Re: [guadec-list] [travel] Invitation letter to GUADEC

[Oliver Propst <oliver propst gmail com>]

Emily, Srinivasa is things going smoothly with the Visa Letters? Let
us know if the local team can provide any further assistance.

On Thu, May 21, 2015 at 5:28 PM, Emily Chen <emilychen522 gmail com> wrote:
> Great, Thank you Srini.
>
> I will send your those visa information in another email.
>
> -Emily
>
> 2015-05-21 18:04 GMT+08:00 Srinivasa Ragavan <sragavan gnome org>:
> > Emily,
> >
> > The process here would be:  I should get their information and the I
> > mail the board for approval. Once the board votes on favor, I shall
> > issue them invitation letter with the signature from the Sweden
> > Organization.
> >
> > Please look at: https://wiki.gnome.org/Travel/Invitations
> >
> > I still haven't heard from the organziers on the signing authority for
> > the Sweden organization & their contact. Also I know only the core
> > days dates. The BOFs/Hackfest dates arent available to me yet to
> > formulate the prefilled document. Hence the delay in the actual work.
> >
> > Thanks,
> > -Srini.
> >
> > On Thu, May 21, 2015 at 2:12 PM, Emily Chen <emilychen522 gmail com>
> > wrote:
> > > Hi Srinivasa and GUADEC organizers,
> > >
> > > What is your suggestion for Ubuntu Kylin's visa letter? They can only
> > > apply
> > > for business visa and not a speaker/foundation member.
> > >
> > > Thanks,
> > > emily
> > >
> > > 2015-05-17 22:35 GMT+08:00 Emily Chen <emilychen522 gmail com>:
> > > > Hi Srinivasa,
> > > >
> > > > Thanks for the information.
> > > >
> > > > The request is from Ubuntu Kylin team leader, there are three people
> > > > from
> > > > Ubuntu Kylin are planning to attend GUADEC.  Ubuntu Kylin is one of the
> > > > most
> > > > popular Linux distribution in China, they are thinking about engage
> > > > more
> > > > with GNOME/GTK core developers. They are interested in sponsorship, but
> > > > they
> > > > would like to participate in GUADEC  this year first.
> > > >
> > > > They are not GNOME foundation members, neither speakers yet. I asked
> > > > him
> > > > to try tourist visa but they can only go aboard for business. Ubuntu
> > > > Kylin
> > > > is a project between Canonical and China National University of Defense
> > > > Technology(NUDT), NUDT is a key university under the Ministry of
> > > > National
> > > > Defense. So they only can apply for business visa.
> > > >
> > > > Srinivasa, what would you suggest to do? If you need more information,
> > > > feel free to contact me and I am happy to provide more information.
> > > >
> > > > Thanks,
> > > > Emily
> > > >
> > > >
> > > >
> > > >
> > > > 2015-05-15 18:36 GMT+08:00 Srinivasa Ragavan <sragavan gnome org>:
> > > > > Hi Emily,
> > > > >
> > > > > On Fri, May 15, 2015 at 2:12 PM, Oliver Propst
> > > > > <oliver propst gmail com>
> > > > > wrote:
> > > > > > On Fri, May 15, 2015 at 8:47 AM, Emily Chen <emilychen522 gmail com>
> > > > > > wrote:
> > > > > > > People from China is asking for invitation letter to attend GUADEC,
> > > > > > > it
> > > > > > > usually take weeks to get visa to European.
> > > > > > >
> > > > > > > Who is helping on the GUADEC visa letter ?
> > > > > >
> > > > > > If I understand things correctly Srinivasa Ragavan [1] [2] have
> > > > > > agreed
> > > > > > to coordinate Visa Letters. We in the local team should probably do
> > > > > > more efforts in reaching out him about this.
> > > > >
> > > > > Yes, I volunteered to prepare/send visa invitation to the attendees.
> > > > >
> > > > > > Can also mention that the CEO of FFKP, the organization in Sweden
> > > > > > that
> > > > > > will act as a legal organizer of the conference (if the foundation
> > > > > > board agrees to the terms and sign a contract) have agreed to the
> > > > > > sign
> > > > > > the Visa Letters.
> > > > >
> > > > > I haven't yet got in touch with the Sweden organisation, for the
> > > > > signature approval or format approvals. Ill start that asap.
> > > > >
> > > > > > Thanks Emily for paying attention to the situation around the Visa
> > > > > > Letters, we will hopefully have more updates to share soon.
> > > > > >
> > > > > > Note that on the last local team meetings Visa Letters have been a
> > > > > > standing agenda item so news about Visa Letters is made public when
> > > > > > we
> > > > > > publish the meeting notes, which we do on the GUADEC 2015 wiki [3].
> > > > >
> > > > > Basically the process last time was:
> > > > >
> > > > > If you are approved by travel-committee for sponsorship or if you are
> > > > > a foundation member or an accepted speaker, you will be issued a
> > > > > invitation letter. For all other exceptions the board needs to vote
> > > > > (+4) on it.
> > > > >
> > > > > I prepare 2 documents:
> > > > > 1. Visa invitation letter with the digital signature of the CEO of the
> > > > > Sweden organization
> > > > > 2. For people who are sponsored by GNOME foundation, sponsorship
> > > > > document with the digital signature of the Foundation President.
> > > > >
> > > > > This was the process followed last time and AFAICS sure this holds
> > > > > good this time too.
> > > > >
> > > > > Thanks,
> > > > > -Srini.
> > > > >
> > > > > > 1 https://wiki.gnome.org/SrinivasaRagavan
> > > > > > 2 https://wiki.gnome.org/GUADEC/2015/Team
> > > > > > 3 https://wiki.gnome.org/GUADEC/2015
> > > > > > --
> > > > > > -mvh Oliver Propst
> > > > > > _______________________________________________
> > > > > > guadec-list mailing list
> > > > > > guadec-list gnome org
> > > > > > https://mail.gnome.org/mailman/listinfo/guadec-list



-- 
-mvh Oliver Propst