Re: Invite HK local team to join our IRC meeting

[Pockey Lam <pockeylam gnome org>]

Hi Brian,

Thanks for your comment.

Since deadline of submitting proposals will be 28 November, let's make 
the whole meeting of 23 November to be a "proposals update meeting".

We will invite Akhil / Abharath, Utian and HK team / Pockey to update us 
on the status of the proposals. And then there will be interaction 
between the potential hosts and the committee.

Each potential host (3 of them) will have 20 mins including status 
update and Q&A.

So for each team, I will ask them to prepare to update us on the status 
of the proposal in terms of venues, dates, target audiences, potential 
sponsors, budgeting, etc. (Max. 15 mins each) Then we can ask questions 
to each other and we can also give them advice as well.

The purpose is to let everybody meet before reading the proposal. It's 
kind of an interview as well. Since this GNOME 3.0 party will be a big 
event, it's better to meet every team before making a decision of which 
proposal the committee will take.

It's exciting to let HK team meet our committee as well as even their 
proposal is not selected this year, i would like to invite them to join 
the gnome-asia mailing list and gnome-asia-summit mailing list and they 
can definitely work on an upcoming GNOME.Asia Summit in Hong Kong one 
day. Same as the other hosts, the ones not selected this year will be 
working on our upcoming years' summit.

I have been discussing with the Hong Kong team lately on one question: 
the hotels / plane tickets in late April and early May will be higher 
due to holidays in HK / China (Easter and Labour Holiday - May holiday) 
and International Fare in Hong Kong when compared to Feb, March or late 
May.  They asked if the dates are flexible e.g. to change it to Feb, 
March or after end week of May, we can discuss more during the meeting 
today.

Pockey

On 11/16/2010 03:43 AM, Brian Cameron wrote:
> Pockey:
>
> > If it is okay for you, I would like to invite the Hong Kong team to join
> > our IRC meeting on 23rd November Tuesday to introduce them to you. What
> > do you think?
>
> The idea of having them attend the meeting sounds good to me.  However,
> I typically find that having guests at a meeting works best when there
> is an agenda prepared beforehand.  Will there be an agenda of topics
> that we will discuss together circulated before the meeting?  If
> possible, I think it would be helpful if the Hong Kong team could have
> some input in putting such an agenda together.
>
> Brian