Meeting Minutes Published - September 30, 2010

[Brian Cameron <brian cameron oracle com>]

The meeting minutes for the September 30th GNOME Foundation board
meeting is now published.  Refer here:

             http://live.gnome.org/FoundationBoard/Minutes/20100930

Other past board meetings are archived here:

             http://live.gnome.org/FoundationBoard/Minutes

-- text of the latest minutes follows --

Minutes for Meeting of September 30th, 2010

Next Meeting

    * October 14th, 2010

Attending

    * Bastien Nocera
    * Brian Cameron
    * Emily Chen
    * Germán Póo-Caamaño
    * Paul Cutler
    * Rosanna Yuen

Regrets

    * Og Maciel
    * Stormy Peters (attending Grace Hopper Celebration of Women in
      Computing 2010)

Missing

    * Andreas Nilsson

Recurring Items

    * Review past action items.
    * Did each person with action items send their status reports to
      the board list before the meeting?
    * Approve and make sure that minutes of last meeting were published
      to foundation-announce and foundation-list.
    * Make sure to start up the gobby server for better note taking.
    * Update foundation.gnome.org website.

New Items

    * Happy Release Day!
          o GNOME 2.32 was released on September 29th.
          o http://library.gnome.org/misc/release-notes/2.32/
    * GNOME.Asia 2011 proposal
          o Emily detailed plans that the GNOME.Asia community are
            making to organize a GNOME 3 Launch hackfest in conjunction
            with the GNOME 3.0 release in early April.
          o Planning a 5 day hackfest + 1 day conference/Release Party.
          o The GNOME.Asia organizers are having weekly IRC meetings
            for planning.
          o Would like to host developers to work on the mechanics of
            the GNOME 3.0 release (developers, marketing team, release
            team) to help make the GNOME 3.0 launch successful.
          o Currently researching venues in host countries.
          o Planning to do a survey to find out if people from key
            teams are willing/able to attend.
          o ACTION: Emily to send the GNOME 3.0 Launch Hackfest survey
            to the board and work with Pockey to send to key
            participants.
          o ACTION: Emily to talk with other GNOME User's Groups to
            coordinate the possibility of there being a multi-city
            GNOME 3.0 Hackfest/Party.

    * Collecting feedback about GUADEC.
          o Feedback has been collected on a private Wiki page. Plan to
            make it public after doing some cleanup.
          o http://live.gnome.org/FoundationBoardPrivate/GuadecFeedback
          o Was apparently helpful for the Desktop Summit 2011 meeting.
          o Would be a good topic for discussion on GUADEC mailing
            lists and other event planning lists.
          o ACTION: Paul to check GUADEC feedback page for spelling,
            and possible anonymity leaks.

    * Om Chandra
          o Om is the teacher of Ministry of Education, Youth, and
            Sport of Cambodia and an E-Learning Training Coordinator of
            Open Learning Program of Open Institute NGO who was wanting
            to work with us.
          o Possibly interested in receiving GNOME related training.
          o Emily continues to trade emails with Om to determine the
            best ways to help.

    * Fiscal Year End
          o Fiscal Year Budgeting Process.
                + Emily: Working on July & August expenses. Data has
                  been imported into GnuCash.
                + Emily will be on vacation from October 1-7, so she
                  will not be able to work on this next week.

    * GNOME 3 as a Foundation goal -- discussion with membership
          o ACTION: Paul to follow-up with Og on status of the "GNOME 3
            as a Foundation Goal" action.

    * Board Peer Reviews
          o Bastien needs information about how the past peer review
            was handled.
          o ACTION: Brian to send Bastien a link to past board
            discussion on how board peer review was managed.
          o ACTION: Stormy to add Bastien to ?LimeSurvey for board peer
            review.
          o Stormy year end review
                + Brian will start the review process by early next
                  week.

    * Reminder to board members - Employee Handbook feedback required
      by tomorrow.

    * GNOME/FSF Meeting
          o On Monday, September 27th Brian and Stormy met with Peter
            Brown from the FSF to discuss collaboration opportunities.
          o A write-up of the meeting was sent to the board after the
            meeting.
          o ACTION: All board members please share your feedback on the
            GNOME/FSF meeting.

    * Feedback for Nokia Proposal by Bastien.
          o ACTION: Bastien to update and flesh out what we expect from
            bids.

    * Using Bugzilla of CiviCRM to track Friends of GNOME Postcards
          o https://bugzilla.gnome.org/show_bug.cgi?id=630213
          o Concern: Bugzilla is open to hackers who are sending
            postcards, but hackers do not have logins to CiviCRM.
          o ACTION: Paul to follow up with Christer Edwards on using
            Bugzilla and CiviCRM to track Friends of GNOME Postcards.
          o ACTION: Stormy to follow up with Paul and Christer Edwards
            on some plans to enhance CiviCRM.
          o Foundation IRC Meeting
                + Need to assign a time/date and publish the agenda.
                + If Og is not going to do this next week, then Paul
                  will take care of it.
                + ACTION: Paul to ping Og to find out if he can
                  organize the Foundation IRC Meeting in the next week.

    * Annual Report.
          o Now that the release notes are done, finishing the Annual
            Report is Paul's #1 priority.
          o The release notes were missing some normal quality (like
            screenshots) because people are not helping to contribute
            and get things done, making Paul too busy. The Annual
            Report has also been suffering from a lack of help. How can
            we get more help to get things done without causing quality
            to suffer?

    * LWN & Friends of GNOME
          o LWN and the GNOME Foundation reached an agreement to offer
            an LWN subscription to every Friend of GNOME subscriber!

Completed Actions

    * Brian - Will finalize the Employee Handbook so the board can
      approve it by the end of next week.
    * Brian - To send Bastien a link to past board discussion on how
      board peer review was managed. This new action was finished
      shortly after the meeting.
    * Og - Will create a new wiki page to explain the process for
      handling emails sent to security gnome org  This was completed as
      of August 3rd.
          o http://live.gnome.org/FoundationBoardPrivate/SecurityIssues
    * Paul - To talk to Jonh Wendell to see how we can localize Friends
      of GNOME web site. (Og followed up with Jonh Wendell and there is
      not an easy way to do this at this time. Better to wait for the
      new GNOME.org with localization capabilities).
    * Paul - Will send an email to the board to put together an agenda
      for a GNOME IRC meeting. (Complete - per my other action item
      need to move it to the wiki and schedule the meeting).
    * Paul - Will look into finding contacts for additional GNOME.Asia
      sponsors. (Very old action item - a few months ago I talked to
      Novell's Taiwan office about contacts but didn't make real
      progress).
    * Emily - Will send Om Chandra an email about whether there is
      still an opportunity for training or further cooperation.
    * Rosanna - To find out how many donations The GNOME Foundation has
      had from Brazil in the past year by month.
    * Stormy - To send the 2010 Q2 GNOME Quarter report to the
      Foundation list and announce as normal.

Status of action items

    * Andreas - Will finish the Friends of GNOME revamp and find
      someone with proper javascript skills to help.
    * Andreas - Follow up with Vincent Untz about creating a Philosophy
      page on the GNOME Wiki.
    * Andreas - Will follow up with Andrew Savory from LiMo to see if
      relevant information from their GTK+ study can be made more
      public.
    * Andreas - Will get feedback for the Annual Report for Daniel
      Galleguillos.
    * Andreas - Will find out if the GTK+ and WebKitGTK+ Hackfests need
      help fundraising.
    * Andreas - To reach out to Ekaterina (Kat) Gerasimova to see if
      she wants to be the GNOME representative for the 2011 Desktop
      Summit and, if so, to invite her to the Desktop Summit meeting.
    * Andreas - To take the GUADEC feedback and post it to a public
      wiki page.
    * Bastien - Will try to find people who can consolidate the
      feedback about the Texas Instruments Zoom2 device to provide back
      to Texas Instruments.
    * Bastien - To find contacts at HP who are working on GNOME with
      Palm OS.
    * Bastien - Will take over the internal review process task from
      Diego Urrelo (hopefully he can automate it).
    * Bastien - To find a way to automate the process of exporting
      results from internal review process and email it to the board.
    * Bastien - To discuss the use of badges (a-la Creative Commons,
      last.fm page colors, or PSN badges).
    * Bastien - To talk to Olav Vitters about using bugzilla to track
      Friends of GNOME post card sending.
    * Bastien - To get _a_ WebOS/Palm contact from Lennart Poettering.
    * Bastien - To contact the BBC to discuss about possible
      collaboration in working directly with GNOME.
    * Bastien - Will create private Wiki page to sort ideas about how
      to better organize events like GUADEC.
    * Bastien - Will reach out to Dave Richards from the City of Largo
      to plan for a hackfest there.
    * Bastien - To write up a call for bids for Nokia proposal, and
      discuss the technology with people from Nokia.
    * Bastien - Emailing with Nokia and GTK+/XI2 maintainers to further
      detail out the proposal of how to spend the money provided by
      Nokia. Major issues include the bug discussed on d-d-l and touch
      framework. Bastien gathering more information currently.
    * Bastien - To talk to sysadmins about the GNOME IRC meeting,
      follow-up on Sept 16th.
    * Brian - Get information about what should be in an "Employee
      Handbook". Draft approved by board. Now under review by the GNOME
      legal team.
    * Brian - Develop trademark usage forms for common use cases. James
      Vasile from legal is working with Brian on this.
    * Brian - Check records of organizations with existing contracts to
      use the GNOME trademark. Taken over from Vincent Untz. Look at
      the archives in 2005 and try to determine which companies can use
      the GNOME trademark. Know what kind of contracts we had with
      them. Taken over from Jorge.
    * Brian - To send an email to discuss Stormy's bonus and salary
      process for 2011 with the board.
    * Diego - Will send an updated "Día GNOME" article for the Annual
      Report.
    * Emily will contact them and ask about their plans for 2011.
    * Germán - Will share the financial data that was provided to the
      advisory board to foundation-list.
    * Germán - Will follow up with Shaun McCance about how the board
      can help with his proposal for funding developer documentation.
      ONGOING: There will be a BOF on Developer Documentation at GUADEC
      + further conversation with Shaun might help to clarify what
      would be needed.
    * Germán - Will help Paul put together the Financial Report for the
      Annual Report.
    * Germán - Will update the Travel policy to cover the extra costs
      (such as visa, vaccinations, etc.) when the board requests that a
      representative attends an event on behalf of GNOME Foundation.
    * Germán - Will write a template that people who fill out bids can
      complete that can be made public.
    * Germán - To discuss with GNOME Hispano about them handling GNOME
      Foundation money in Euros (€).
    * Germán - To track if the new method of boletos generates more or
      less money from Brazil.
    * Germán - Will follow up with Murray about Ekaterina (Kat)
      Gerasimova helping with planning and possible "ack" as a sponsor.
    * Germán - To have a draft Fiscal Year Budget in October for the
      board to review.
    * Og - Will take over from Diego Urrelo the task to work Jonh to
      determine how Ronaldo Padula (Loja Geek Depto Comercial) should
      send profits to the GNOME Foundation and then work with Ronaldo
      to finalize arrangements. The Brasilian Free Software Association
      is likely to help us out here, on the plus side we will also be
      able to take "boleto" donations.
          o A final contract was given to Ronaldo but he seems to be
            having problems understanding it. Will follow up with him
            in Portuguese to make sure there is no miscommunication.
    * Og - Will assist with the GNOME 3 as a Foundation goal task and
      to help in getting the GNOME 3 as a Foundation Goal survey topics
      together.
    * Og - To help come up with a list of possible speakers for the
      GULEV Free & Open Source Software Conference 2010 in Mexico. Og
      got a recommendation from Miguel de Icaza who to invite Federico
      Mena.
    * Og - Will start a discussion on the mailing list about how The
      GNOME Foundation wants to organize event planning for events that
      carry the GNOME brand.
    * Og - Will read up on the "GNOME 3 as a Foundation Goal"
      discussion that has already taken place and will write something
      to be sent to Stormy for further discussion and feedback.
    * Paul - Will send an email to the foundation-list and the gnucash
      list seeking someone to take over the GnuCash automation. Taken
      over from Behdad Esfahbod.
    * Paul - Will lead putting together the GNOME Annual Report.
    * Paul - Will organize the next GNOME Foundation IRC meeting and
      create an agenda.
    * Paul - Will work on 2010 Annual Report
          o Paul - To fix the annual report: remove all TM in the GNOME
            logos, s/GNOME Asia/GNOME.Asia/g, use right font for GNOME
            logo.
          o Paul - To start work on next 2011 Annual Report ASAP (due
            start FY2012)
          o Paul - To work with Jonathan Blandford for the pants
            article in the annual report.
          o Paul - Will follow up with Germán about the financial data
            for the Annual Report.
    * Paul - Will work with Gil Forcada from guifi.net and
      gnome-marketing to define the best way for organizations like
      guifi.net to participate in the GNOME community. Not many replies
      from the community. Diego Urrelo will draft something more
      concrete for gnome-marketing to determine the best name and
      process for managing this. There was a discussion on the mailing
      list and a few good ideas, Diego will wrap them up and send them
      again for further comments.
    * Paul - Update the blog and planet to highlight that people are
      expected to sign and follow the GNOME Code of Conduct.
    * Paul - To make sure Board members have access to the Foundation
      blog. (Update as of August - all members who do not have blogs on
      blogs.gnome.org have access - working with the sysadmins to fix a
      bug).
    * Paul - Will follow-up with Board to read the Advisory Board fees
      for small businesses proposal, ask for feedback and set a date to
      vote by.
    * Paul - To finish the Privacy Policy, get review from James
      Vasile, etc.
    * Paul/Germán - Automate the process of entering PayPal information
      into GnuCash. Taken over from Behdad Esfahbod.
    * Rosanna - Research the GNOME Guidestar website and update if
      necessary. Rosanna sent an update about the status of Guidestar,
      but work is still needed. Need to find someone to keep the
       website up-to-date.
    * Rosanna - Will apply for the GNOME credit card. Status: Filled
      out initial application, have appointment next Wednesday with the
      bank to continue process.
    * Rosanna - Will handle the purchase orders with Google for
      GIMP/GStreamer GSoC mentor payments as she has been doing it
      already for GNOME.
    * Stormy - To schedule a meeting with companies that do consulting
      work with GNOME to start discussions on how we can help (how can
      we work together). Sent email. Got a couple of positive responses.
    * Stormy - To follow up with Orbitz to find out if the GNOME
      Foundation can pre-purchase travel tickets. Tried to contact them
      several times. Exchanged emails to set up a time - they didn't
      respond to availability.
    * Stormy - To add advisory board member roles to wiki.
    * Stormy - To add the information she got about opening nonprofits
      in other countries to the wiki.
    * Stormy - To follow up with Friends of GNOME post card senders to
      make sure they have sent them.
    * Stormy - Will follow up the GULEV Free & Open Source Software
      Conference 2010 organizers and provide them with a list of
      potential GNOME speakers in Mexico. Waiting on Og for the list.
    * Stormy - To update the hackfest wiki pages to make it clear that
      we need detailed information about expenses included with
      proposals if they are asking for GNOME Foundation sponsorship.
    * Stormy - Will confirm final cost of the Boston Summit.
    * All Board Members - To review and finalize Stormy's year-end
      review feedback and bonus for 2010.

New Action Items

    * Bastien - To update and flesh out what we expect from Nokia bids.
    * Emily - To send the GNOME 3.0 Launch Hackfest survey to the board
      and work with Pockey to send to key participants
    * Emily - To talk with other GNOME User's Groups to coordinate the
      possibility of there being a multi-city GNOME 3.0 Hackfest/Party.
    * Paul - To check GUADEC feedback page for spelling, and possible
      anonymity leaks.
    * Paul - To follow-up with Og on status of the "GNOME 3 as a
      Foundation Goal" action.
    * Paul - To follow up with Christer Edwards on using Bugzilla and
      CiviCRM to track Friends of GNOME Postcards.
    * Paul - To ping Og to find out if he can organize the Foundation
      IRC Meeting in the next week.
    * Stormy - To add Bastien to ?LimeSurvey for board peer review.
    * All Board Members - Please share your feedback on the GNOME/FSF
      meeting.

Discussed on the mailing list

    * The GNOME Foundation announced hiring Christer Edwards as a new
      GNOME Foundation sysadmin.
          o http://blogs.gnome.org/sysadmin/2010/10/01/hello-world-2/
    * The board approved $3600 (USD) to cover travel costs for the
      Snowy hackfest (of which $1000 (USD) was sponsored by Google).
      This will be held at the Boston Hackfest November 5-8.
    * The board approved providing $4,000 (USD) to cover 7º Forum @
      Latinoware (November 10-12) travel expenses.
          o http://www.latinoware.org/
    * Día GNOME is planned at this year's Encuentro Linux (October
      21-22). They requested $4,825 (USD) to cover expenses. The board
      approved covering these expenses.
    * Google has agreed to sponsor $10,000 (USD) for the GNOME Women's
      Outreach program.
    * China Standard Software Co., Ltd. (CS2C) has expressed an
      interest in sponsoring a GNOME project. Currently discussing
      opportunities with them.
    * Bastien sent the board a proposal how to spend the money provided
      by Nokia and other board members have provided some comments.
    * Putting together an agreement with the KDE community about how to
      handle the 2011 Desktop Summit. Plans are to manage things the
      same as they were handled for the 2009 Desktop Summit.
    * Bryen M. Yunashko, on behalf of the openSUSE Community Board,
      extended an invitation to the GNOME Community to join them at the
      openSUSE Conference in Nuremberg, Germany October 20-23, 2010.
          o http://conference.opensuse.org
    * Discussion about how to further improve the GNOME merchandising
      forms. James Vasile completed another round a review updates.
    * Brian updated the draft GNOME Employee Handbook and asked the
      board to review.
    * Stormy and Brian had a meeting with Peter Brown from the FSF to
      discuss opportunities for further collaboration.
    * Discussion with the release team about GNOME 3.0 schedule plans.
    * Discussion about the GNOME 2.32 Release Notes.
    * Jonh Wendell let the board know that Linux Mall
      (http://www.linuxmall.com.br) in Brazil is interested in selling
      GNOME branded merchandise.
    * Planning for the Boston Summit.
    * Discussion about how The GNOME Foundation should handle events
      that carry the GNOME brand but are not sponsored by GNOME. The
      GNOME Foundation would like to be kept in the loop about such
      activities.
    * Assisting the Taiwan GNOME User's Group in setting up a GNOME
      domain.
    * Trading emails with Om Chandara (the teacher of Ministry of
      Education, Youth, and Sport of Cambodia and an E-Learning
      Training Coordinator of Open Learning Program of Open Institute
      NGO who was wanting to work with us) to find out the best way to
      collaborate.
    * Jim Herbsleb provided The GNOME Foundation with a report that we
      hope will have some impact in facilitating open source solutions
      in Health IT and asked the board to review it, and comments were
      provided.
    * Rosanna provided information about money received from Brazil in
      the past year, so that the board can decide whether accepting
      money via boletos makes good sense (since The GNOME Foundation
      would lose a percentage of the profits which would be a bit
      higher than the amount lost via PayPal donations).