= Minutes for Tuesday, March 8th 2016, 20:00 UTC = Next meeting date Tuesday, March 15th, 20:00 UTC == Attending == * Rosanna Yuen * Alexandre Franke * Shaun McCance * Cosimo Cecchi * Allan Day * Andrea Veri * Jeff F. T. (chairing) == Regrets == * Ekaterina Gerasimova == Missing == == Agenda == * GNOME.Asia 2016 sponsorships * GUADEC 2016 agreement between the Foundation and local legal entity * GUADEC 2017 call for bids * Trademark license agreement with Unixstickers * 2016 GTK+ Hackfest proposal at https://wiki.gnome.org/Hackfests/GTK2016 Ongoing: * Google Play account * Status of logo copyright * Meta-discussion on attracting new contributors * Sysadmin fundraising levels and perks * Next Advisory Board meeting planning * New meeting time == Minutes == * GNOME.Asia 2016 sponsorships * GUADEC 2016 agreement between the Foundation and local legal entity * Very minor changes were introduced by Kat on the latest document revision * Looks fine overall, should be good to go * ACTION: Jeff to reply to the mailing list thread asking Kat to move the contract forward to the next step as the Board is OK with it * GUADEC 2017 call for bids * In order to be able to talk to potential organizers, at GUADEC 2016, we should put out the call for bids (or proposals) for 2017 right here and now * Bidders should ideally have representatives at GUADEC to present their idea * The action is basically setting the schedule, then broadcasting mostly the same message as the previous announcement * Maybe revise the language a bit (ex: the word "bid") to be less corporaty, more friendly and inviting * ACTION: Cosimo to give it a look and send out the call for bids sometime during the week * Trademark license agreement with Unixstickers * Unixstickers reached out to us proposing the following: * 500 stickers for starting, the GNOME Foundation should promote Unixstickers at its best * Around 150 stickers per year could be donated to the GNOME Foundation, even more in case of sales going up * Custom stickers are also accepted in case of a specific need for i.e GNOME events, at least 100 stickers should be ordered for that to happen, Unixstickers allows the proposal of custom stickers designs coming from the GNOME community * Should we aim to receive royalties or stickers (the equivalent of 10% of the sales) in exchange to the GNOME trademark extension granted to Unixstickers? * If we go the "get stickers" route, we'll need some specifics for that in the legal agreement * ACTION: Alexandre to send details to Allan about the stickers we're after * ACTION: Allan to get back to Unixstickers with question about postage and specs for custom stickers * 2016 GTK+ Hackfest proposal at https://wiki.gnome.org/Hackfests/GTK2016 * Matthias reached out to the Board asking whether sponsoring the event might be possible * The Travel Committee already has a budget that's been assigned by the board for the coming months * The board ought to reply to approve of the event and let the Travel Committee know * ACTION: Jeff to reply back to Matthias Ongoing: * ED search update * 2015-12-01 * No news received in recent weeks, mostly because of holidays * 2015-12-08 * 3 candidates are going to have a couple of one hour interviews with ~2 members of the hiring committee per interview. Scheduling of these metings is just beginning. * 2015-12-15 to 2015-01-12 * No updates. * 2016-01-19 * Committee has completed interview with two final candidates * They should have a final answer/proposal to the board within a few weeks * 2016-02-02 * Expect more news this week - we'll start scheduling interviews soon * 2016-02-09 * Sri from the ED committee wants to present to the Board at next week's meeting * A list of candidates that are deemed good and have been vetted by the committee will be presented at the meeting * 2016-02-16 * The ED Search committee converged on a single candidate * 2016-02-23 * The item has been discussed during the meeting, details are available at https://mail.gnome.org/archives/foundation-announce/2016-February/msg00003.html * Google Play account * 2015-12-01 * ACTION: Alexandre to follow up with the Release Team about this * 2015-12-08 * Alexandre mailed the Release Team today, still waiting for an answer. * 2015-12-15 to 2016-01-19 * No updates. * 2016-02-02 * Release team did not come to an agreement/conclusion. Unclear what next steps should be * Status of logo copyright * 2015-12-01 * ACTION: Shaun to send out email to d-d-l with proposal * No news on this, action item from Shaun is still pending. * 2015-12-08 to 2016-01-19 * No updates. * 2016-02-02 * Shaun will try to pick it up this week * Sysadmin fundraising levels and perks (last discussion from 2016-01-05) * 2016-01-12 * Awaiting for Andrea's reply * 2016-01-19 * Andrea replied back to Jeff * Jeff to bring the item back during any of the upcoming meetings * 2016-02-23 * Jeff un-assigned the action item from himself, no current assignee * Meta-discussion on attracting new contributors - https://etherpad.gnome.org/p/attracting-contributors-discussion * 2016-01-05 * Item has been deferred. * 2016-02-09 * Allan and Jeff have a list of ideas, we could rank them by feasibility/effectiveness and take action on the first few * https://etherpad.gnome.org/p/attracting-contributors-discussion * Unixstickers * 2016-02-02 * Allan has an action item to follow up with this * Kat put some information on the agreements page for similar cases * 2016-02-09 * Allan drafted email - need to send that out * 2016-02-16 * Allan has been in touch with them. Got a good response and sent a draft agreement document. Will be having a call with them on Friday. * 2016-02-23 (excerpts taken from the mailing list) * Allan confirms the Unixstickers team read the draft trademark agreement and acknowledged it * 10% of the proceeds will be returned back as royalties * Only GNOME stickers are sold right now, the idea is to encourage them to also sell t-shirts and mugs * 2016-03-01 * Allan followed up and is now waiting to hear back to Unixstickers * 2016-03-08 * The item has been discussed during the meeting, details are available at https://mail.gnome.org/archives/foundation-announce/2016-March/msg00001.html * GUADEC contract * 2016-02-02 * Kat will proceed adjusting the current draft to address the local oraganizer's requests * 2016-02-16 * Kat will follow up and send the contract to the ML, we can vote there if needed * 2016-02-23 * The item has been discussed during the meeting, details are available at https://mail.gnome.org/archives/foundation-announce/2016-February/msg00003.html * 2016-03-08 * Jeff to reply to the mailing list thread asking Kat to move the contract forward to the next step as the Board is overall OK with it * Google ad grant * 2016-02-02 * Alexandre to follow up with the procedure to get registered * 2016-02-09 to 2016-02-23 * No updates * 2016-03-01 * Shaun will ask his contacts about TechSoup as joining the organization is required for us to be recognized as a non-profit from Google * Next adboard meeting * 2016-02-09 * ACTION: Shaun to send out email to find a good time for the meeting * 2016-02-16 * ACTION: Shaun to schedule the next meeting * 2016-03-08 (from the mailing list) * Shaun proposed the Board a time window between the 25th-27th of April to hold the Advisory Board meeting, discussion is ongoing to find out who's going to be available during those dates * tibit (from the mailing list) * 2016-02-23 * ACTION: On an unrelated note Tobi is the only person with access to the Bitcoin donations data, Alexandre to get in touch with him about this * ACTION: Alexandre to investigate a way to eventually include the Tibit donate button together with the existing ones (Alexandre to also double check why the Flattr icon at wgo is broken) * 2016-03-08 * Alexandre fixed the broken Flattr image link url at wgo == Discussed on the mailing list == * Trademark license agreement with Unixstickers (Allan reported to the Board about his latest chat with Unixstickers, item (and details) were then discussed during the meeting) * Proposing a GTK+ hackfest (item brought up by Matthias Clasen, item (and details) were then discussed during the meeting) == Completed actions == == Pending action items == * Allan and Sri to coordinate with the engagement team to better standardize the licensing of GNOME artwork * Cosimo to follow up with interested parties on how to spend the Privacy campaign funds * Jeff and Cosimo to handle the first review of sysadmin sponsorship brochure and any eventual improvement to the sponsorship brochure * Shaun: GNOME logo use by podiatrist * Podiatrist possible trademark infringement: Shaun to check the trademark details for the GNOME logo and update the licensing page on the website (obsolete) * Kat to draft a call for Free Desktop-style hackfests which would be sponsored with money raised for defence against Groupon * Logo usage for t-shirts: Allan to carry on with the process and follow up and have some general guidelines written down for future cases * Shaun and Allan to create a webpage for prior pants winners * Cosimo to follow up in the upcoming meetings and prepare a version of the CoC to be finally considered final over all the GNOME yearly events * Kat to draft a contract template for future use organizations for which we handle money * Kat to propose privacy bounty T&C/rules for review * Andrea to write the Privacy policy for GNOME services (current draft is at https://wiki.gnome.org/Foundation/Privacy) * Sysadmin Team's NDA should also be covered when dealing with this item * Allan will look at gnome-software privacy issues from a legal standpoint * Cosimo to draft a proposal for the photography policy at GNOME conferences to discuss on foundation-list * Christian to investigate the GNOME gifts situation (inventory management: some stuff we have heaps of, some we run out of stock quickly; consider an on-demand production service) -- Cheers, Andrea Debian Developer, Fedora / EPEL packager, GNOME Sysadmin Team Coordinator, GNOME Foundation Membership & Elections Committee Chairman Homepage: http://www.gnome.org/~av
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