I sent out the first batch, couple of days back. So far, smooth.
-Srini
On Mon, Jun 22, 2015 at 3:59 PM, Oliver Propst <oliver propst gmail com> wrote:
> Emily, Srinivasa is things going smoothly with the Visa Letters? Let
> us know if the local team can provide any further assistance.
>
> On Thu, May 21, 2015 at 5:28 PM, Emily Chen <emilychen522 gmail com> wrote:
>> Great, Thank you Srini.
>>
>> I will send your those visa information in another email.
>>
>> -Emily
>>
>> 2015-05-21 18:04 GMT+08:00 Srinivasa Ragavan <sragavan gnome org>:
>>>
>>> Emily,
>>>
>>> The process here would be: I should get their information and the I
>>> mail the board for approval. Once the board votes on favor, I shall
>>> issue them invitation letter with the signature from the Sweden
>>> Organization.
>>>
>>> Please look at: https://wiki.gnome.org/Travel/Invitations
>>>
>>> I still haven't heard from the organziers on the signing authority for
>>> the Sweden organization & their contact. Also I know only the core
>>> days dates. The BOFs/Hackfest dates arent available to me yet to
>>> formulate the prefilled document. Hence the delay in the actual work.
>>>
>>> Thanks,
>>> -Srini.
>>>
>>> On Thu, May 21, 2015 at 2:12 PM, Emily Chen <emilychen522 gmail com>
>>> wrote:
>>> > Hi Srinivasa and GUADEC organizers,
>>> >
>>> > What is your suggestion for Ubuntu Kylin's visa letter? They can only
>>> > apply
>>> > for business visa and not a speaker/foundation member.
>>> >
>>> > Thanks,
>>> > emily
>>> >
>>> > 2015-05-17 22:35 GMT+08:00 Emily Chen <emilychen522 gmail com>:
>>> >>
>>> >> Hi Srinivasa,
>>> >>
>>> >> Thanks for the information.
>>> >>
>>> >> The request is from Ubuntu Kylin team leader, there are three people
>>> >> from
>>> >> Ubuntu Kylin are planning to attend GUADEC. Ubuntu Kylin is one of the
>>> >> most
>>> >> popular Linux distribution in China, they are thinking about engage
>>> >> more
>>> >> with GNOME/GTK core developers. They are interested in sponsorship, but
>>> >> they
>>> >> would like to participate in GUADEC this year first.
>>> >>
>>> >> They are not GNOME foundation members, neither speakers yet. I asked
>>> >> him
>>> >> to try tourist visa but they can only go aboard for business. Ubuntu
>>> >> Kylin
>>> >> is a project between Canonical and China National University of Defense
>>> >> Technology(NUDT), NUDT is a key university under the Ministry of
>>> >> National
>>> >> Defense. So they only can apply for business visa.
>>> >>
>>> >> Srinivasa, what would you suggest to do? If you need more information,
>>> >> feel free to contact me and I am happy to provide more information.
>>> >>
>>> >> Thanks,
>>> >> Emily
>>> >>
>>> >>
>>> >>
>>> >>
>>> >> 2015-05-15 18:36 GMT+08:00 Srinivasa Ragavan <sragavan gnome org>:
>>> >>>
>>> >>> Hi Emily,
>>> >>>
>>> >>> On Fri, May 15, 2015 at 2:12 PM, Oliver Propst
>>> >>> <oliver propst gmail com>
>>> >>> wrote:
>>> >>> > On Fri, May 15, 2015 at 8:47 AM, Emily Chen <emilychen522 gmail com>
>>> >>> > wrote:
>>> >>> >> People from China is asking for invitation letter to attend GUADEC,
>>> >>> >> it
>>> >>> >> usually take weeks to get visa to European.
>>> >>> >>
>>> >>> >> Who is helping on the GUADEC visa letter ?
>>> >>> >
>>> >>> > If I understand things correctly Srinivasa Ragavan [1] [2] have
>>> >>> > agreed
>>> >>> > to coordinate Visa Letters. We in the local team should probably do
>>> >>> > more efforts in reaching out him about this.
>>> >>>
>>> >>> Yes, I volunteered to prepare/send visa invitation to the attendees.
>>> >>>
>>> >>> >
>>> >>> > Can also mention that the CEO of FFKP, the organization in Sweden
>>> >>> > that
>>> >>> > will act as a legal organizer of the conference (if the foundation
>>> >>> > board agrees to the terms and sign a contract) have agreed to the
>>> >>> > sign
>>> >>> > the Visa Letters.
>>> >>>
>>> >>> I haven't yet got in touch with the Sweden organisation, for the
>>> >>> signature approval or format approvals. Ill start that asap.
>>> >>>
>>> >>> >
>>> >>> > Thanks Emily for paying attention to the situation around the Visa
>>> >>> > Letters, we will hopefully have more updates to share soon.
>>> >>> >
>>> >>> > Note that on the last local team meetings Visa Letters have been a
>>> >>> > standing agenda item so news about Visa Letters is made public when
>>> >>> > we
>>> >>> > publish the meeting notes, which we do on the GUADEC 2015 wiki [3].
>>> >>>
>>> >>> Basically the process last time was:
>>> >>>
>>> >>> If you are approved by travel-committee for sponsorship or if you are
>>> >>> a foundation member or an accepted speaker, you will be issued a
>>> >>> invitation letter. For all other exceptions the board needs to vote
>>> >>> (+4) on it.
>>> >>>
>>> >>> I prepare 2 documents:
>>> >>> 1. Visa invitation letter with the digital signature of the CEO of the
>>> >>> Sweden organization
>>> >>> 2. For people who are sponsored by GNOME foundation, sponsorship
>>> >>> document with the digital signature of the Foundation President.
>>> >>>
>>> >>> This was the process followed last time and AFAICS sure this holds
>>> >>> good this time too.
>>> >>>
>>> >>> Thanks,
>>> >>> -Srini.
>>> >>>
>>> >>> >
>>> >>> > 1 https://wiki.gnome.org/SrinivasaRagavan
>>> >>> > 2 https://wiki.gnome.org/GUADEC/2015/Team
>>> >>> > 3 https://wiki.gnome.org/GUADEC/2015
>>> >>> > --
>>> >>> > -mvh Oliver Propst
>>> >>> > _______________________________________________
>>> >>> > guadec-list mailing list
>>> >>> > guadec-list gnome org
>>> >>> > https://mail.gnome.org/mailman/listinfo/guadec-list
>>> >>
>>> >>
>>> >
>>
>>
>
>
>
> --
> -mvh Oliver Propst