Re: Guest registration for sponsors / speakers / guests

[Pockey Lam <pockeylam gnome org>]

On 03/10/2011 06:40 PM, Akhil Laddha wrote:
> On Thu, 2011-03-10 at 18:24 +0800, Pockey Lam wrote:
> > On 03/10/2011 05:30 PM, Pockey Lam wrote:
> > > On 03/10/2011 05:08 PM, Akhil Laddha wrote:
> > > > We have added three more sections in ticketing section - Speaker,
> > > > Volunteer and Sponsor's delegate (who are from sponsored companies)
> > > > because when i tried to send guest invite, it didn't allow me to send as
> > > > different category other than already defined ones (delegate, student,
> > > > corporate delegate). We have kept opening date as March 28, so that
> > > > those categories don't show up on registration page.
> > > >
> > > > If you go to Registration ->   guest invite, you will be able to send
> > > > invite to respective people.
> > > That mean we need to use the back office to send invitation to each
> > > guest.
> > > For all the speakers, I will use this process as they already
> > > confirmed to join and I have all their email addresses.
> > >
> > > But for sponsors, it may not be that convenient. Since they will need
> > > to ask internally who will be joining. The process will be quite
> > > complicated: we will need one person inside the company to ask
> > > internally who will be joining, ask for their names / email address,
> > > we send them invitation, they have to confirm emails again in order to
> > > get a eticket. It will be duplication of process and work, any easier
> > > way? e.g. can we just send a link together  with a code / password or
> > > anything? :)
> > Hi Lakhil,
> >
> > Since Emily wanted to inviting Oracle India team soon, she also found it
> > easier if we have a public link for whoever wanna join to just register,
> > hence we will use a Google form to collect names / email addresses and
> > then send invitation afterwards.  This registration will not be public
> > (but only to our sponsors).
> I am fine with the method which ever suits better and is convenient.
> Even we can print extra badges and write down names at the venue itself
> for delegates who are coming from companies who have sponsored the
> event.

Great, let's stick with the 'form' then.
Good we can still prepare badges for speakers / sponsors , thanks!



> > If necessary, we can open another google form and use similar method to
> > give free registrations to FOSS communities / schools.
> > But it will better to use different form, so we can keep track of what
> > kind of guests passes we will give them.
> We may directly give away passes to them when we visit colleges. We will
> just keep the count, not event need to maintain databases of their
> names.


I would suggest to keep a database i.e.  their names / email address so 
we can invite them to join our gnome-asia-list public mailing list , and 
be able to send them gnome.asia survey or gnome user survey later :)

Pockey


> > Please note :)
> > Pockey
> >
> >
> > > Besides, I would suggest not to limit any number of participants
> > > especially for our top three sponsors.
> > >
> > > Pockey
> > >
> > > > Thanks,
> > > > Akhil