https://wiki.gnome.org/GUADEC/2019/Meetings/20190423 = Meeting minutes 2019-04-23 19:30 UTC = == Attending == * Kristi * Sebastian * Vivia * Tom * Stathis == Old action items == * '''ACTION''': None == Agenda == * Status update for open tasks == Minutes == * Ticket tiers: Free (limited amount, with code), Student (15€), Hobbyist (35€), Professional (150€), Corporate (300€) * OpenEvent doesn't let us have additional options for food choice or childcare * We are discouraged from having people buy ticket at the venue because they have to charge VAT * We could have the meal as a separate ticket, maybe only for lowest tiers * We can use a Google Form (or something similar) for that purpose. * '''ACTION''': Kristi to search for an open source alternative (SurveyMonkey?). * '''ACTION''': Tom to add it to the tickets * '''ACTION''': Kristi to write down food options in the ticket * '''ACTION''': Kristi to ask Neil or Rosanna about API keys for Stripe payment * University update * Negative answers until now from sponsors. * '''ACTION''': Stathis to contact University to let them know that we have our first sponsor, ask about pharmaceutical companies as sponsors * Food: Waiting for the tickets, to see about amount of participants etc. Beer / refreshments requested * Social event: Gala in nearby museum or University garden * University complained that they're not visible enough on social media etc, but we don't have much content there at the first place * Local GUADEC-specific SIM card needed to put in CoC etc * Deferred to July or something: some numbers expire if you don't add money every 3 months or so * GUADEC women lunch/dinner (usually sponsored), maybe 20-30 participants? * Deferred: Can be done up to something like a week in advance. Vivia has some possible ideas from the hackfests * Best to try to find a place that will offer vegan/ gluten free / etc * Day trip * We will have a Google form from University about pre-ordering. They are waiting for information from us to finalise it. * Looking at 3 options: Day trip in Thessaloniki, in Chalkidiki, sailboat day. We will decide based on prices etc when we have that information * Design * Caroline potentially not available * We have some more time, for banner etc we need the final sponsors * Update from paper committee * ebassi, kristi, and kat only currently. Looking to get more people from the organising team. We should feel free to email Kristi and ask for access * slomo, vivia can also help. * '''ACTION''': Kristi to tell ebassi to add them * '''ACTION''': CFP announcements are made on the engagement mailing lists, must be promoted more on social media (Kristi, Tom)
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