Re: Looking for Venue - GNOME.Asia 2012 Summit, Hong Kong. (June 9-15)

[Chandni Verma <vchandni gnome org>]

How about something like this:

Title and dates of the conference.
2.  The venue requirements (i.e. 2 LTs and 6 booths).
3.  The conference is not commercial and there is no fee being charged
(therefore Hackfest should not be included/mentioned as fee will be
charged).
4.  Staff and students from CityU will be invited to join the conference.

=====================================================

To,

Head of Department,

Computer Science,

City University

Dear Ma'am,

GNOME is planning to have its 5th Asian conference in Hong Kong.

The dates for the event have been fixed to June 9th - 15th, 2012.

We are grateful to you for confirming your interest in hosting the event at City University.

The GNOME Foundation is a non-profit organization aiming to further the development of the GNOME project.

We would like to inform you that GNOME.Asia Summit is a non-commercial event which we have been organizing each year since

its inception in 2008, with the aim of spreading information about GNOME and its underlying technologies to-

   - Students/Developers who will be the potential "makers" of it

   - IT Business Owners who will base their products on open source technologies thereby benefiting themselves as well as the community.

   - Users of the GNOME desktop who will benefit from the free and virus-free GNU/Linux + Desktop alternative to expensive Operating 

     Systems/Antiviruses and be potential testers for the project development

We want you to rest assured that no fee in any form will be charged from the hosting institute either for the summit or the hackfest.

We are organizing them purely for creating interest about GNOME in hearts and minds of our future decision-makers. We want as many

students and developers to join the conference as possible and the event will be open for the students of City University.

Event Requirements: 

   - Two lecture theaters

   - 6 booths

With Kind Regards,

GNOME.Asia Committee

==============================================================

PS: Can't we have a computer lab booked for students to try their hands on?

       We can't think of a workshop without computers!

On 5 April 2012 13:12, Chandni Verma <chandniverma2112 gmail com> wrote:

Hi Allan, 

Can you help us with a formal letter prepared with technical details in mind which you might be knowing of since you have been involved with organization since a long time and which Brian and Karen may confirm/sign.

On 5 April 2012 12:50, Chandni Verma <chandniverma2112 gmail com> wrote:

Brian, Karen,

We need your attention here.

On 5 April 2012 12:36, Sammy Fung <sammy opensource hk> wrote:

Hi all,

Any updates ?

On Thu, Mar 29, 2012 at 3:10 AM, Max <sakanamax gmail com> wrote:

Dear Haggen:

Great News ^__^

Mail to aisa-summit-list gnome org.

I think Karen and Brian will help us.

Best regards

Max

On Wed, Mar 28, 2012 at 9:19 PM, Haggen So <haggenso gmail com> wrote:

Hi Max,

Good News for Venue. Who should I contact in GNOME to get the below done?

Thanks,

Haggen

---------- Forwarded message ----------
From: M T Chan <csmtchan cityu edu hk>
Date: 28 March 2012 15:08
Subject: Re: Looking for Venue - GNOME.Asia 2012 Summit, Hong Kong. (June 9-15)
To: Sammy Fung <sammy opensource hk>
Cc: Haggen So <haggenso gmail com>


Hi Sammy and Haggen,

My department agreed to sponsor the venue. Please send me a formal
letter (soft copy will do) signed by representative of the organizing
committee to the Department of Computer Science, City University of
Hong Kong stating :

1.  Title and dates of the conference.
2.  The venue requirements (i.e. 2 LTs and 6 booths).
3.  The conference is not commercial and there is no fee being charged
(therefore Hackfest should not be included/mentioned as fee will be
charged).
4.  Staff and students from CityU will be invited to join the conference.

I'll then book the LT as soon as possible.


Regards,
M T Chan

Sammy Fung wrote:

Hi, MT,

Any news/updates regarding the venue ? :)

On Sun, Mar 11, 2012 at 12:09 PM, Haggen So <haggenso gmail com> wrote:
>
> Hi MT,
>
> I think the simple answer to 'yes' - even without the hostel, we would
> like to see if CityU can sponsor the venue for the conference and the
> booths.
>
> Thanks and Regards,
>
> Haggen
>
> On 11 March 2012 02:09, Sammy Fung <sammy opensource hk> wrote:
> > Hi, MT,
> >
> > Thanks for reading details of the summit. You can find more details from
> > 'Call For Venue' document and the original proposal of the summit (URL of
> > proposal is metioned on the Call For Venue document).
> >
> > We also think that it would be difficult for one single sponsor to provide
> > all venue and hostel needs to the summit. We are considering to invite 2-3
> > sponsors to provide venue and hostel for the summit, and additionally we
> > will look for commercial sponsor to provide local transportation for foreign
> > speakers and participants.
> >
> > So, please go ahead to discuss with your department. And feel freely to ask
> > us if any further questions/comments.
> >
> >
> > On Fri, Mar 9, 2012 at 3:22 PM, M T Chan <csmtchan cityu edu hk> wrote:
> >>
> >> Hi Sammy,
> >>
> >> Before I discuss with my department, I look into the Call for Venue and
> >> Hostel in detail. Getting venue this time is more complicated than our usual
> >> seminar room sponsorship because we need to have confirmation months ahead
> >> and the scale is much larger.
> >>
> >> I am pretty sure we cannot help in hostel sponsorship because
> >> accommodation at any time is very demanding in CityU and actual cost will be
> >> incurred. Sponsorship involving money is difficult to be obtained from the
> >> department. Without hostel, do you still wish to consider CityU as a venue?
> >>
> >>
> >> Regards,
> >> M T Chan
> >>
> >> Sammy Fung wrote:
> >>
> >> Hi, MT,
> >>
> >> Thanks for your reply, we will look forward to hearing from you soon. :)
> >>
> >> For any further questions, please feel freely to contact with Haggen or
> >> me.
> >>
> >> On Tue, Mar 6, 2012 at 2:48 PM, M T Chan <csmtchan cityu edu hk> wrote:
> >>>
> >>> Dear Sammy,
> >>>
> >>> I need some time to discuss with my department about the venue
> >>> sponsorship. Will come back to you later.
> >>>
> >>> Regards,
> >>> M T Chan
> >>>
> >>>
> >>> Sammy Fung wrote:
> >>>>
> >>>> Dear Mr Chan,
> >>>>
> >>>> It is with great pleasure that one of world famous non-profit making
> >>>> Free & Open Source Software organisation - GNOME Foundation announce that
> >>>> Hong Kong has been selected as the venue of their upcoming GNOME.Asia 2012
> >>>> Summit (June 9-15).
> >>>>
> >>>> City University of Hong Kong is the most valuable & long-term supporter
> >>>> of Hong Kong Linux and Free & Open Source Software community. So, it is our
> >>>> pleasure to invite yours to sponsor venue for this summit, and CityU is our
> >>>> venue recommendation on our proposal.
> >>>>
> >>>> Basic details of our needs and event are described in the attached PDF
> >>>> file.
> >>>>
> >>>> We looks forward to your reply soon. :)
> >>>>
> >>>> --
> >>>> Yours Sincerely,
> >>>> Sammy Fung
> >>>> Open Source HK Community Coordinator
> >>>> http://opensource.hk
> >>>
> >>>
> >>
> >>
> >>
> >> --
> >> Yours Sincerely,
> >> Sammy Fung
> >> Open Source HK Community Coordinator
> >> http://opensource.hk
> >>
> >>
> >
> >
> >
> > --
> > Yours Sincerely,
> > Sammy Fung
> > Open Source HK Community Coordinator
> > http://opensource.hk




--
Yours Sincerely,
Sammy Fung
Open Source HK Community Coordinator
http://opensource.hk

--
Yours Sincerely,
Sammy Fung
Open Source HK Community Coordinator
http://opensource.hk

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--

Chandni Verma

www.chandniverma.blogspot.com
IRC: glassrose [on irc.gnome.org and FreeNode]

Thanks,

--

Chandni