Re: Applications processed + future renewals

[Eric Baudais <baudais kkpsi org>]

On Sat, May 31, 2003 at 12:53:45PM +0200, Vincent Untz wrote:
> Le Fri, 30 May 2003 17:23:48 -0700 (PDT), Andy Tai a ecrit :
>
> > You mean to end on Aug 31, 2003, right?
>
> Yes, of course ;-)
>
> > I don't know if that is compatible with the bylaws. 
> > If we (meaning the membership committee as an entity,
> > regardless of the people in the committee) have
> > promised a two year membership interval, then we
> > cannot end it prematurely... I think.
>
> I totally agree, but I'm a bit concerned because it may be difficult for
> us to tell a bunch of people every month that they have to renew their
> membership. If we find a way to do this automatically, then that's
> perfect, but right now, we'll have to do this manually. And I'm not sure
> we'll be able to do this manually every month.

With a two year membership all members who were approved in 2001 will be 
up for renewal.  This is not a lot of people.  For October we will only 
have 53 renewals and for September there are only 8 renewals.  The 
majority of people were renewed in 2002 so this is essentially an off 
year for renewals.  Next year we will need to process a lot more 
renewals.
 
> A solution to that problem would be to move the list of members in some
> database and many things would be far easier. I think it might be a good
> step (we'd no longer have to write things in some flat files, we could
> justhave a simple web interfaces, etc.), but I won't have time to make
> some experiments before July/August.

I think this would help keeping track of who needs to renew their 
membership as well as automatically sending out renewal notices and 
general election announcements to the membership.  The project sounds 
interesting and I might take a look at it this month.

Eric Baudais