Re: [guadec-list] Guadec Planning Meeting Notes - 3rd March 2007

[Baris Cicek <baris teamforce name tr>]

> I suggest giving away a t-shirt, and selling polo shirts. No need to go
> overboard on the number you order, you'll end up with extra if you get
> any more than 500 t-shirts and 200 polos.  And I'm not even sure you'll
> sell 200 polos - it's worth taking a poll beforehand.
If I recall correctly, last year we sold 50~75 (but not more than 100
for sure) t-shirts (including bags) €15 on average. 

> 
> >      * Further ideas were discussed, and we will get quotes for:
> >            o Stickers - sheet of different stickers would be nice
> >            o Badges - approximately 20p each
> >            o Lanyards - about £1 each)
> 
> Get these sponsored - offer supply of lanyards as part of a gold or
> cornerstone package. They won't be branded GNOME, but so what? You're
> saving £500.
> 
> >            o Badge holders - about 30p each
> >      * Mugs  are £1.50 for 1 colour, and £2.40 for 4 colour
> >      * Custom USB drives are about £11 with a 4 colour print
> >      * GNOME Beer mugs?!
> >      * We would definitely like to include stickers, badges and usb
> >        sticks as attendee items.
> >      * A budget of no more than £20 per person was agreed.
> 
> Be careful with "stuff" - you can blow a big chunk of money with that
> stuff, and a lot of it will never be used after the conference. Are you
> planning on giving all this away, or trying to sell some stuff?
> 
> > Print
> > 
> >      * We will need to produce:
> >            o A programme
> >            o Attendee badges
> >            o Booklet/Brochures
> >            o Banners (for main stage, and if possible something to attach
> >            to railings or signs for outside).
> 
> You'll need to figure about £3000 - £5000 for everything, I would guess.
> You're planning on both a booklet and a programme? Or are they the same
> thing? Are you hiring someone to do layout? It'll need to be in the budget.
> 
> Cheers,
> Dave.
>