Re: GNOME.Asia Summit - call for paper

[Bharath Acharya <abharath gnome org>]

On Wed, 2011-01-19 at 12:04 +0800, Pockey Lam wrote:
> On 01/19/2011 11:56 AM, Srinivasa Ragavan wrote:
> > On Tue, Jan 18, 2011 at 9:51 AM, Akhil Laddha<lakhil gnome org>  wrote:
> >> I have a small concern.
> >>
> >> We are thinking for keeping 'deadline for sponsorship' for companies by
> >> Feb 15, 2011. So when we notify speakers by Feb 13, 2011, we won't have
> >> much idea about total sponsorship. Later when speakers apply for travel
> >> subsidy, we may have to take decision based on the sponsorship what we
> >> would have received. I hope it will be fair to assume that we may not be
> >> able to sponsor all the notified speakers.
> > I honestly think that there should be no deadline for Call for
> > Sponsors. Given that the event happens in end of Q1 and beginning of
> > Q2 for many companies, they gonna take the decision at the very last
> > moment. But that shouldn't stop them from sponsoring to the event. You
> > can have a logical deadline with in which you can make decisions. Of
> > course you can revisit decision at times and offer people more
> > flexibility than before when you have more money at the end.
> >
> > -Srini.
> Hi Srini,
> 
> Thanks for your advice! Actually we also shared the same concern and 
> have discussed about it during the meeting yesterday, so the deadline of 
> call for sponsors will be as "late" as possible e.g. in mid March just 
> to give more time for us to find enough sponsors, we will not refuse any 
> sponsor eventhough they passed deadline, however, it is suggested that 
> we should have a "so called" deadline so as to notify our sponsors that 
> "if the deadline is passed, some printed materials may not carry their 
> logos."

I am pretty sure we can word that better. No one likes deadlines ;) My
only concern, should we just go and over commit to speakers to sponsor
them, because they'll have to start with their VISA preparations, or be
doubly sure we have enough sponsors and then start approving them?

One thing we all agree on, we can never put a hard deadline to sponsors.
Doesn't work that way with them. But the more they delay, the more it is
going to affect the Papers Committee decisions.

But I am ok with anything that has worked in the past for us. We can
follow whatever process we had for GNOME.Asia 2009 or 2010.

Regards,
Bharath

> 
> Thanks,
> Pockey
> 
> 
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