Dear all, I have modified based on Brian's earlier comments. I also added a few more pictures of our GAS past events in the 1st two pages. Besides, replaced our package by using COSCUP CFS. Please find attached the final proposal, if it is okay (no more other comment), I will send it to COSCUP team as they asked for it. Thanks, Pockey On Wed, 2010-05-12 at 14:33 +0800, Emily Chen wrote: > Hi Pockey, > > We should modify our package level to fix COSCUP's level. We are > similar to them, so easy to modify. > > Thanks, > Emily > 2010/5/12 Pockey Lam <pockey beijinglug org> > Dear all, > > Please find below the meeting notes prepared by Ernest (who is > the > contact person from COSCUP for the co-organization) for the > IRC chat > yesterday with COSCUP team. I also copied him in the email, > please feel > free to ask question and continue the discussion. > > COSCUP asked a few questions at the end: > > 7) Answer any question from COSCUP :) or anything COSCUP may > want > to discuss(Booth team) Need GAS provide information in the > future (Can > be discussed offline.) > > * Will be there posters/DM/exhibits of GAS? (booth team > needs to > arrange the booth locations and layout.) > * ===> Answer from us: I think it's a co-event, we should > share > the same posters / DM, for exhibitions with both logos > as > header, let's see if we can find any local community / > GNOME > developers to make one, what do u think? > > * Need any power supply at GAS booth? > * ===> Answer from us: yes, definitely if we have booths > > * Need any power supply at GAS sponsors' booth? > * ===> Answer from us: yes for sponsors' booth if there > is any > > -Meeting- > > Date: 5/11, 2010 > > Time: 22:00~ (TWN, UTC+8) > > Format: IRC Meeting > > Attendee: > > Agenda: > > > 1) Introduce core team and its responsibilities from each side > > GASC side: > > * Pockey Lam: GAS committee member, mainly responsible > for > marketing and promotion of the GAS event > > * Emily Chen (program): start the GNOME.Asia since 2008, > working > in Sun China. GNOME foundation member and GNOME.Asia > Committee > member > > * Fred: been involved in GNOME.Asia Summit since 2008 > > * yippi: Brian Cameron, the secretary for the GNOME > Foundation > board of directors. I am helping to provide operational > support > for organizing this event. > > * Will LaShell (terral) (website): website and system > development, > founding member of the Asia Summit. > > > COSCUP Team (CT) side: > > * Convenor: Jouston Huang > > * Program committee chair: Bob Chao > > * Sponsorship lead: Rex Tsai > > * Web lead: medicalwei > > * Web team member: Tim > > * Advisors: pingooo > > * Contact Window: Ernest Chiang > > > > 2) Talk about the shared tag-line (Theme of the co-event) > > > * proposal: "open web and mobile technologies" (To be > discussed > offline.) > > > 3) Discuss about website development and registration system > > * Website development > > * Other than portal page, the website contents > are shared. > (possibly by linking) > > * <pingooo>: Let me try to understand what > "shared" means. > Will http://coscup.org/2010/program and > http://gnome.asia/2010/program have identical > content? > <PockeyLam1>: pingooo: yes, same content, maybe > even > point to the same webpage > <terral>: chihchun: that way each conference > can keep > information specific to itself maintained > separately > > * Registration system > > * Combine the registrations into one. > > * Adding a column to indicate the interest of > COSCUP and > GAS sessions in registration form. > > * will have another conversations afterwards. > > > > 4) Share information about sponsorship > > > * Sponsorship Open Discussion Topics: > > * Exchange CFS of both side. > > * COSCUP - > > http://dl.dropbox.com/u/343256/COSCUP2010-CFS-en.pdf > > * GAS - > > * Contacted: > > * CT: Nokia, Samsung, KKBOX, Microsoft, > Yahoo! > Taiwan, Opera Taiwan, OpenFoundry, > Pixnet, III, > Trend Micro, Canonical, Google, Intel, > TTN, > Cavium Networks, Linpus, IBM, Novell > > * GASC: Sun/Oracle, Mozilla, Google, > Intel > > * Confirmed: > > * Sponsoring for co-event. > > * GAS's sponsorship levels and price tags will be > aligned > with COSCUP's CfS. > > * Issues: > > * profits shared as 50/50? (Refer to agenda > item#6.) > > > > 5) Share information about speakers > > Information Sharing: > > * (Same break time frames) > During the two-day joint-conference, there will be 2 > tea breaks > and one lunch time each day. We need to keep these > three time > frames the same between GAS and COSCUP. Base on the > same three > break time frames, we can have different program time > slots for > GAS or COSCUP. (For example, if we have a 10:00-10:30 > tea break, > both GAS and COSCUP have the same break time frame. > Then GAS can > have a 10:30-11:00 & 11:00-11:30 sessions, and COSCUP > has a > 10:30-11:30 session.) > > * (Opening & Closing) > We plan to have joint-opening at 09:10-09:20 on Day1, > 10-min > duration, both GASC/CT team members can have a short > speech. > Closing will be at 17:00-17:30 on Day2. We can discuss > if we > have closing together or separately. (Based on the > history, we > have known that CT's closing may be very . and would > like to > share the joy with GAS:) > > * (Program committee schedule) > 1. COSCUP CfP is online and sending. > (http://coscup.org/2010/en/programs) > 2. 6/18: deadline of CfP > 3. 7/4: announce joint-conference agenda/program > > * (Conference room arrangement) > There are 4 different size conference rooms. We propose > to > assign sessions to rooms based on popularity of > sessions, > determined by the number of registrants that pick a > session > during registration. Basically, we may not have > dedicated two > rooms for GAS and the other two for COSCUP. We can > arrange > meeting room based on popularity of sessions each > half-day. > (Event staff team will help to change/update > doorplates.) > > > Program Open Discussion Topics: > > * plenary talks > > * In the joint-conference proposal, it mentioned > about > "Plenary talks that span 2 tracks". It's also > possible > to "span 4 tracks" which may be helpful for > sponsorship > or marketing. Let's keep it as a open-mind > discussion > topic. If any of us (GASC or CT) may need one > span-4-tracks speech, the program committee of > both side > can discuss the practicability. :) > > * 3 plenary talks and not more than 4 plenary > talks. (only > for diamond sponsor) > > * scheduled 45 minutes for each plenary talk > (normal talk > is 30 minutes, BTW) > > > > 6) Discuss about budgeting > > * COSCUP budget: > > http://spreadsheets.google.com/ccc?key=0AvhuMZjf1PYpdDA3Y1o4SmVtMVNySkFCemN1TlB1ZkE&hl=zh_TW > > * [TODO] we can mark which items are optional > > * <yippi>: perhaps a weighted formula would work best. > For > example. Perhaps 50% of the profits are split 50/50 and > 50% of > the profits are divided by which team got the > sponsorship money. > <yippi>: or perhaps sponsorship money from > organizations which > are known to donate to both events are split 50/50, and > sponsorship money from events that are not typical > sponsors of > both events go to the organization that got the sponsor > > * The formula proposal would be discussed offline > by email > list. > > > > 7) Answer any question from COSCUP :) or anything COSCUP may > want > to discuss(Booth team) Need GAS provide information in the > future (Can > be discussed offline.) > > * Will be there posters/DM/exhibits of GAS? (booth team > needs to > arrange the booth locations and layout.) > > * Need any power supply at GAS booth? > > * Need any power supply at GAS sponsors' booth? > > > > > > > _______________________________________________ > asia-summit-list mailing list > asia-summit-list gnome org > http://mail.gnome.org/mailman/listinfo/asia-summit-list >
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