: still tracing, got as far as Santiago
>         Saavedra who has more
>         > information
>         > * the volunteer coordinator needs one phone (usually with a
>         pre-paid SIM)
>         > that can be passed to whomever is in charge of volunteers so
>         that all
>         > volunteers can get in touch with them at any point
>         > * the volunteer coordinator phone needs to be pre-programmed
>         with mobile
>         > contact numbers for all volunteers (this was a point of
>         failure in some of
>         > the previous conferences) - volunteers usually use their own
>         phones/SIMs
>         > because this is only in case of problems and walkie-talkies
>         not working
>         > * list of volunteer tasks needs to be decided on
>         > ** session chairs (2 per room)
>         > ** info desk, the volunteers need to know about or have:
>         > *** maps (usually available from the Tourist Information
>         office, ask them
>         > for a box)
>         > *** details of where the closest shops and pharmacies are
>         > *** display maps of the venue (if needed)
>         > ** badge printing/folding (before event)
>         > ** evening events (parties)
>         > ** runners
>         > ** extras in case someone doesn't turn up (usually 1-2
>         people per day do
>         > this)
>         > * do volunteers get free refreshments and registration? (as
>         per previous
>         > years)
>         > * each volunteer needs one t-shirt per day, extras must be
>         available
>         > * there must be a volunteer debriefing before the start and
>         after the end
>         > of each conference day - especially important on the first
>         day
>         > * ideally, all volunteers must arrive at least the day
>         before the
>         > conference starts and have a full tour of the venue
>         >
>         > Considerations for timetabling volunteers:
>         > * Full day of work is better than an hour here and there
>         > * People who do volunteering during the day should not be
>         volunteering the
>         > same evening
>         > * Try to timetable volunteers according to what *they* want
>         - it looks
>         > really bad if a volunteer misses out on a talk that they
>         want to see
>         > because they are having to do something else
>         >
>         >
>         > >  > I would very much like to encourage them to volunteer
>         to
>         > > > help out at the conference. For this, I need some link
>         or information
>         > > about
>         > > > who they need to contact to volunteer.
>         > >
>         > > Shouldn't they just be contacting you? :-)
>         > >
>         >
>         > No, as I haven't volunteered for it :) I will, of course,
>         help however I
>         > can, but the coordinator really needs to be a local so that
>         they are well
>         > acquainted with the venue and can speak the local language.
>         
>         
>         These are all very good points, Kat, thanks for raising them.
>         
>         Being local with a decent knowledge of Czech (ehm), I am happy
>         to
>         help out with the volunteering, but I would prefer somebody
>         with real
>         experiences in this field to be the coordinator, preferably
>         someone
>         actually studying at FIT VUT. Do we have such a volunteer?
>         
>         Cheers,
>         Petr Kovar
>         _______________________________________________
>         guadec-list mailing list
>         guadec-list gnome org
>         https://mail.gnome.org/mailman/listinfo/guadec-list
>         

-- 
  Ing. Jozef Mlích
  Ph.D. student
  Department of Computer Graphics and Multimedia
  Faculty of Information Technology
  Brno University of Technology
  Božetěchova 2, 612 66 Brno
  Czech Republic

  http://www.fit.vutbr.cz/~imlich