Re: The best meeting time, Vote now

[Brian Cameron <brian cameron oracle com>]

Emily:

Any of the times work well for me.   I have a slight preference for A or
B since I
prefer to stay up late than get up early.  :)

Brian


> We talked about changing the meeting time last night on IRC, since we 
> are from different time zone, we can think about the find a time fit for 
> everyone.
> 
> Check this link to see the time table:
> http://www.timeanddate.com/worldclock/meetingtime.html?month=5&day=18&year=2010&p1=197&p2=33&p3=241&p4=64 
> <http://www.timeanddate.com/worldclock/meetingtime.html?month=5&day=18&year=2010&p1=197&p2=33&p3=241&p4=64>
> 
> Here I propose four meeting time:
> 
> 
> A. UTC Time Tuesday, 01:00:00 (Beijing/taipei Tue 09:00 AM, Phoenix Mon 
> 6:00 PM, Chicago Mon 8:00PM)
> B. UTC Time Tuesday, 02:00:00 (Beijing/taipei Tue 10:00 AM, Phoenix Mon 
> 7:00 PM, Chicago Mon 9:00PM)
> C. UTC Time Tuesday, 13:00:00 (Beijing/taipei Tue 09:00 PM, Phoenix Tue 
> 6:00 AM, Chicago Tue 8:00AM)
> D. UTC Time Tuesday, 13:30:00 (Beijing/taipei Tue 09:30 PM, Phoenix Mon 
> 6:30 AM, Chicago Tue 8:30AM)
> 
> I will choose : B
> 
> Please vote your preferred meeting time.
> 
> -Emily
> 
> 2010/5/12 Pockey Lam <pockey beijinglug org <mailto:pockey beijinglug org>>
> 
>     Dear Ernest,
> 
>     Excellent! I have added asia-summit-list gnome org
>     <mailto:asia-summit-list gnome org> in this email. we can
>     definitely continue our discussion here.
> 
>     Action items:
>     1) Common tagline / theme for the co-event
>     our suggestion: open web and mobile technologies
>     2) change the IRC meeting time to Tuesday morning instead? is it okay
>     for you?
>     3) Detail budget breakdown with high / low budget estimation (and
>     optional cost choice)
>     4) I will send you our CFS once it's finalized
> 
>     Regards,
>     Pockey
> 
> 
>     Here is COSCUP Team members emails:
>      >
>      >
>      > * Convenor: Jouston Huang (jouston gmail com
>     <mailto:jouston gmail com>)
>      > * Program committee chair: Bob Chao (bobchao gmail com
>     <mailto:bobchao gmail com>)
>      > * Sponsorship lead: Rex Tsai (rex cc tsai gmail com
>     <mailto:rex cc tsai gmail com>)
>      > * Web lead: medicalwei (medicalwei gmail com
>     <mailto:medicalwei gmail com>)
>      > * Web team member: Tim (timdream gmail com
>     <mailto:timdream gmail com>)
>      > * Advisors: pingooo (ping nsr yeh gmail com
>     <mailto:ping nsr yeh gmail com>)
>      > * Contact Window: Ernest Chiang (dwchiang gmail com
>     <mailto:dwchiang gmail com>)
> 
>     On Wed, 2010-05-12 at 16:08 +0800, Ernest Chiang wrote:
>      > Dear Pockey,
>      >
>      >
>      > May we exchange the emails of meeting attendees yesterday?
>      > Then we can let each team to have their own follow-up discussions.
>      > Thanks!! :)
>      >
>      >
>      > Here is COSCUP Team members emails:
>      >
>      >
>      > * Convenor: Jouston Huang (jouston gmail com
>     <mailto:jouston gmail com>)
>      > * Program committee chair: Bob Chao (bobchao gmail com
>     <mailto:bobchao gmail com>)
>      > * Sponsorship lead: Rex Tsai (rex cc tsai gmail com
>     <mailto:rex cc tsai gmail com>)
>      > * Web lead: medicalwei (medicalwei gmail com
>     <mailto:medicalwei gmail com>)
>      > * Web team member: Tim (timdream gmail com
>     <mailto:timdream gmail com>)
>      > * Advisors: pingooo (ping nsr yeh gmail com
>     <mailto:ping nsr yeh gmail com>)
>      > * Contact Window: Ernest Chiang (dwchiang gmail com
>     <mailto:dwchiang gmail com>)
>      >
>      > ??? Ernest Chiang, PMP
>      > http://blog.ernestchiang.com
>      >
>      >
>      > On Wed, May 12, 2010 at 1:03 PM, Pockey Lam
>     <pockey beijinglug org <mailto:pockey beijinglug org>>
>      > wrote:
>      > Dear all,
>      >
>      > Please find below the meeting notes prepared by Ernest (who is
>      > the
>      > contact person from COSCUP for the co-organization) for the
>      > IRC chat
>      > yesterday with COSCUP team. I also copied him in the email,
>      > please feel
>      > free to ask question and continue the discussion.
>      >
>      > COSCUP asked a few questions at the end:
>      >
>      > 7) Answer any question from COSCUP :) or anything COSCUP may
>      > want
>      > to discuss(Booth team) Need GAS provide information in the
>      > future (Can
>      > be discussed offline.)
>      >
>      > * Will be there posters/DM/exhibits of GAS? (booth team
>      > needs to
>      > arrange the booth locations and layout.)
>      > * ===> Answer from us: I think it's a co-event, we should
>      > share
>      > the same posters / DM, for exhibitions with both logos
>      > as
>      > header, let's see if we can find any local community /
>      > GNOME
>      > developers to make one, what do u think?
>      >
>      > * Need any power supply at GAS booth?
>      > * ===> Answer from us: yes, definitely if we have booths
>      >
>      > * Need any power supply at GAS sponsors' booth?
>      > * ===> Answer from us: yes for sponsors' booth if there
>      > is any
>      >
>      > -Meeting-
>      >
>      > Date: 5/11, 2010
>      >
>      > Time: 22:00~ (TWN, UTC+8)
>      >
>      > Format: IRC Meeting
>      >
>      > Attendee:
>      >
>      > Agenda:
>      >
>      >
>      > 1) Introduce core team and its responsibilities from each side
>      >
>      > GASC side:
>      >
>      > * Pockey Lam: GAS committee member, mainly responsible
>      > for
>      > marketing and promotion of the GAS event
>      >
>      > * Emily Chen (program): start the GNOME.Asia since 2008,
>      > working
>      > in Sun China. GNOME foundation member and GNOME.Asia
>      > Committee
>      > member
>      >
>      > * Fred: been involved in GNOME.Asia Summit since 2008
>      >
>      > * yippi: Brian Cameron, the secretary for the GNOME
>      > Foundation
>      > board of directors. I am helping to provide operational
>      > support
>      > for organizing this event.
>      >
>      > * Will LaShell (terral) (website): website and system
>      > development,
>      > founding member of the Asia Summit.
>      >
>      >
>      > COSCUP Team (CT) side:
>      >
>      > * Convenor: Jouston Huang
>      >
>      > * Program committee chair: Bob Chao
>      >
>      > * Sponsorship lead: Rex Tsai
>      >
>      > * Web lead: medicalwei
>      >
>      > * Web team member: Tim
>      >
>      > * Advisors: pingooo
>      >
>      > * Contact Window: Ernest Chiang
>      >
>      >
>      >
>      > 2) Talk about the shared tag-line (Theme of the co-event)
>      >
>      >
>      > * proposal: "open web and mobile technologies" (To be
>      > discussed
>      > offline.)
>      >
>      >
>      > 3) Discuss about website development and registration system
>      >
>      > * Website development
>      >
>      > * Other than portal page, the website contents
>      > are shared.
>      > (possibly by linking)
>      >
>      > * <pingooo>: Let me try to understand what
>      > "shared" means.
>      > Will http://coscup.org/2010/program and
>      > http://gnome.asia/2010/program have identical
>      > content?
>      > <PockeyLam1>: pingooo: yes, same content, maybe
>      > even
>      > point to the same webpage
>      > <terral>: chihchun: that way each conference
>      > can keep
>      > information specific to itself maintained
>      > separately
>      >
>      > * Registration system
>      >
>      > * Combine the registrations into one.
>      >
>      > * Adding a column to indicate the interest of
>      > COSCUP and
>      > GAS sessions in registration form.
>      >
>      > * will have another conversations afterwards.
>      >
>      >
>      >
>      > 4) Share information about sponsorship
>      >
>      >
>      > * Sponsorship Open Discussion Topics:
>      >
>      > * Exchange CFS of both side.
>      >
>      > * COSCUP -
>      >
>      > http://dl.dropbox.com/u/343256/COSCUP2010-CFS-en.pdf
>      >
>      > * GAS -
>      >
>      > * Contacted:
>      >
>      > * CT: Nokia, Samsung, KKBOX, Microsoft,
>      > Yahoo!
>      > Taiwan, Opera Taiwan, OpenFoundry,
>      > Pixnet, III,
>      > Trend Micro, Canonical, Google, Intel,
>      > TTN,
>      > Cavium Networks, Linpus, IBM, Novell
>      >
>      > * GASC: Sun/Oracle, Mozilla, Google,
>      > Intel
>      >
>      > * Confirmed:
>      >
>      > * Sponsoring for co-event.
>      >
>      > * GAS's sponsorship levels and price tags will be
>      > aligned
>      > with COSCUP's CfS.
>      >
>      > * Issues:
>      >
>      > * profits shared as 50/50? (Refer to agenda
>      > item#6.)
>      >
>      >
>      >
>      > 5) Share information about speakers
>      >
>      > Information Sharing:
>      >
>      > * (Same break time frames)
>      > During the two-day joint-conference, there will be 2
>      > tea breaks
>      > and one lunch time each day. We need to keep these
>      > three time
>      > frames the same between GAS and COSCUP. Base on the
>      > same three
>      > break time frames, we can have different program time
>      > slots for
>      > GAS or COSCUP. (For example, if we have a 10:00-10:30
>      > tea break,
>      > both GAS and COSCUP have the same break time frame.
>      > Then GAS can
>      > have a 10:30-11:00 & 11:00-11:30 sessions, and COSCUP
>      > has a
>      > 10:30-11:30 session.)
>      >
>      > * (Opening & Closing)
>      > We plan to have joint-opening at 09:10-09:20 on Day1,
>      > 10-min
>      > duration, both GASC/CT team members can have a short
>      > speech.
>      > Closing will be at 17:00-17:30 on Day2. We can discuss
>      > if we
>      > have closing together or separately. (Based on the
>      > history, we
>      > have known that CT's closing may be very . and would
>      > like to
>      > share the joy with GAS:)
>      >
>      > * (Program committee schedule)
>      > 1. COSCUP CfP is online and sending.
>      > (http://coscup.org/2010/en/programs)
>      > 2. 6/18: deadline of CfP
>      > 3. 7/4: announce joint-conference agenda/program
>      >
>      > * (Conference room arrangement)
>      > There are 4 different size conference rooms. We propose
>      > to
>      > assign sessions to rooms based on popularity of
>      > sessions,
>      > determined by the number of registrants that pick a
>      > session
>      > during registration. Basically, we may not have
>      > dedicated two
>      > rooms for GAS and the other two for COSCUP. We can
>      > arrange
>      > meeting room based on popularity of sessions each
>      > half-day.
>      > (Event staff team will help to change/update
>      > doorplates.)
>      >
>      >
>      > Program Open Discussion Topics:
>      >
>      > * plenary talks
>      >
>      > * In the joint-conference proposal, it mentioned
>      > about
>      > "Plenary talks that span 2 tracks". It's also
>      > possible
>      > to "span 4 tracks" which may be helpful for
>      > sponsorship
>      > or marketing. Let's keep it as a open-mind
>      > discussion
>      > topic. If any of us (GASC or CT) may need one
>      > span-4-tracks speech, the program committee of
>      > both side
>      > can discuss the practicability. :)
>      >
>      > * 3 plenary talks and not more than 4 plenary
>      > talks. (only
>      > for diamond sponsor)
>      >
>      > * scheduled 45 minutes for each plenary talk
>      > (normal talk
>      > is 30 minutes, BTW)
>      >
>      >
>      >
>      > 6) Discuss about budgeting
>      >
>      > * COSCUP budget:
>      >
>      >
>     http://spreadsheets.google.com/ccc?key=0AvhuMZjf1PYpdDA3Y1o4SmVtMVNySkFCemN1TlB1ZkE&hl=zh_TW
>     <http://spreadsheets.google.com/ccc?key=0AvhuMZjf1PYpdDA3Y1o4SmVtMVNySkFCemN1TlB1ZkE&hl=zh_TW>
>      >
>      > * [TODO] we can mark which items are optional
>      >
>      > * <yippi>: perhaps a weighted formula would work best.
>      > For
>      > example. Perhaps 50% of the profits are split 50/50 and
>      > 50% of
>      > the profits are divided by which team got the
>      > sponsorship money.
>      > <yippi>: or perhaps sponsorship money from
>      > organizations which
>      > are known to donate to both events are split 50/50, and
>      > sponsorship money from events that are not typical
>      > sponsors of
>      > both events go to the organization that got the sponsor
>      >
>      > * The formula proposal would be discussed offline
>      > by email
>      > list.
>      >
>      >
>      >
>      > 7) Answer any question from COSCUP :) or anything COSCUP may
>      > want
>      > to discuss(Booth team) Need GAS provide information in the
>      > future (Can
>      > be discussed offline.)
>      >
>      > * Will be there posters/DM/exhibits of GAS? (booth team
>      > needs to
>      > arrange the booth locations and layout.)
>      >
>      > * Need any power supply at GAS booth?
>      >
>      > * Need any power supply at GAS sponsors' booth?
>      >
>      >
>      >
>      >
>      >
>      >
>      >
>      >
> 
> 
> 
> 
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