Re: Looking for Venue - GNOME.Asia 2012 Summit, Hong Kong. (June 9-15)

[Haggen So <haggenso gmail com>]

Hi All,

Please find the updated document at
https://docs.google.com/document/d/1XAB3ZmYQQYx2vnbAvqT4aUYjF87hw1l2KLL6q3MjU3I/edit

Haggen

>> >> PS: Can't we have a computer lab booked for students to try their hands
>> >> on?
>> >>        We can't think of a workshop without computers!

We are currently negotiating with CityU on the one day pre-training
event with the request of booking a computer lab. Nevertheless, CityU
is mostly a M$ place (and in most Universities) and that is why the
presence of GNOME is important here in Hong Kong.

On 7 April 2012 01:57, Chandni Verma <chandniverma2112 gmail com> wrote:
>
>
> On 6 April 2012 17:28, Max <sakanamax gmail com> wrote:
>>
>> And for Brain and Karen:
>>
>> Please help us to review the document ^ ^
>> And give some suggestion.
>>
>
> Dear Max,
>
> Before that, since you are working with the schedule please confirm if the
> requirements match exactly what we will need with Haggen and Sammy.
>
>
>>
>> Because Brain and Karen should sign your name on it ^__^
>>
>>
>> Best regards
>>
>>
>> Max
>>
>>
>>
>> On Fri, Apr 6, 2012 at 7:40 PM, Max <sakanamax gmail com> wrote:
>> > Dear Haggen and Sammy:
>> >
>> > Is this okay for CityU?
>> >
>> > Best regards
>> >
>> >
>> > Max
>> >
>> > On Fri, Apr 6, 2012 at 2:14 PM, Chandni Verma <vchandni gnome org>
>> > wrote:
>> >> How about something like this:
>> >>
>> >>
>> >> Title and dates of the conference.
>> >> 2.  The venue requirements (i.e. 2 LTs and 6 booths).
>> >> 3.  The conference is not commercial and there is no fee being charged
>> >> (therefore Hackfest should not be included/mentioned as fee will be
>> >> charged).
>> >> 4.  Staff and students from CityU will be invited to join the
>> >> conference.
>> >>
>> >> =====================================================
>> >>
>> >> To,
>> >>
>> >> Head of Department,
>> >> Computer Science,
>> >> City University
>> >>
>> >>
>> >> Dear Ma'am,
>> >>
>> >> GNOME is planning to have its 5th Asian conference in Hong Kong.
>> >> The dates for the event have been fixed to June 9th - 15th, 2012.
>> >>
>> >> We are grateful to you for confirming your interest in hosting the
>> >> event at
>> >> City University.
>> >>
>> >> The GNOME Foundation is a non-profit organization aiming to further the
>> >> development of the GNOME project.
>> >> We would like to inform you that GNOME.Asia Summit is a non-commercial
>> >> event
>> >> which we have been organizing each year since
>> >> its inception in 2008, with the aim of spreading information about
>> >> GNOME and
>> >> its underlying technologies to-
>> >>    - Students/Developers who will be the potential "makers" of it
>> >>    - IT Business Owners who will base their products on open source
>> >> technologies thereby benefiting themselves as well as the community.
>> >>    - Users of the GNOME desktop who will benefit from the free and
>> >> virus-free GNU/Linux + Desktop alternative to expensive Operating
>> >>      Systems/Antiviruses and be potential testers for the project
>> >> development
>> >>
>> >> We want you to rest assured that no fee in any form will be charged
>> >> from the
>> >> hosting institute either for the summit or the hackfest.
>> >> We are organizing them purely for creating interest about GNOME in
>> >> hearts
>> >> and minds of our future decision-makers. We want as many
>> >> students and developers to join the conference as possible and the
>> >> event
>> >> will be open for the students of City University.
>> >>
>> >> Event Requirements:
>> >>    - Two lecture theaters
>> >>    - 6 booths
>> >>
>> >>
>> >> With Kind Regards,
>> >> GNOME.Asia Committee
>> >>
>> >>
>> >>
>> >> ==============================================================
>> >>
>> >>
>> >> PS: Can't we have a computer lab booked for students to try their hands
>> >> on?
>> >>        We can't think of a workshop without computers!
>> >>
>> >>
>> >>
>> >> On 5 April 2012 13:12, Chandni Verma <chandniverma2112 gmail com>
>> >> wrote:
>> >>>
>> >>> Hi Allan,
>> >>>
>> >>> Can you help us with a formal letter prepared with technical details
>> >>> in
>> >>> mind which you might be knowing of since you have been involved with
>> >>> organization since a long time and which Brian and Karen may
>> >>> confirm/sign.
>> >>>
>> >>>
>> >>> On 5 April 2012 12:50, Chandni Verma <chandniverma2112 gmail com>
>> >>> wrote:
>> >>>>
>> >>>> Brian, Karen,
>> >>>>
>> >>>> We need your attention here.
>> >>>>
>> >>>> On 5 April 2012 12:36, Sammy Fung <sammy opensource hk> wrote:
>> >>>>>
>> >>>>> Hi all,
>> >>>>>
>> >>>>> Any updates ?
>> >>>>>
>> >>>>>
>> >>>>> On Thu, Mar 29, 2012 at 3:10 AM, Max <sakanamax gmail com> wrote:
>> >>>>>>
>> >>>>>> Dear Haggen:
>> >>>>>>
>> >>>>>> Great News ^__^
>> >>>>>>
>> >>>>>> Mail to aisa-summit-list gnome org.
>> >>>>>>
>> >>>>>> I think Karen and Brian will help us.
>> >>>>>>
>> >>>>>>
>> >>>>>> Best regards
>> >>>>>>
>> >>>>>>
>> >>>>>> Max
>> >>>>>>
>> >>>>>>
>> >>>>>> On Wed, Mar 28, 2012 at 9:19 PM, Haggen So <haggenso gmail com>
>> >>>>>> wrote:
>> >>>>>>>
>> >>>>>>> Hi Max,
>> >>>>>>>
>> >>>>>>> Good News for Venue. Who should I contact in GNOME to get the
>> >>>>>>> below
>> >>>>>>> done?
>> >>>>>>>
>> >>>>>>> Thanks,
>> >>>>>>>
>> >>>>>>> Haggen
>> >>>>>>>
>> >>>>>>> ---------- Forwarded message ----------
>> >>>>>>> From: M T Chan <csmtchan cityu edu hk>
>> >>>>>>> Date: 28 March 2012 15:08
>> >>>>>>> Subject: Re: Looking for Venue - GNOME.Asia 2012 Summit, Hong
>> >>>>>>> Kong.
>> >>>>>>> (June 9-15)
>> >>>>>>> To: Sammy Fung <sammy opensource hk>
>> >>>>>>> Cc: Haggen So <haggenso gmail com>
>> >>>>>>>
>> >>>>>>>
>> >>>>>>> Hi Sammy and Haggen,
>> >>>>>>>
>> >>>>>>> My department agreed to sponsor the venue. Please send me a formal
>> >>>>>>> letter (soft copy will do) signed by representative of the
>> >>>>>>> organizing
>> >>>>>>> committee to the Department of Computer Science, City University
>> >>>>>>> of
>> >>>>>>> Hong Kong stating :
>> >>>>>>>
>> >>>>>>> 1.  Title and dates of the conference.
>> >>>>>>> 2.  The venue requirements (i.e. 2 LTs and 6 booths).
>> >>>>>>> 3.  The conference is not commercial and there is no fee being
>> >>>>>>> charged
>> >>>>>>> (therefore Hackfest should not be included/mentioned as fee will
>> >>>>>>> be
>> >>>>>>> charged).
>> >>>>>>> 4.  Staff and students from CityU will be invited to join the
>> >>>>>>> conference.
>> >>>>>>>
>> >>>>>>> I'll then book the LT as soon as possible.
>> >>>>>>>
>> >>>>>>>
>> >>>>>>> Regards,
>> >>>>>>> M T Chan
>> >>>>>>>
>> >>>>>>> Sammy Fung wrote:
>> >>>>>>>
>> >>>>>>> Hi, MT,
>> >>>>>>>
>> >>>>>>> Any news/updates regarding the venue ? :)
>> >>>>>>>
>> >>>>>>> On Sun, Mar 11, 2012 at 12:09 PM, Haggen So <haggenso gmail com>
>> >>>>>>> wrote:
>> >>>>>>> >
>> >>>>>>> > Hi MT,
>> >>>>>>> >
>> >>>>>>> > I think the simple answer to 'yes' - even without the hostel, we
>> >>>>>>> > would
>> >>>>>>> > like to see if CityU can sponsor the venue for the conference
>> >>>>>>> > and
>> >>>>>>> > the
>> >>>>>>> > booths.
>> >>>>>>> >
>> >>>>>>> > Thanks and Regards,
>> >>>>>>> >
>> >>>>>>> > Haggen
>> >>>>>>> >
>> >>>>>>> > On 11 March 2012 02:09, Sammy Fung <sammy opensource hk> wrote:
>> >>>>>>> > > Hi, MT,
>> >>>>>>> > >
>> >>>>>>> > > Thanks for reading details of the summit. You can find more
>> >>>>>>> > > details from
>> >>>>>>> > > 'Call For Venue' document and the original proposal of the
>> >>>>>>> > > summit
>> >>>>>>> > > (URL of
>> >>>>>>> > > proposal is metioned on the Call For Venue document).
>> >>>>>>> > >
>> >>>>>>> > > We also think that it would be difficult for one single
>> >>>>>>> > > sponsor to
>> >>>>>>> > > provide
>> >>>>>>> > > all venue and hostel needs to the summit. We are considering
>> >>>>>>> > > to
>> >>>>>>> > > invite 2-3
>> >>>>>>> > > sponsors to provide venue and hostel for the summit, and
>> >>>>>>> > > additionally we
>> >>>>>>> > > will look for commercial sponsor to provide local
>> >>>>>>> > > transportation
>> >>>>>>> > > for foreign
>> >>>>>>> > > speakers and participants.
>> >>>>>>> > >
>> >>>>>>> > > So, please go ahead to discuss with your department. And feel
>> >>>>>>> > > freely to ask
>> >>>>>>> > > us if any further questions/comments.
>> >>>>>>> > >
>> >>>>>>> > >
>> >>>>>>> > > On Fri, Mar 9, 2012 at 3:22 PM, M T Chan
>> >>>>>>> > > <csmtchan cityu edu hk>
>> >>>>>>> > > wrote:
>> >>>>>>> > >>
>> >>>>>>> > >> Hi Sammy,
>> >>>>>>> > >>
>> >>>>>>> > >> Before I discuss with my department, I look into the Call for
>> >>>>>>> > >> Venue and
>> >>>>>>> > >> Hostel in detail. Getting venue this time is more complicated
>> >>>>>>> > >> than our usual
>> >>>>>>> > >> seminar room sponsorship because we need to have confirmation
>> >>>>>>> > >> months ahead
>> >>>>>>> > >> and the scale is much larger.
>> >>>>>>> > >>
>> >>>>>>> > >> I am pretty sure we cannot help in hostel sponsorship because
>> >>>>>>> > >> accommodation at any time is very demanding in CityU and
>> >>>>>>> > >> actual
>> >>>>>>> > >> cost will be
>> >>>>>>> > >> incurred. Sponsorship involving money is difficult to be
>> >>>>>>> > >> obtained
>> >>>>>>> > >> from the
>> >>>>>>> > >> department. Without hostel, do you still wish to consider
>> >>>>>>> > >> CityU
>> >>>>>>> > >> as a venue?
>> >>>>>>> > >>
>> >>>>>>> > >>
>> >>>>>>> > >> Regards,
>> >>>>>>> > >> M T Chan
>> >>>>>>> > >>
>> >>>>>>> > >> Sammy Fung wrote:
>> >>>>>>> > >>
>> >>>>>>> > >> Hi, MT,
>> >>>>>>> > >>
>> >>>>>>> > >> Thanks for your reply, we will look forward to hearing from
>> >>>>>>> > >> you
>> >>>>>>> > >> soon. :)
>> >>>>>>> > >>
>> >>>>>>> > >> For any further questions, please feel freely to contact with
>> >>>>>>> > >> Haggen or
>> >>>>>>> > >> me.
>> >>>>>>> > >>
>> >>>>>>> > >> On Tue, Mar 6, 2012 at 2:48 PM, M T Chan
>> >>>>>>> > >> <csmtchan cityu edu hk>
>> >>>>>>> > >> wrote:
>> >>>>>>> > >>>
>> >>>>>>> > >>> Dear Sammy,
>> >>>>>>> > >>>
>> >>>>>>> > >>> I need some time to discuss with my department about the
>> >>>>>>> > >>> venue
>> >>>>>>> > >>> sponsorship. Will come back to you later.
>> >>>>>>> > >>>
>> >>>>>>> > >>> Regards,
>> >>>>>>> > >>> M T Chan
>> >>>>>>> > >>>
>> >>>>>>> > >>>
>> >>>>>>> > >>> Sammy Fung wrote:
>> >>>>>>> > >>>>
>> >>>>>>> > >>>> Dear Mr Chan,
>> >>>>>>> > >>>>
>> >>>>>>> > >>>> It is with great pleasure that one of world famous
>> >>>>>>> > >>>> non-profit
>> >>>>>>> > >>>> making
>> >>>>>>> > >>>> Free & Open Source Software organisation - GNOME Foundation
>> >>>>>>> > >>>> announce that
>> >>>>>>> > >>>> Hong Kong has been selected as the venue of their upcoming
>> >>>>>>> > >>>> GNOME.Asia 2012
>> >>>>>>> > >>>> Summit (June 9-15).
>> >>>>>>> > >>>>
>> >>>>>>> > >>>> City University of Hong Kong is the most valuable &
>> >>>>>>> > >>>> long-term
>> >>>>>>> > >>>> supporter
>> >>>>>>> > >>>> of Hong Kong Linux and Free & Open Source Software
>> >>>>>>> > >>>> community.
>> >>>>>>> > >>>> So, it is our
>> >>>>>>> > >>>> pleasure to invite yours to sponsor venue for this summit,
>> >>>>>>> > >>>> and
>> >>>>>>> > >>>> CityU is our
>> >>>>>>> > >>>> venue recommendation on our proposal.
>> >>>>>>> > >>>>
>> >>>>>>> > >>>> Basic details of our needs and event are described in the
>> >>>>>>> > >>>> attached PDF
>> >>>>>>> > >>>> file.
>> >>>>>>> > >>>>
>> >>>>>>> > >>>> We looks forward to your reply soon. :)
>> >>>>>>> > >>>>
>> >>>>>>> > >>>> --
>> >>>>>>> > >>>> Yours Sincerely,
>> >>>>>>> > >>>> Sammy Fung
>> >>>>>>> > >>>> Open Source HK Community Coordinator
>> >>>>>>> > >>>> http://opensource.hk
>> >>>>>>> > >>>
>> >>>>>>> > >>>
>> >>>>>>> > >>
>> >>>>>>> > >>
>> >>>>>>> > >>
>> >>>>>>> > >> --
>> >>>>>>> > >> Yours Sincerely,
>> >>>>>>> > >> Sammy Fung
>> >>>>>>> > >> Open Source HK Community Coordinator
>> >>>>>>> > >> http://opensource.hk
>> >>>>>>> > >>
>> >>>>>>> > >>
>> >>>>>>> > >
>> >>>>>>> > >
>> >>>>>>> > >
>> >>>>>>> > > --
>> >>>>>>> > > Yours Sincerely,
>> >>>>>>> > > Sammy Fung
>> >>>>>>> > > Open Source HK Community Coordinator
>> >>>>>>> > > http://opensource.hk
>> >>>>>>>
>> >>>>>>>
>> >>>>>>>
>> >>>>>>>
>> >>>>>>> --
>> >>>>>>> Yours Sincerely,
>> >>>>>>> Sammy Fung
>> >>>>>>> Open Source HK Community Coordinator
>> >>>>>>> http://opensource.hk
>> >>>>>>
>> >>>>>>
>> >>>>>
>> >>>>>
>> >>>>>
>> >>>>> --
>> >>>>> Yours Sincerely,
>> >>>>> Sammy Fung
>> >>>>> Open Source HK Community Coordinator
>> >>>>> http://opensource.hk
>> >>>>>
>> >>>>> _______________________________________________
>> >>>>> asia-summit-list mailing list
>> >>>>> asia-summit-list gnome org
>> >>>>> http://mail.gnome.org/mailman/listinfo/asia-summit-list
>> >>>>>
>> >>>>
>> >>>>
>> >>>>
>> >>>> --
>> >>>> Chandni Verma
>> >>>> www.chandniverma.blogspot.com
>> >>>> IRC: glassrose [on irc.gnome.org and FreeNode]
>> >>>>
>> >>>
>> >>>
>> >>> Thanks,
>> >>> --
>> >>> Chandni
>> >>>
>> >>
>> >>
>> >> _______________________________________________
>> >> gnome-asia-committee-list mailing list
>> >> gnome-asia-committee-list gnome org
>> >> http://mail.gnome.org/mailman/listinfo/gnome-asia-committee-list
>> >>
>> >
>> >
>> >
>> > --
>> > _/_/  openSUSE Ambassador - Taiwan _/_/
>> > _/_/  mail: sakanamax_at_gmail.com   _/_/
>> > _/_/  twitter: sakanamax                     _/_/
>> > _/_/  nickname: sakana                      _/_/
>> > --
>>
>>
>>
>> --
>> _/_/  openSUSE Ambassador - Taiwan _/_/
>> _/_/  mail: sakanamax_at_gmail.com   _/_/
>> _/_/  twitter: sakanamax                     _/_/
>> _/_/  nickname: sakana                      _/_/
>> --
>> _______________________________________________
>> asia-summit-list mailing list
>> asia-summit-list gnome org
>> http://mail.gnome.org/mailman/listinfo/asia-summit-list
>
>
>
>
> --
> Chandni Verma
> www.chandniverma.blogspot.com
> IRC: glassrose [on irc.gnome.org and FreeNode]
>
>
> _______________________________________________
> asia-summit-list mailing list
> asia-summit-list gnome org
> http://mail.gnome.org/mailman/listinfo/asia-summit-list
>