I don’t see why we can’t have him as the headline speaker for the third day…On 25 Jul 2016, at 12:42 PM, Nuritzi Sanchez <nuritzis stanfordalumni org> wrote:_______________________________________________Hi All,Thanks for getting together for a special meeting today. It was productive, and we have some clear next steps. Meeting notes are below and I've also added them to our main initiative page: https://etherpad.gnome.org/p/westcoasthackfest2016I still think that it's a little weird to have Asheesh as a standalone speaker on the schedule page. What should we do with him? Keep him there and then add the other speakers when we approve them on August 1st?I'm including the local team here so that they're in the loop. Welcome! Local team - if you can sign up for the LAS GNOME mailing list and let us know when you're signed up, that would be fantastic!Thank you!Best,NuritziMeeting on July 25thAttendees: Sri, Teresa, Nuritzi, Adelia, Alexandre, Cosimo, Zana, Doug.Here's a summary of our call and next steps:Summary:We've decided to have 3 days of core conference, as originally planned. Talks will happen in the mornings, and afternoons will be dedicated to an unconference. See schedule below, and on google docs: https://goo.gl/gFIU3X.Registration fees will be waived for all participants to encourage more people to attend. Automatic refunds will be issued to those who have already signed up and paid. However, they will be notified that they can donate the money and potentially receive a tax write-off.Once we have made the important changes to the website and registration page, we'll do a blast on Wednesday, July 26th to promote the event and let people know about the changes. We will also remind people to submit talks.The talks committee should meet during the week of August 1st to select talks and announce them the following week. This means we can advertise speakers in mid-August. We didn't talk about this on the call but I think it's important to address and this is my proposal.Next Steps(need to complete by Weds, July 26th):@Sri
- Work with Patrick and Tom to get rid of the registration fees on the registration page and automatically refund anyone who has already paid. Set up donations like those for GUADEC.
- Ask Karen about tax-deductible donations, if we can advertise that, start promoting.
- Send Teresa the existing budget.
@Nuritzi
- Finalize Sponsorship levels (without t-shirt rewards) and update website with this info. Contact Jeff about updating the PDF he made.
@Alexandre
- Update schedule page on website: https://goo.gl/gFIU3X (and pasted below)
@Teresa
- Help refresh the conference budget. Please look into t-shirt costs, especially with multiple logos / colors on back. We also really need to figure out the internet costs asap.
@Meg
- Add email addresses to contacts: https://goo.gl/pbKOMx
@Adelia (sorry, I volunteered you :) If you can't just let us know)
- Go over the website and see if there are any other changes to the existing copy we need to make.
Schedule
Core Conference: Monday, September 19 - Wednesday, September 21BoFs and Hackfest space available: Thursday, September 22 & Friday, September 23Conference Schedule (9 am - 5 pm)
1 kickoff, 5 or 6 talks, 2 headlines
Day 1 - Monday
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