And I suggest that you may collect more details of other potential venues first, it is easier to compare and discuss. :)On Thu, Dec 13, 2012 at 3:15 PM, Sammy Fung <sammy opensource hk> wrote:
My suggestion is no matter how much sponsorship will we collect for this year.
If venue cost could be reduced, you can allocate more money to other expenses, travel & hotel subsidies for more oversea speakers (it can help to attract more oversea speakers or GNOME.Asia committee members to come) , additional tea, snacks, foods for speakers or participants (it can help social networking between speakers & participants).
In my point of view, GNOME.Asia is aimed to:
First, to gather people from local communities, it is most essential but doesn't enought for a .Asia event, right ? so we should try to expect for more (so go to 2nd point)
Second, to invite oversea speakers/contributers/members (from Asia and Worldwide) to come and exchanging knowledge and experiences, know more about each others. So, for a reference, it is over 20 speakers and friends visited Hong Kong for GNOME.Asia last year, even we were in very tight schedule to prepare last year.
So, if you can save more money in venue (if you can, it is not a must, don't worry :)), you can spend more on other expenses for benefit above aim #1 (and #2).
Therefore, back for your question, universities and/or non-profit making organisations are always helpful to lower the cost. I know univerisities isn't always free, but it might help to lower some costs on venue. :)
--On Wed, Dec 12, 2012 at 5:16 PM, Will LaShell <wlashell gnome asia> wrote:
Simon,
The venue selection should be a balanced choice. You find the best place that you can within the budget you set for yourself. Then you work on raising the funds necessary to meet your budgetary goals. A good venue is key to fundraising. Noone wants to support a venue located in a slum. Likewise you will find difficulty getting support for a venue that is excessive.
Students are key elements to promoting GNOME, as they will gain interest and begin to promote it to others.
Is there no venue that can attract students as well as others? Will the students not go elsewhere?
As a side point you -absolutely- should speak with local companies to help support the Summit no matter where you have the venue.
Sincerely,
Will
On 12/12/12 1:41 AM, YoungKi Hong wrote:
What is the priority for venue?
* low cost* university for attracting many students* Convenient location like gangnam area
If we have enough budget, we can reserve good place for attracting
many people, right now (etc, gangnam).
If we really want to focus student, university is best place.But, university's venue is also not free.
If low cost is matter, we should finding company that can support their facility.
what is the most important point?
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Yours Sincerely,
Sammy Fung
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--
Yours Sincerely,
Sammy Fung
Open Source HK Community Coordinator
http://opensource.hk