= Minutes for Monday, April 11th 2016, 19:30 UTC = Next meeting date Monday, April 18th, 19:30 UTC == Attending == * Alexandre Franke * Jeff F. T. * Andrea Veri * Allan Day * Shaun McCance * Rosanna Yuen == Regrets == * Ekaterina Gerasimova * Cosimo Cecchi == Missing == == Agenda == * GUADEC 2017 call for bids * Next Advisory Board meeting planning * Tibit * Google AdWords non-profit grant * Advertising on gnome.org * Handling friends gnome org queries * ED search * Selling 3rd party merch at confs * Wau Holland Stiftung Foundation (EU donations) Ongoing: * Yorba copyrights * Google Play account * Status of logo copyright * Meta-discussion on attracting new contributors * Sysadmin fundraising levels and perks * Trademark license agreement with Unixstickers == Minutes == * GUADEC 2017 call for bids * Call for Bids e-mail was sent out to foundation-announce: https://mail.gnome.org/archives/foundation-announce/2016-April/msg00004.html * Kat mentioned the fact Directors should be poking GNOME user groups or individual contributors willing to bid for GUADEC 2017 * Possible bids: Lyon (FR), Manchester (UK) * Next Advisory Board meeting planning * ACTION: Shaun to pick up potential dates and mail advisory-board list proposing a new date (ideally during the first week of May, it's too late already to plan it in April) * Tibit * No updates. Alexandre still to get back to them. * Google AdWords non-profit grant * If the non-profit is US-based it should be enough for Google to directly check IRS data in order for the grant to be assigned to the GNOME Foundation * The Engagement team should ideally handle the consecutive steps (i.e find keywords to broadcast, organize a campaign) * ACTION: Rosanna to provide Shaun the needed tax-related documentation * Handling friends gnome org queries * Allan, Andreas Nilsson and Tobi are going to meet this upcoming wednesday to discuss possible improvements on the FoG program * Andrea touched base with Tobi about migrating his scripts over to the GNOME Foundation Infrastructure * We have a tarball with all the scripts, which are also available through a version control system at http://hg.cryptobitch.de/gnome-paypal * Tobi is busy and won't be able to handle the migration on his own right now * ED search * Jonathan mailed the Board mentioning the ED Search Committee is back on track, they'll start meeting on a regular basis again * The main question he had was whether it made sense to re-use the same job description * Should the overall position be rethought? * The requirement for deep fundraising experience and fat rolodex has been limiting the amount of candidates that fit the main criterion * People who have such amounts of experience are often not applying for positions in a non-profit (esp. a small-medium sized one) * There are plenty of other skills besides fundraising that comprise this position * Selling 3rd party merch at confs * There's a proposal (by Allan) to sell third party merchandise during GNOME events * Sellers could send us samples and order forms for customers to fill in. After the event we'd send the forms back and they'd process the orders. * Wau Holland Stiftung Foundation (EU donations) * Alexandre asked for updates about the status of EU donations * WHS replied back with some statistics * Contact information is missing from the donors * Are privacy requirements more strict in the EU than in the US? Many details about the donors themselves are missing from the provided documents * They're requesting a GPG key for mail exchanges with them. Should Alexandre use his own key? We don't have a "GNOME foundation" one. * Public copy of the contract is located at https://wiki.gnome.org/FoundationBoard/Resources/WHSAgreement * ACTION: Alexandre to ask for further information == Ongoing == * ED search update * 2015-12-01, No news received in recent weeks, mostly because of holidays * 2015-12-08, 3 candidates are going to have a couple of one hour interviews with ~2 members of the hiring committee per interview. Scheduling of these metings is just beginning. * 2015-12-15 to 2015-01-12, No updates. * 2016-01-19 * Committee has completed interview with two final candidates * They should have a final answer/proposal to the board within a few weeks * 2016-02-02, Expect more news this week - we'll start scheduling interviews soon * 2016-02-09 * Sri from the ED committee wants to present to the Board at next week's meeting * A list of candidates that are deemed good and have been vetted by the committee will be presented at the meeting * 2016-02-16, The ED Search committee converged on a single candidate * 2016-02-23, The item has been discussed during the meeting, details are available at https://mail.gnome.org/archives/foundation-announce/2016-February/msg00003.html * 2016-03-14, Jonathan Blandford (jrb) has agreed to lead * Unixstickers * 2016-02-02 * Allan has an action item to follow up with this * Kat put some information on the agreements page for similar cases * 2016-02-09, Allan drafted email - need to send that out * 2016-02-16, Allan has been in touch with them. Got a good response and sent a draft agreement document. Will be having a call with them on Friday. * 2016-02-23 (excerpts taken from the mailing list) * Allan confirms the Unixstickers team read the draft trademark agreement and acknowledged it * 10% of the proceeds will be returned back as royalties * Only GNOME sticakers are sold right now, the idea is to encourage them to also sell t-shirts and mugs * 2016-03-01, Allan followed up and is now waiting to hear back to Unixstickers * 2016-03-08, Allan to ask who will pay for postage * 2016-03-22, they'll pay for sticker postage * 2016-04-04, Allan has asked Pam to draft an agreement for them to sign. Waiting to hear back. * Google ad grant * 2016-02-02, Alexandre to follow up with the procedure to get registered * 2016-02-09 to 2016-02-23, No updates * 2016-03-01, Shaun will ask his contacts about TechSoup as joining the organization is required for us to be recognized as a non-profit from Google * Next adboard meeting * 2016-02-09, ACTION: Shaun to send out email to find a good time for the meeting * 2016-02-16, ACTION: Shaun to schedule the next meeting * 2016-03-15, The item has been discussed during the meeting, details are available at https://mail.gnome.org/archives/foundation-announce/2016-April/msg00000.html * 2016-03-22, The item has been discussed during the meeting, details are available at https://mail.gnome.org/archives/foundation-announce/2016-April/msg00001.html * 2016-03-28, The item has been discussed during the meeting, details are available at https://mail.gnome.org/archives/foundation-announce/2016-April/msg00002.html * 2016-04-04, ACTION: Allan to follow-up to Rosanna's e-mail to the advisory-board mailing list proposing a new date * Conference sponsorships * 2016-03-15 * ACTION: Kat to adapt a contract from previous years' conference brochures * ACTION: Jeff to chase the companies for a second time after the pages (where the status of whether/which companies have been contacted is listed) are up to date * Yorba Copyrights * 2016-03-28, ACTION: Kat to communicate with Yorba and propose them to first get in touch with other organizations then come back to the GNOME Foundation if not satisfied by the proposed options * Friends of GNOME * 2016-04-04, ACTION: Andrea to get in touch with Tobi about what he needs in order to migrate the Paypal scripts over to the GNOME Foundation Infrastructure * 2016-04-04, ACTION: Shaun to investigate other possible solutions to mere Python scripts + Paypal API solution * 2016-04-04, ACTION: Allan to investigate what information is needed to answer friends gnome org queries, with a view to potentially turning off paypal notifications to that address. * 2016-04-11: Allan has documented the result of conversations with Rosanna and Tobi here: https://wiki.gnome.org/Engagement/FriendsOfGNOME/FAQ . Next step is to discuss the privacy aspests. * 2016-04-04, ACTION: Allan to get in touch with the Engagement team about all this as a first step,with a view to recruiting people to maintain Friends of GNOME and document how it operates. * 2016-04-11, ACTION: Get donation data from European donations system * tibit (from the mailing list) * 2016-02-23, ACTION: Alexandre to investigate a way to eventually include the Tibit donate button together with the existing ones * 2016-03-08, Alexandre fixed the broken Flattr image link url at wgo * 2016-03-15, Action item for Alexandre to get back to Carl still pending * 2016-03-28, FoG web page should require a revamp, we can then start to re-discuss this item === Ongoing but stalled (no discussions / actions since more than a month) === * Google Play account * 2015-12-01, ACTION: Alexandre to follow up with the Release Team about this * 2015-12-08, Alexandre mailed the Release Team today, still waiting for an answer. * 2015-12-15 to 2016-01-19, No updates. * 2016-02-02, Release team did not come to an agreement/conclusion. Unclear what next steps should be * Status of logo copyright * 2015-12-01, ACTION: Shaun to send out email to d-d-l with proposal * 2015-12-08 to 2016-01-19, No updates. * 2016-02-02, Shaun will try to pick it up this week * Meta-discussion on attracting new contributors - https://etherpad.gnome.org/p/attracting-contributors-discussion * 2016-01-05, Item has been deferred. * 2016-02-09, Allan and Jeff have a list of ideas, we could rank them by feasibility/effectiveness and take action on the first few * Bitcoins donations data * Tobi is the only person with access to the Bitcoin donations data * 2016-02-23, ACTION: Alexandre to get in touch with him about this === Ongoing but no director assigned === * Sysadmin fundraising levels and perks (last discussion from 2016-01-05) * 2016-01-12, Awaiting for Andrea's reply * 2016-01-19 * Andrea replied back to Jeff * Jeff to bring the item back during any of the upcoming meetings * 2016-02-23, Jeff un-assigned the action item from himself, no current assignee == Nice to have == * Web page for prior pants winners * Shaun and Allan to do this * Contract template for future use organizations for which we handle money * Kat to draft this * Gifts situation * Inventory management: some stuff we have heaps of, some we run out of stock quickly; consider an on-demand production service * Christian to investigate * Licensing of artwork and visual assets * Engagement team doesn't always licence photos on gnome.org and soon. We need guidelines for them to follow. * Allan and Sri to draft guidelines and discuss withthe Engagement Team * Privacy campaign funds * Previous plan was for Kat to propose privacy bounty T&C/rules for review * Cosimo to follow up with interested parties on how to spend the Privacy campaign funds * GNOME logo use by podiatrist - possible trademark infringement * Shaun to check the trademark details for the GNOME logo and update the licensing page on the website (obsolete) * Money raised for defense against Groupon * Kat to draft a call for Free Desktop-style hackfests which would be sponsored with money raised for defence against Groupon * Logo usage for t-shirts * Allan to carry on with the process and follow up and have some general guidelines written down for future cases * Standard code of conduct for GNOME annual events (so we don't have to reinvent the wheel each year) * Cosimo to follow up in the upcoming meetings and prepare a version of the CoC to be finally considered final over all the GNOME yearly events * Privacy policy for GNOME services * Current draft is at https://wiki.gnome.org/Foundation/Privacy * Sysadmin Team's NDA should also be covered when dealing with this item * Andrea to write up the policy * gnome-software privacy issues * Software sends information to third parties; could have legal implications for GNOME * Allan to look at this * Photography policy for GNOME conferences * Cosimo to draft a proposal to discuss on foundation-list == Completed actions == * GUADEC 2017 call for bids * 2016-03-15, Kat will take this over from Cosimo and will send something out within the next two weeks (Allan to help Kat out as well) * 2016-04-07, Announcement was published, https://mail.gnome.org/archives/foundation-announce/2016-April/msg00004.html -- Cheers, Andrea Debian Developer, Fedora / EPEL packager, GNOME Sysadmin Team Coordinator, GNOME Foundation Membership & Elections Committee Chairman Homepage: http://www.gnome.org/~av
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