On Tue, Sep 12, 2017 at 1:59 AM, Nuritzi Sanchez
<nuritzis stanfordalumni org> wrote:
>>
>> I don't think there's *that* much to do, but maybe I've been
>> misinformed? What sorts of things do you think need planning that I'm
>> not thinking of? I wasn't at the last "las-gnome", so I don't know if
>> planning includes finding lodging for folks, etc... LMK what you had
>> in mind, and I can tell you how much I can handle.
>
>
> Creating a formal bid should give you a good idea of everything a local team
> would need to do. Here's a folder with all of the stuff we put together for
> our plan to hold it in San Francisco.
I've got cycles for parts as described below. If others want to help
with the other bits, that works for me, otherwise we can have it be
run without as much hand holding for attendees, or do it elsewhere. By
hand-holding I mean, attendees will have to organize travel
themselves, etc...
Yeah, I think that's fine. We didn't talk about how many attendees to plan on right? I want to target about 80 people if we can.
>
> Looking at the bid, here are most of the parts that the local team would
> need to do if we proceed with Montreal:
>
> Finding local groups that might want to attend and/or sponsor
> Advertising at local universities to attract student attendees
> Updating the website with relevant info around travel and venue
No cycles, sorry. Others welcome to.
I will see if I can help out here. But it would help if we can get a local person to help.
> Securing a venue, ideally with about 3 rooms: 1 for talks, 2 for breakout
> sessions / unconference
This I can do. No problem.
Excellent.
> Helping to get equipment needed for the event (tables, chairs, whiteboards,
Should be good. Only have one projector though. Will need a bit of
help the day of to move chairs around.
Might need funds/help if we need more than 50 chairs. (I'll count, we
have at least 50)
Can we add some tables?
> banners, signs, etc)
No cycles.
We can handle that. In fact, we had a process already.
> Planning some social events for attendees
I can plan one. If you need more, you'd have to help.
Lets see if we can get our sponsors to do something. I used the roof of my apartment for one. It was a great time!
> Finding dining options
Yep here as well.
Great!
> Finding accommodation options nearby, especially for sponsored attendees
>>
No cycles.
Can someone else in the local team handle this?
Can we put a target one when we can put in a formal bid? I need to start ramping on fundraising and that will be hard to do if we don't have at least some idea of where it will be and when.
sri
LMK,
Thanks,
James
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