Hi!
Actually first paragraph refers to the volunteers involved in the
conference organization. I agree that "and developers" which follows should be
removed. And then in the second paragraph we're referring the
conference attendees/visitors. So do you think we should amend it and
replace attendees by visitors?
Thanks.
Fred
On 05/13/2010 04:30 AM, Brian Cameron wrote:
Pockey:
Looks really good. Some comments:
At the end of page 1 & the beginning of page 2 we say:
> As an immediate outcome you will have preferential access to
speaking
> opportunities, to a conference database of highly qualified
> volunteers
However, page 5 says:
> Organizers and event personnel will not provide any attendee's
> personal information to sponsors due to privacy acts.
We can't provide a database if we don't provide attendee's personal
information, can we?
Brian
I
have modified based on Brian's earlier comments. I also added a few
more pictures of our GAS past events in the 1st two pages.
Besides, replaced our package by using COSCUP CFS. Please find attached
the final proposal, if it is okay (no more other comment), I will send
it to COSCUP team as they asked for it.
Thanks,
Pockey
On Wed, 2010-05-12 at 14:33 +0800, Emily Chen wrote:
Hi
Pockey,
We should modify our package level to fix COSCUP's level. We are
similar to them, so easy to modify.
Thanks,
Emily
2010/5/12 Pockey Lam<pockey beijinglug org>
Dear all,
Please find below the meeting notes prepared by Ernest (who is
the
contact person from COSCUP for the co-organization) for the
IRC chat
yesterday with COSCUP team. I also copied him in the email,
please feel
free to ask question and continue the discussion.
COSCUP asked a few questions at the end:
7) Answer any question from COSCUP :) or anything COSCUP may
want
to discuss(Booth team) Need GAS provide information in the
future (Can
be discussed offline.)
* Will be there posters/DM/exhibits of GAS? (booth team
needs to
arrange the booth locations and layout.)
* ===> Answer from us: I think it's a co-event, we
should
share
the same posters / DM, for exhibitions with both logos
as
header, let's see if we can find any local community /
GNOME
developers to make one, what do u think?
* Need any power supply at GAS booth?
* ===> Answer from us: yes, definitely if we have
booths
* Need any power supply at GAS sponsors' booth?
* ===> Answer from us: yes for sponsors' booth if
there
is any
-Meeting-
Date: 5/11, 2010
Time: 22:00~ (TWN, UTC+8)
Format: IRC Meeting
Attendee:
Agenda:
1) Introduce core team and its responsibilities from each side
GASC side:
* Pockey Lam: GAS committee member, mainly responsible
for
marketing and promotion of the GAS event
* Emily Chen (program): start the GNOME.Asia since 2008,
working
in Sun China. GNOME foundation member and GNOME.Asia
Committee
member
* Fred: been involved in GNOME.Asia Summit since 2008
* yippi: Brian Cameron, the secretary for the GNOME
Foundation
board of directors. I am helping to provide operational
support
for organizing this event.
* Will LaShell (terral) (website): website and system
development,
founding member of the Asia Summit.
COSCUP Team (CT) side:
* Convenor: Jouston Huang
* Program committee chair: Bob Chao
* Sponsorship lead: Rex Tsai
* Web lead: medicalwei
* Web team member: Tim
* Advisors: pingooo
* Contact Window: Ernest Chiang
2) Talk about the shared tag-line (Theme of the co-event)
* proposal: "open web and mobile technologies" (To be
discussed
offline.)
3) Discuss about website development and registration system
* Website development
* Other than portal page, the website contents
are shared.
(possibly by linking)
*<pingooo>: Let me try to understand what
"shared" means.
Will http://coscup.org/2010/program and
http://gnome.asia/2010/program have identical
content?
<PockeyLam1>: pingooo: yes, same content,
maybe
even
point to the same webpage
<terral>: chihchun: that way each
conference
can keep
information specific to itself maintained
separately
* Registration system
* Combine the registrations into one.
* Adding a column to indicate the interest of
COSCUP and
GAS sessions in registration form.
* will have another conversations afterwards.
4) Share information about sponsorship
* Sponsorship Open Discussion Topics:
* Exchange CFS of both side.
* COSCUP -
http://dl.dropbox.com/u/343256/COSCUP2010-CFS-en.pdf
* GAS -
* Contacted:
* CT: Nokia, Samsung, KKBOX, Microsoft,
Yahoo!
Taiwan, Opera Taiwan, OpenFoundry,
Pixnet, III,
Trend Micro, Canonical, Google, Intel,
TTN,
Cavium Networks, Linpus, IBM, Novell
* GASC: Sun/Oracle, Mozilla, Google,
Intel
* Confirmed:
* Sponsoring for co-event.
* GAS's sponsorship levels and price tags will be
aligned
with COSCUP's CfS.
* Issues:
* profits shared as 50/50? (Refer to agenda
item#6.)
5) Share information about speakers
Information Sharing:
* (Same break time frames)
During the two-day joint-conference, there will be 2
tea breaks
and one lunch time each day. We need to keep these
three time
frames the same between GAS and COSCUP. Base on the
same three
break time frames, we can have different program time
slots for
GAS or COSCUP. (For example, if we have a 10:00-10:30
tea break,
both GAS and COSCUP have the same break time frame.
Then GAS can
have a 10:30-11:00& 11:00-11:30 sessions, and
COSCUP
has a
10:30-11:30 session.)
* (Opening& Closing)
We plan to have joint-opening at 09:10-09:20 on Day1,
10-min
duration, both GASC/CT team members can have a short
speech.
Closing will be at 17:00-17:30 on Day2. We can discuss
if we
have closing together or separately. (Based on the
history, we
have known that CT's closing may be very . and would
like to
share the joy with GAS:)
* (Program committee schedule)
1. COSCUP CfP is online and sending.
(http://coscup.org/2010/en/programs)
2. 6/18: deadline of CfP
3. 7/4: announce joint-conference agenda/program
* (Conference room arrangement)
There are 4 different size conference rooms. We propose
to
assign sessions to rooms based on popularity of
sessions,
determined by the number of registrants that pick a
session
during registration. Basically, we may not have
dedicated two
rooms for GAS and the other two for COSCUP. We can
arrange
meeting room based on popularity of sessions each
half-day.
(Event staff team will help to change/update
doorplates.)
Program Open Discussion Topics:
* plenary talks
* In the joint-conference proposal, it mentioned
about
"Plenary talks that span 2 tracks". It's also
possible
to "span 4 tracks" which may be helpful for
sponsorship
or marketing. Let's keep it as a open-mind
discussion
topic. If any of us (GASC or CT) may need one
span-4-tracks speech, the program committee of
both side
can discuss the practicability. :)
* 3 plenary talks and not more than 4 plenary
talks. (only
for diamond sponsor)
* scheduled 45 minutes for each plenary talk
(normal talk
is 30 minutes, BTW)
6) Discuss about budgeting
* COSCUP budget:
http://spreadsheets.google.com/ccc?key=0AvhuMZjf1PYpdDA3Y1o4SmVtMVNySkFCemN1TlB1ZkE&hl=zh_TW
* [TODO] we can mark which items are optional
*<yippi>: perhaps a weighted formula would work
best.
For
example. Perhaps 50% of the profits are split 50/50 and
50% of
the profits are divided by which team got the
sponsorship money.
<yippi>: or perhaps sponsorship money from
organizations which
are known to donate to both events are split 50/50, and
sponsorship money from events that are not typical
sponsors of
both events go to the organization that got the sponsor
* The formula proposal would be discussed offline
by email
list.
7) Answer any question from COSCUP :) or anything COSCUP may
want
to discuss(Booth team) Need GAS provide information in the
future (Can
be discussed offline.)
* Will be there posters/DM/exhibits of GAS? (booth team
needs to
arrange the booth locations and layout.)
* Need any power supply at GAS booth?
* Need any power supply at GAS sponsors' booth?
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