Re: COSCUP/GNOME.Asia Summit 2010 IRC meeting preparation May 18, 13:30 UTC

[Ernest Chiang <dwchiang gmail com>]

Hi Pockey, Emily, and others in the Committee,

Please add one more agenda item into the IRC meeting today/tonight, and actually we agree to have the meeting at 10pm (2pm UTC) instead of 9:30pm (1:30pm UTC) because we need to move from Tossug to another place anyway we might as well do our friends in the U.S. a favor.

The agenda item to add is the following, and I prefer to have it as the first item:

- How to make decisions that needs agreement from both GASC and CT

The reason is that not every core member of CT can keep up with IRC discussions in English or express themselves accurately in English in IRC. Inspired by the way IRC time options were listed by Pockey, we prefer to take issues offline, elaborate a few options, and make a prioritized list of answers. Then I will bring this list to you to find a mutually agreeable solution.

With such a list in place, it becomes hard to vote. How many votes does it count? If it counts as 15 votes as CT has 15 group leaders, it outnumbers GASC already and voting is meaningless. If it counts as 1 vote that's obviously not fair.

The CT propose that instead of voting, we negotiate. GASC can also make a prioritized list of answers, and let me work with you on behalf of CT to find the most preferred solutions by matching these 2 lists. This matching should be done either on mails to both mailing lists or in a regular IRC meeting.

ernest,

On Mon, May 17, 2010 at 9:40 AM, Pockey Lam <pockey beijinglug org> wrote:

Hi Ernest and everybody,

Sure! Please find below the agenda for your reference and feel free to
add any point to discuss on your side.

Agenda:
1) Vote for a common tagline

Option 1: Open web and mobile technologies (by Brian)

Option 2: Web technology anywhere (by Timothy)
Option 3: Open Web, Open Mobile! (by Pockey)
Option 4: Gateway to open mobile web (by Pockey)
- 10 mins

2) Discuss about a common name of the event
  e.g. COSCUP / GNOME.Asia Summit 2010 - 10 mins

3) Discuss about web development - 10 mins

4) Budget updates - 10 mins

5) Update each others' progress - 10 mins each side (if time allow)

I keep the agenda short this time, so we can keep the meeting finished
within 1 hour from 13:30 UTC to 14:30 UTC :)

Details:

Date: Tuesday, May 18, 2010
Time: 13: 30 UTC
Server: irc.gimp.org
Channel: #asia-summit

Cheers,
Pockey

On Sun, 2010-05-16 at 23:02 +0800, Ernest Chiang wrote:
> Dear Pockey and everybody,
>
>
> We can discuss about meeting agenda at: (open to update as meeting
> agenda/meeting minutes)
> http://docs.google.com/Doc?docid=0AUQvFakzZ0V-ZGRucjR2d2tfMzA5Y3BrejRrYzY&hl=en
>
>
> We may still focus on common tag line, programs, sponsorship, websites
> related topics in the coming IRC meeting. :)
>
>
> Date: Tuesday, May 18, 2010
> Time: 13: 30 UTC
> Server: irc.gimp.org
> Channel: #asia-summit
>
>
>
>
> ernest,
>
>
> On Mon, May 10, 2010 at 12:14 PM, Pockey Lam <pockey beijinglug org>
> wrote:
>         Dear Ernest and everybody,
>
>         This is a reminder of the IRC meeting tomorrow:
>
>         Date: Tuesday, May 11, 2010
>
>         Time: 14: 00 UTC
>         Server: irc.gimp.org
>         Channel: #asia-summit
>
>         If possible, would you please ask your Web leader to join as
>         well, as
>         ours would like to discuss about the website. See you
>         tomorrow, thanks!
>
>         Regards,
>         Pockey
>
>         PS: Please see below email for the agenda.
>
>
>         >
>         > On Tue, May 4, 2010 at 12:08 PM, Pockey Lam
>         <pockey beijinglug org>
>         > wrote:
>         >         Dear Eunest, dear Pingooo,
>         >
>         >         Sorry for my late reply. Eventhough we haven't got
>         the
>         >         official reply
>         >         from the GNOME Board, most of our GNOME.Asia
>         committee members
>         >         already
>         >         voted for your proposal from COSCUP. We are very
>         sure that the
>         >         board
>         >         will approve and we will work together this year :)
>         Please
>         >         pass this
>         >         good news to your team!
>         >
>         >         In order to save time, we are in the middle of
>         calling for
>         >         sponsors and
>         >         get prepared to develop the website. Would you
>         please send us
>         >         your
>         >         proposal in read and write format like ODT?
>         >
>         >         Besides, we would like to start to have a weekly IRC
>         meeting
>         >         together
>         >         with you and any other contact person from COSCUP
>         starting
>         >         from next
>         >         Tuesday, May 11, 2010. The weekly meeting will be on
>         every
>         >         Tuesday. The
>         >         time will be 14: 00 UTC. I will let you know the IRC
>         channel
>         >         as soon as
>         >         possible.
>         >
>         >         The agenda for the first meeting would be :
>         >
>         >         1) Introduce core team and its responsibilities from
>         each side
>
>         >         2) Talk about the shared tag-line (Theme of the
>         co-event)
>
>         >         3) Discuss about website development and
>         registration system
>
>         >         4) Share information about sponsorship
>
>         >         5) Share information about speakers
>
>         >         6) Discuss about budgeting
>         >         7) Answer any question from COSCUP :) or anything
>         COSCUP may
>         >         want to
>         >         discuss
>         >
>
>         >         Representing the whole GNOME.Asia Committee, I would
>         like to
>         >         thank you
>         >         for all your efforts and we are really excited to
>         work with
>         >         you guys!
>         >
>         >         If you have any problem, please feel free to let us
>         know.
>         >
>         >         Regards,
>         >         Pockey
>
>         >
>
>
>