On Fri, 2010-07-16 at 00:21 +0800, Ernest Chiang wrote:
> Dear Pockey,
>
>
> Here I summarized the feedbacks of our team members, and try to
> organize our inputs below. Hope it can help both teams to exchange
> inputs and possible ways on funding/budgeting related topics :)
>
> First, four clarifications before inputs:
>
> 0. We trust GASC's good will toward the co-event. It is ok if after a
> best effort GASC can't get additional funding. We'll survive.
>
>
> 1. The request for additional contribution is mostly due to imbalance,
> and less on overbooking. We sensed this issue 5 weeks ago when the
> raised fund was US$21.7K : US$1K and the projected total cost was US
> $30K [1], but we had hopes that GASC would eventually raise adequate
> fund. We were overwhelmed with talk over-submission, program, sponsors
> and registration overbooking to come back to this issue until July 10.
>
> [1] IRC meeting minutes 20100525
>
>
> 2. This is a request toward GASC, not the GNOME Foundation. We'd like
> to see GASC's effort toward splitting the shared cost in a ratio not
> too far away from the 61% : 39% time slot allocation, which fairly
> represents the shared cost. It doesn't matter to COSCUP Team whether
> GASC gets it from the GNOME Foundation or elsewhere.
>
> 3. We don't need to rush to get the fund before the event. We can use
> the COSCUP reserve to help the cash flow. It proves the necessity of
> sufficient reserve. We'll be fine if the fund can be sent to us in
> October.
>
>
>
> Now onto the numbers. The exchange rate is assumed to be 32 TWD = 1
> USD. All numbers are subject to minor adjustments when the shared cost
> is fully settled and exchange rate fixed.
>
> A. The shared cost is about US$28K for 700 attendees and about US$32K
> for 1000 attendees.
>
> B. COSCUP Team raised US$42K with its own cost of US$10K, including US
> $4.9K for travel expenses of quality speakers.
>
> C. As it stands now, the contribution toward shared cost is US$32K +
> US$5K which is already sufficient.
>
>
>
> We like Brian's idea of matching, and the following options are the
> matching we would like to see happening: based on total contributions
> instead of differentials.
>
>
> Now comes 3 options for you to consider.
>
> Opiton 1. If GASC contributes US$10K more, the ratio is not too far
> from 61% : 39%. We'll have surplus and each side can take some fund
> back after the event is over.
>
> Option 2. Or, to make it simpler, GASC can contribute US$7.5K more to
> make it US$12.5K, and COSCUP Team contributes US$19.5K. The shared
> cost is fully covered 61% : 39% and there will be no surplus. Whatever
> amount COSCUP Team raised in addition to US$19.5K belongs to COSCUP
> Team.
>
> Option 3. If that's still difficult, COSCUP Team can agree to fully
> absorb the extra cost of expanding to 1000 people. GASC can contribute
> US$5.9K more to make it US$10.9K as 39% of US$28K. COSCUP Team
> contributes US$17.1K, and the rest of what COSCUP Team raised belong
> to COSCUP Team.
>
>
> Of course, there is always the option that GASC can't secure
> additional funding. We'll survive and accept it full heartedly knowing
> that GASC has done its best :)
>
> Thanks,
>
> Ernest
>
> p.s. The "confrontational" tone Brian pointed out was due to repeated
> disrespect toward the COSCUP Team's knowledge of local environment
> that pingooo saw in the IRC meeting. pingooo had to be straight in the
> meeting, but we're putting it aside for now.
>
> p.p.s. We don't want to look too deep into brand values. Interested
> parties can try to look for evidence of the brand values of
> GNOME.Asia/GNOME and COSCUP in Taiwan.
>
>
>
>
> On Wed, Jul 14, 2010 at 1:33 PM, Pockey <
pockey beijinglug org> wrote:
> Dear Ernest,
>
> Please discuss internally and get back to us if Brian's
> suggestion is
> okay on your side. So that we will apply immediately to the
> GNOME
> Foundation as the process can be timely.
>
> Besides, please remind Rex to send COSCUP account details to
> us as well.
> Thanks!
>
> Regards,
> Pockey
>
>
> On Wed, 2010-07-14 at 13:26 +0800, Ernest Chiang wrote:
> > Dear Pockey,
> >
> >
> > Thanks for the reminder :)
> >
> >
> > Dear Team,
> >
> >
> > FYI, from Brian.
> >
> >
> >
> >
> > ernest,
> >
> > On Wed, Jul 14, 2010 at 12:01 PM, Pockey
> <
pockey beijinglug org>
> > wrote:
> > Dear Ernest,
> >
> > I am not sure the coscup google group received this
> email from
> > Brian as
> > we may not have the right to post message, please
> help to
> > deliver the
> > email to the team, thanks!
> >
> > Regards,
> > Pockey
> >
> >
> > -------- Forwarded Message --------
> > From: Brian Cameron <
brian cameron oracle com>
> > To: asia-summit-list <
asia-summit-list gnome org>,
> COSCUP
> > <
coscup googlegroups com>
> > Subject: COSCUP / GNOME.Asia Needing Funding
> > Date: Tue, 13 Jul 2010 14:37:41 -0500
> >
> > Unfortunately I do not think that we were able to
> come to a
> > good
> > consensus about what to do about the fact that the
> event is
> > needing
> > funding at the IRC meeting today. I think that in
> order to
> > best move
> > forward, we need to work together to create a good
> plan. I
> > feel that
> > the confrontational tone we have been having is not
> productive
> > towards
> > our working together or towards seeking additional
> funding
> > from The
> > GNOME Foundation. If we can more clearly make
> decisions
> > together and
> > work together, then I think we are far more likely
> to find a
> > solution
> > to our problems.
> >
> > Due to last-minute overbooking, the event needs as
> much as
> > $10,000
> > (USD). Also, it seems there is some concern that
> because
> > GNOME has
> > not raised as much funding as COSCUP that GNOME
> should
> > consider
> > providing more money.
> >
> > However, please keep in mind that The GNOME
> Foundation is
> > already
> > providing over $5,000 (USD) to cover travel expenses
> to ensure
> > quality
> > speakers at the event. The GNOME Foundation is also
> providing
> > its
> > brand to the event. It is hard to calculate the
> value of the
> > brand,
> > but it surely improves the visibility and the
> relevance of the
> > event.
> >
> > While it is true that the funding is not as balanced
> as we
> > would like,
> > it is also not realistic to expect that The GNOME
> Foundation
> > is in a
> > position to solve this problem as much as we might
> hope.
> > Asking The
> > GNOME Foundation for an additional $10,000 is a lot
> of money
> > and I
> > think that The GNOME Foundation would have a hard
> time
> > budgeting
> > for this, especially at the last minute.
> >
> > The GNOME Foundation does want the event to be
> successful, and
> > will
> > seriously consider any proposed request for money.
> However,
> > we do not
> > have much time, and I would like to help suggest
> ways to put
> > together a
> > proposal that is most likely to be approved. As I
> say above,
> > I do not
> > think $10,000 is realistic.
> >
> > Therefore, I think if we could come up with a plan
> to share
> > the burden
> > of these unexpected last minute costs, then it would
> be much
> > more
> > likely and possible for The GNOME Foundation to
> contribute and
> > help
> > with the situation.
> >
> > Here is a suggestion.
> >
> > 1) We find a way to trim the budget by $2,000.
> >
> > 2) If possible, we make an effort to get additional
> funds.
> > This
> > could involve seeking additional sponsorship
> money or by
> > getting
> > money at the door.
> >
> > Perhaps we could print out a brochure explaining
> that the
> > event
> > relies on donations and ask each person as they
> enter to
> > make a small
> > donation to help cover costs. Perhaps we could
> plan to
> > sell
> > more merchandise, drinks or snacks for a small
> profit.
> >
> > 3) We agree to provide matching funds. We split the
> remaining
> > $8,000
> > so that The GNOME Foundation pays half and the
> other half
> > comes from
> > COSCUP savings, and we each contribute $4,000.
> If my math
> > is right,
> > this would mean that COSCUP raised $44,000 and
> GAS $9,000,
> > so COSCUP
> > could plan to keep a large percentage (83%) of
> the profits.
> >
> > Since the planned revenue from the event is
> $5,000, this
> > means
> > COSCUP should get $4,150 to cover the $4,000
> expense. Plus
> > if we do
> > #2 above and make an effort to increase revenue,
> the event
> > could
> > easily be more profitable and provide more
> savings.
> >
> > With this sort of plan, we share the burden and it
> is clear
> > that we are
> > working together to solve the problem in a fiscally
> > responsible manner.
> > I think this sort of arrangement would be far more
> likely to
> > be approved
> > by The GNOME Foundation than just asking for
> $10,000.
> >
> > But this is a suggestion. I am sure that there are
> other ways
> > we could
> > plan to deal with these costs that would also be
> reasonable.
> >
> > Brian
> >
> >
> > _______________________________________________
> > asia-summit-list mailing list
> >
asia-summit-list gnome org
> >
>
http://mail.gnome.org/mailman/listinfo/asia-summit-list
> >
> >
> >
>
>
>
