> Hi all,
>
> We talked about changing the meeting time last night on IRC, since we are
> from different time zone, we can think about the find a time fit for
> everyone.
>
> Check this link to see the time table:
>
http://www.timeanddate.com/worldclock/meetingtime.html?month=5&day=18&year=2010&p1=197&p2=33&p3=241&p4=64
>
> Here I propose four meeting time:
>
>
> A. UTC Time Tuesday, 01:00:00 (Beijing/taipei Tue 09:00 AM, Phoenix Mon
> 6:00 PM, Chicago Mon 8:00PM)
> B. UTC Time Tuesday, 02:00:00 (Beijing/taipei Tue 10:00 AM, Phoenix Mon
> 7:00 PM, Chicago Mon 9:00PM)
> C. UTC Time Tuesday, 13:00:00 (Beijing/taipei Tue 09:00 PM, Phoenix Tue
> 6:00 AM, Chicago Tue 8:00AM)
> D. UTC Time Tuesday, 13:30:00 (Beijing/taipei Tue 09:30 PM, Phoenix Mon
> 6:30 AM, Chicago Tue 8:30AM)
>
> I will choose : B
>
> Please vote your preferred meeting time.
>
> -Emily
>
> 2010/5/12 Pockey Lam <
pockey beijinglug org>
>>
>> Dear Ernest,
>>
>> Excellent! I have added
asia-summit-list gnome org in this email. we can
>> definitely continue our discussion here.
>>
>> Action items:
>> 1) Common tagline / theme for the co-event
>> our suggestion: open web and mobile technologies
>> 2) change the IRC meeting time to Tuesday morning instead? is it okay
>> for you?
>> 3) Detail budget breakdown with high / low budget estimation (and
>> optional cost choice)
>> 4) I will send you our CFS once it's finalized
>>
>> Regards,
>> Pockey
>>
>>
>> Here is COSCUP Team members emails:
>> >
>> >
>> > * Convenor: Jouston Huang (
jouston gmail com)
>> > * Program committee chair: Bob Chao (
bobchao gmail com)
>> > * Sponsorship lead: Rex Tsai (
rex cc tsai gmail com)
>> > * Web lead: medicalwei (
medicalwei gmail com)
>> > * Web team member: Tim (
timdream gmail com)
>> > * Advisors: pingooo (
ping nsr yeh gmail com)
>> > * Contact Window: Ernest Chiang (
dwchiang gmail com)
>>
>> On Wed, 2010-05-12 at 16:08 +0800, Ernest Chiang wrote:
>> > Dear Pockey,
>> >
>> >
>> > May we exchange the emails of meeting attendees yesterday?
>> > Then we can let each team to have their own follow-up discussions.
>> > Thanks!! :)
>> >
>> >
>> > Here is COSCUP Team members emails:
>> >
>> >
>> > * Convenor: Jouston Huang (
jouston gmail com)
>> > * Program committee chair: Bob Chao (
bobchao gmail com)
>> > * Sponsorship lead: Rex Tsai (
rex cc tsai gmail com)
>> > * Web lead: medicalwei (
medicalwei gmail com)
>> > * Web team member: Tim (
timdream gmail com)
>> > * Advisors: pingooo (
ping nsr yeh gmail com)
>> > * Contact Window: Ernest Chiang (
dwchiang gmail com)
>> >
>> > 蔣鐙緯 Ernest Chiang, PMP
>> >
http://blog.ernestchiang.com
>> >
>> >
>> > On Wed, May 12, 2010 at 1:03 PM, Pockey Lam <
pockey beijinglug org>
>> > wrote:
>> > Dear all,
>> >
>> > Please find below the meeting notes prepared by Ernest (who is
>> > the
>> > contact person from COSCUP for the co-organization) for the
>> > IRC chat
>> > yesterday with COSCUP team. I also copied him in the email,
>> > please feel
>> > free to ask question and continue the discussion.
>> >
>> > COSCUP asked a few questions at the end:
>> >
>> > 7) Answer any question from COSCUP :) or anything COSCUP may
>> > want
>> > to discuss(Booth team) Need GAS provide information in the
>> > future (Can
>> > be discussed offline.)
>> >
>> > * Will be there posters/DM/exhibits of GAS? (booth team
>> > needs to
>> > arrange the booth locations and layout.)
>> > * ===> Answer from us: I think it's a co-event, we should
>> > share
>> > the same posters / DM, for exhibitions with both logos
>> > as
>> > header, let's see if we can find any local community /
>> > GNOME
>> > developers to make one, what do u think?
>> >
>> > * Need any power supply at GAS booth?
>> > * ===> Answer from us: yes, definitely if we have booths
>> >
>> > * Need any power supply at GAS sponsors' booth?
>> > * ===> Answer from us: yes for sponsors' booth if there
>> > is any
>> >
>> > -Meeting-
>> >
>> > Date: 5/11, 2010
>> >
>> > Time: 22:00~ (TWN, UTC+8)
>> >
>> > Format: IRC Meeting
>> >
>> > Attendee:
>> >
>> > Agenda:
>> >
>> >
>> > 1) Introduce core team and its responsibilities from each side
>> >
>> > GASC side:
>> >
>> > * Pockey Lam: GAS committee member, mainly responsible
>> > for
>> > marketing and promotion of the GAS event
>> >
>> > * Emily Chen (program): start the GNOME.Asia since 2008,
>> > working
>> > in Sun China. GNOME foundation member and GNOME.Asia
>> > Committee
>> > member
>> >
>> > * Fred: been involved in GNOME.Asia Summit since 2008
>> >
>> > * yippi: Brian Cameron, the secretary for the GNOME
>> > Foundation
>> > board of directors. I am helping to provide operational
>> > support
>> > for organizing this event.
>> >
>> > * Will LaShell (terral) (website): website and system
>> > development,
>> > founding member of the Asia Summit.
>> >
>> >
>> > COSCUP Team (CT) side:
>> >
>> > * Convenor: Jouston Huang
>> >
>> > * Program committee chair: Bob Chao
>> >
>> > * Sponsorship lead: Rex Tsai
>> >
>> > * Web lead: medicalwei
>> >
>> > * Web team member: Tim
>> >
>> > * Advisors: pingooo
>> >
>> > * Contact Window: Ernest Chiang
>> >
>> >
>> >
>> > 2) Talk about the shared tag-line (Theme of the co-event)
>> >
>> >
>> > * proposal: "open web and mobile technologies" (To be
>> > discussed
>> > offline.)
>> >
>> >
>> > 3) Discuss about website development and registration system
>> >
>> > * Website development
>> >
>> > * Other than portal page, the website contents
>> > are shared.
>> > (possibly by linking)
>> >
>> > * <pingooo>: Let me try to understand what
>> > "shared" means.
>> > Will
http://coscup.org/2010/program and
>> >
http://gnome.asia/2010/program have identical
>> > content?
>> > <PockeyLam1>: pingooo: yes, same content, maybe
>> > even
>> > point to the same webpage
>> > <terral>: chihchun: that way each conference
>> > can keep
>> > information specific to itself maintained
>> > separately
>> >
>> > * Registration system
>> >
>> > * Combine the registrations into one.
>> >
>> > * Adding a column to indicate the interest of
>> > COSCUP and
>> > GAS sessions in registration form.
>> >
>> > * will have another conversations afterwards.
>> >
>> >
>> >
>> > 4) Share information about sponsorship
>> >
>> >
>> > * Sponsorship Open Discussion Topics:
>> >
>> > * Exchange CFS of both side.
>> >
>> > * COSCUP -
>> >
>> >
http://dl.dropbox.com/u/343256/COSCUP2010-CFS-en.pdf
>> >
>> > * GAS -
>> >
>> > * Contacted:
>> >
>> > * CT: Nokia, Samsung, KKBOX, Microsoft,
>> > Yahoo!
>> > Taiwan, Opera Taiwan, OpenFoundry,
>> > Pixnet, III,
>> > Trend Micro, Canonical, Google, Intel,
>> > TTN,
>> > Cavium Networks, Linpus, IBM, Novell
>> >
>> > * GASC: Sun/Oracle, Mozilla, Google,
>> > Intel
>> >
>> > * Confirmed:
>> >
>> > * Sponsoring for co-event.
>> >
>> > * GAS's sponsorship levels and price tags will be
>> > aligned
>> > with COSCUP's CfS.
>> >
>> > * Issues:
>> >
>> > * profits shared as 50/50? (Refer to agenda
>> > item#6.)
>> >
>> >
>> >
>> > 5) Share information about speakers
>> >
>> > Information Sharing:
>> >
>> > * (Same break time frames)
>> > During the two-day joint-conference, there will be 2
>> > tea breaks
>> > and one lunch time each day. We need to keep these
>> > three time
>> > frames the same between GAS and COSCUP. Base on the
>> > same three
>> > break time frames, we can have different program time
>> > slots for
>> > GAS or COSCUP. (For example, if we have a 10:00-10:30
>> > tea break,
>> > both GAS and COSCUP have the same break time frame.
>> > Then GAS can
>> > have a 10:30-11:00 & 11:00-11:30 sessions, and COSCUP
>> > has a
>> > 10:30-11:30 session.)
>> >
>> > * (Opening & Closing)
>> > We plan to have joint-opening at 09:10-09:20 on Day1,
>> > 10-min
>> > duration, both GASC/CT team members can have a short
>> > speech.
>> > Closing will be at 17:00-17:30 on Day2. We can discuss
>> > if we
>> > have closing together or separately. (Based on the
>> > history, we
>> > have known that CT's closing may be very . and would
>> > like to
>> > share the joy with GAS:)
>> >
>> > * (Program committee schedule)
>> > 1. COSCUP CfP is online and sending.
>> > (
http://coscup.org/2010/en/programs)
>> > 2. 6/18: deadline of CfP
>> > 3. 7/4: announce joint-conference agenda/program
>> >
>> > * (Conference room arrangement)
>> > There are 4 different size conference rooms. We propose
>> > to
>> > assign sessions to rooms based on popularity of
>> > sessions,
>> > determined by the number of registrants that pick a
>> > session
>> > during registration. Basically, we may not have
>> > dedicated two
>> > rooms for GAS and the other two for COSCUP. We can
>> > arrange
>> > meeting room based on popularity of sessions each
>> > half-day.
>> > (Event staff team will help to change/update
>> > doorplates.)
>> >
>> >
>> > Program Open Discussion Topics:
>> >
>> > * plenary talks
>> >
>> > * In the joint-conference proposal, it mentioned
>> > about
>> > "Plenary talks that span 2 tracks". It's also
>> > possible
>> > to "span 4 tracks" which may be helpful for
>> > sponsorship
>> > or marketing. Let's keep it as a open-mind
>> > discussion
>> > topic. If any of us (GASC or CT) may need one
>> > span-4-tracks speech, the program committee of
>> > both side
>> > can discuss the practicability. :)
>> >
>> > * 3 plenary talks and not more than 4 plenary
>> > talks. (only
>> > for diamond sponsor)
>> >
>> > * scheduled 45 minutes for each plenary talk
>> > (normal talk
>> > is 30 minutes, BTW)
>> >
>> >
>> >
>> > 6) Discuss about budgeting
>> >
>> > * COSCUP budget:
>> >
>> >
>> >
http://spreadsheets.google.com/ccc?key=0AvhuMZjf1PYpdDA3Y1o4SmVtMVNySkFCemN1TlB1ZkE&hl=zh_TW
>> >
>> > * [TODO] we can mark which items are optional
>> >
>> > * <yippi>: perhaps a weighted formula would work best.
>> > For
>> > example. Perhaps 50% of the profits are split 50/50 and
>> > 50% of
>> > the profits are divided by which team got the
>> > sponsorship money.
>> > <yippi>: or perhaps sponsorship money from
>> > organizations which
>> > are known to donate to both events are split 50/50, and
>> > sponsorship money from events that are not typical
>> > sponsors of
>> > both events go to the organization that got the sponsor
>> >
>> > * The formula proposal would be discussed offline
>> > by email
>> > list.
>> >
>> >
>> >
>> > 7) Answer any question from COSCUP :) or anything COSCUP may
>> > want
>> > to discuss(Booth team) Need GAS provide information in the
>> > future (Can
>> > be discussed offline.)
>> >
>> > * Will be there posters/DM/exhibits of GAS? (booth team
>> > needs to
>> > arrange the booth locations and layout.)
>> >
>> > * Need any power supply at GAS booth?
>> >
>> > * Need any power supply at GAS sponsors' booth?
>> >
>> >
>> >
>> >
>> >
>> >
>> >
>> >
>>
>
>
