Re: [guadec-list] Call for Participation procedure

[Glynn Foster <Glynn Foster Sun COM>]

Hey,

I like this idea too. Makes a lot of sense. I'd under-emphasize the
travel expenses at least initially until we have a firm idea of the
sponsorship situation.

I think we basically need to get the call for papers out as soon as
possible, so I've created a page on beta.gnome.org - feel free to modify
it to suit your needs, and hopefully someone can improve the formatting
of the page with more drupal foo.

	http://beta.guadec.org/node/104

Apparently the next stages are getting some sort of drupal form module
installed and announcing it. I'll leave that for others to do.

Generally though, let's not over complicate things - we simply don't
have the time to do so, and GUADEC will be a success so long as we can
get everyone in the same room regardless of what happens.


Glynn

On Mon, 2006-01-30 at 21:54 +0100, Quim Gil wrote:
> Dave suggeste d awhile ago to take this as an example for the call for
> papers/participation http://xtech.org/2006/call.asp
> 
> The more I see it the more I like it, we can adapt it to GUADEC.
> 
> 
> About the submission and selection process, what about this:
> 
> - People can request a session directly and publicly on the website
> filling a form with defined fields i.e. title, summary, description,
> keywords, suggested track/profile, links, attachments...
> 
> - The committee selects the sessions to be held during the three GUADEC
> core days, and we sponsor the travel and accomodation expenses to the
> speakers of this official selection requesting it.
> 
> - About the non selected sessions, the committee just checks they are
> on-topic. If they are, they will find a place during The Approach
> Weekend or the After Hours - since we have plenty of room and time
> available. We don't cover the expenses of those, although we can make an
> exception if we think it's worth (and we have the resources).
> 
> This way each sesion will have already a node/page in the site that can
> be edited by its author(s) adding content, attachments etc when GUADEC
> approaches. Also, these pages are open to comments and threads,
> contributing to the warming up and the pre work of the sessions.
> 
> All this enforces openness and participation, two key aspects of the
> GNOME project.
> 
> This open process might stop some people not being sure about the
> possibility of being elected for he official GUADEC core. We can avoid
> this problem by letting a door open to private comments/evaluation - a
> simple email address - about the suitability an interest of the
> committee for a specific session suggested.
> 
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