Summary:We've decided to have 3 days of core conference, as originally planned. Talks will happen in the mornings, and afternoons will be dedicated to an unconference. See schedule below, and on google docs: https://goo.gl/gFIU3X.Registration fees will be waived for all participants to encourage more people to attend. Automatic refunds will be issued to those who have already signed up and paid. However, they will be notified that they can donate the money and potentially receive a tax write-off.
Once we have made the important changes to the website and registration page, we'll do a blast on Wednesday, July 26th to promote the event and let people know about the changes. We will also remind people to submit talks.The talks committee should meet during the week of August 1st to select talks and announce them the following week. This means we can advertise speakers in mid-August. We didn't talk about this on the call but I think it's important to address and this is my proposal.
Next Steps(need to complete by Weds, July 26th):
@Sri
- Work with Patrick and Tom to get rid of the registration fees on the registration page and automatically refund anyone who has already paid. Set up donations like those for GUADEC.
- Ask Karen about tax-deductible donations, if we can advertise that, start promoting.
- Send Teresa the existing budget.
@Nuritzi
- Finalize Sponsorship levels (without t-shirt rewards) and update website with this info. Contact Jeff about updating the PDF he made.
@Alexandre
- Update schedule page on website: https://goo.gl/gFIU3X (and pasted below)
@Teresa
- Help refresh the conference budget. Please look into t-shirt costs, especially with multiple logos / colors on back. We also really need to figure out the internet costs asap.
@Meg
- Add email addresses to contacts: https://goo.gl/pbKOMx
@Adelia (sorry, I volunteered you :) If you can't just let us know)
- Go over the website and see if there are any other changes to the existing copy we need to make.
Core Conference: Monday, September 19 - Wednesday, September 21
BoFs and Hackfest space available: Thursday, September 22 & Friday, September 23
1 kickoff, 5 or 6 talks, 2 headlines
Day 1 - Monday
9:15 am | Doors open, registration begins, light refreshments provided |
10 am | Conference kickoff (Sri) |
10:30 am | Talk |
11:30 am | Headline Speaker |
12 pm | Lunch |
1:30 pm | Unconference |
Day 2 - Tuesday
9 am | Doors open |
9:30 am | Talk |
10:30 am | Talk |
11:15 am | Headline Speaker |
12 pm | Lunch |
1:30 pm | Unconference |
Day 3 - Wednesday
9 am | Doors open |
9:30 am | Talk |
10:30 am | Talk |
11:15 am | TBD (Talk, Headline, Panel, or Booth Day) |
12 pm | Lunch |
1:30 pm | Unconference |
Day 4 and 5 - Thursday and Friday
All day BoFs and Hackfests
Hi All,Just a reminder that our special planning meeting will be tomorrow at 17:00 UTC.Join the call: https://www.uberconference.com/gnome-engagementOptional dial in number: 857-216-6156PIN: 62777We will go over the proposed new plan at that time. See you tomorrow!Best,Nuritzi.............................................................................
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